Facilities Coordinator

BioMed Realty; South San Francisco (CA); On-site; USD 55,613 - 69,320; Full time

Benefits offered by this job

Medical benefits

Dental and Vision insurance

401(k) retirement plan

Paid time off

Tuition reimbursement

Commuter benefits

Job summary

BioMed Realty seeks a Facilities Coordinator to provide onsite and remote support for its west coast life science portfolio, including San Francisco, San Diego, Seattle, and Boulder.

You will coordinate work orders, support building systems, manage vendors, track energy metrics, and help with compliance and documentation across multiple sites.

This role suits someone early in their facilities career with strong organizational and communication skills and a proactive approach to problem solving.

Qualifications

• Interest in facilities, building operations, or technical coordination work.
• Bachelor’s degree in a relevant field or equivalent experience.

Responsibilities

• Support the technical and strategic operation of BioMed Realty’s life science facilities.
• Implement operating and maintenance programs to improve reliability, performance and energy efficiency.
• Support facilities managers with planning and executing projects of varying complexity.
• Maintain facility records, equipment logs, and technical documentation.
• Support capital improvement and repair projects with schedules, budgets, and closeout materials.
• Manage utility sub-metering, lead data analysis and create Excel-based energy models for new properties.
• Assist in preparing and tracking annual facilities budgets and forecast usage changes.
• Prepare reports and presentations related to facilities performance and activity.

Skills

Facilities coordination

Attention to detail

Excel proficiency

Vendor management

Documentation

Communication

Education

Bachelor’s degree in engineering or related field

Tools

CMMS

BAS/BMS

Energy tracking tools

Job description

About the role

BioMed Realty is seeking a Facilities Coordinator to provide onsite and remote support to our west coast life science real estate portfolio: San Francisco, San Diego, Seattle, Boulder. This role is ideal for someone who enjoys a mix of hands‑on coordination, technical problem solving, and data‑driven facilities support. The Facilities Coordinator will work closely with Facilities Managers and site teams to help maintain building systems, manage vendors and service requests, support projects, organize drawings and asset information, and assist with utility and energy tracking.

This is a great opportunity for someone early in their facilities career who wants exposure to building operations in a dynamic life sciences environment. The successful candidate will be organized, responsive, technically curious, and comfortable working across a wide range of responsibilities, from work order coordination and documentation to building systems support and emergency response.

Previous experience in facilities, building operations, engineering support, property operations, construction coordination, or a related field is beneficial, but not required.

Key Duties and Responsibilities

• Support the technical and strategic operation of BioMed Realty’s life science facilities
• Implement building operating and maintenance programs, improving system reliability, performance and energy efficiency
• Support facilities managers with planning and executing projects of varying complexity and scope
• Maintain facility records, equipment logs, as‑built drawings, O&M manuals, and other technical documentation
• Support capital improvement and repair projects by tracking schedules, budgets, proposals, invoices, and closeout materials
• Manage utility sub‑metering systems, lead data analysis and quarterly reviews with property teams and create Excel‑based energy models for new properties
• Assist in preparing and tracking annual facilities utility budgets, including analyzing historical consumption, reviewing rates, and projecting use changes
• Help prepare reports, spreadsheets, and presentations related to facilities performance, budgets, service activity, and project status
• Participate in site inspections to identify maintenance needs, safety concerns, and operational issues
• Comply with annual benchmarking requirements for utility consumption within ESPM (Energy Star Portfolio Manager) and GRESB (Global Real Estate Sustainability Benchmark)
• Support emergency response and urgent facilities issues during or after business hours as needed
• Support management of internal programs and initiatives
• Maintain security of company information, systems access, and confidential operational data

Job Specifications

• Interest in facilities, building operations, engineering support, or technical coordination work
• Basic understanding of commercial building systems such as HVAC, plumbing, electrical, or building controls is helpful
• Strong organizational skills and ability to manage multiple priorities
• Detail‑oriented and proactive in tracking tasks, documentation, and follow‑up items
• Ability to work effectively with internal teams, contractors, vendors, and service providers
• Comfortable working with Excel, work order systems, and general business software
• Ability to learn new systems and technical tools quickly
• Ability to problem solve and find practical solutions in a fast‑paced environment
• Strong written and verbal communication skills
• Willingness to support both routine activities and urgent operational needs
• Bachelor’s degree in engineering, construction management, facilities management, or a related technical field, or an equivalent combination of education and experience
• Experience with CMMS, BAS/BMS, utility tracking tools, or technical documentation
• Exposure to facilities work in life sciences, laboratories, greenhouse operations, manufacturing, healthcare, higher education, or commercial real estate
• Familiarity with reading floor plans, equipment schedules, and MEP‑related drawings
• Experience supporting vendors, service contracts, maintenance programs, or small projects
• Ability to move throughout office, laboratory, greenhouse, and building support areas
• Ability to occasionally lift up to 25 pounds
• Ability to work at a computer for extended periods and perform site walks as needed
• Must be able to respond to urgent facilities issues outside normal business hours when required
• Ability to hold a valid California driver’s license and potential to be covered by a company vehicle insurance plan

Competencies Critical for Success

• Attention to Detail
• Computer Literacy
• Continuous Learning
• Initiative
• Oral Communication
• Planning and organizing
• Result orientation
• Self-confidence
• Teamwork
• Written communication

Salary Range

$40.37 - $50.32 per hour + Performance Based Incentives + Comprehensive Benefits

Benefits

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well‑being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer‑Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer‑Paid Life & AD&D Insurance, Short and Long Term Disability

Amenities

• Onsite Gym
• Complimentary Snacks, Fresh Fruit, Cold Brew Coffee, Kombucha and Soda Water Provided
• Dry Cleaning Services Onsite

Notice to Recruiters and Third‑Party Agencies

The Talent Acquisition team manages the recruitment and employment process for BMR. To protect the interests of all parties involved, BMR will only accept resumes from a recruiter once a fully‑executed search agreement is in place. Agencies are hereby specifically directed not to contact BMR employees directly in an attempt to present candidates. BMR will consider any candidate for whom an Agency and/or Recruiter has submitted an unsolicited resume to have been referred, free of any charges or fees.

About the company

BioMed Realty, a Blackstone portfolio company, is a leading provider of real estate solutions to the life science and technology industries. As of September 30, 2025, BioMed Realty owns and operates high‑quality life science real estate comprising more than 17 million square feet concentrated in leading innovation markets throughout the United States and the United Kingdom, including Boston/Cambridge, San Francisco, San Diego, Seattle, Boulder, and Cambridge, U.K. In addition, BioMed Realty maintains a premier development platform with 1.5 million square feet of Class A properties in active construction to meet the demand of the life science and technology industries.

BioMed Realty is an equal opportunity employer. Employment decisions are made based on individual qualifications, job‑related requirements, and business needs, without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, marital status, veteran or military status, or any other characteristic protected by applicable law.

BioMed Realty is committed to providing reasonable accommodations to qualified individuals with disabilities and for religious observances, in accordance with applicable law. If you require a reasonable accommodation to complete the application or interview process, please contact [e-mail].

As a participant in the federal E‑Verify program, BioMed Realty uses E‑Verify to confirm the identity and employment eligibility of all individuals hired to work in the United States, in accordance with applicable law. Right To Work E‑Verify Participation