FACILITIES COORDINATOR

Mentor Technical Group; San Juan (PR); On-site; USD 50,000 - 70,000; Full time

Job summary

Mentor Technical Group is seeking a Facilities Coordinator to manage building maintenance, space planning, and vendor coordination for designated sites. You will work under a Site Lead or Facilities Manager to ensure operational readiness and safety across multiple buildings.

The role involves emergency planning, security systems touchpoints, audits for maintenance programs, and collaboration with EHS and quality teams.

Qualifications

• Minimum Associate's degree required.
• Bachelor's degree and relevant managerial experience preferred.
• Facility Management Professional credential is a plus.

Responsibilities

• Coordinate building and equipment maintenance schedules and emergency plans.
• Test and support building security systems when required.
• Plan future space and supply needs for the site.
• Communicate with suppliers and executives about facilities matters.
• Oversee preventative maintenance and emergency preparedness activities.
• Ensure housekeeping, inventory and kitchen areas are stocked as needed.
• Lead daily/weekly operations meetings and coordinate with client.

Education

Associate's degree

Bachelor's degree

Facility Management Professional credential

Job description

Job Description

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Essential Functions

The Facilities Coordinator work is managed under a Site Lead or a Facilities Manager to maintain office equipment, physical space and telecommunications systems for designated buildings. Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems.

Specific Duties, Activities And Responsibilities

• Manage building and equipment maintenance schedules and prepare for emergencies by creating action plans.
• Test building security systems, as requested.
• Plan future building space and supply needs for the Site.
• Communicate daily with suppliers and update company executives regularly.
• Schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
• Review furniture needs and keep the office supply and kitchen areas stocked, as required.
• Overlap between other Facilities Coordinators and Facilities Managers.
• Perform cost-benefit analysis.
• Hire new employees, as required.
• If in charge of multiple buildings, may be accountable of additional Facilities Coordinators.
• Support to any related Investigation and CAPA. Including Quality Calendar, Quality Plans, EHS Plan, Self-Inspections actions, BMP, C-Seguro actions. Perform Root Cause Analysis.
• Develop, revise and/or conduct trainings for SOP's (Quality, EHS and Facilities Maintenance).
• Audit facilities areas for compliance with standards set by the Maintenance, Quality & EHS Owner's Departments. Areas to audit should be, as a minimum, Housekeeping, Pest Control, Work Order Compliance, Maintenance Program, Contractor Safety Program, Refrigerants Program (RCM) and Gap assessments.
• Perform work field inspections, as requested.
• Lead required Daily/Weekly Operational Meetings among others, as required by client.
• Comply with Pest Control and Refrigerant Programs, as required.
• Self and reporting personnel Learning Plan.
• Landscaping (Building & Grounds) program.
• Support to EHS programs and Site’s KPIs development, discussion and presentation.
• Support to additional areas and programs such as Fit & Finish, Cafeteria, Fountains, Warehouse, Fire System, and Elevators, as per contract.
• Support Contractor Safety program.

EDUCATIONAL Or EQUIVALENT REQUIREMENTS

• Associate's degree at minimum.
• Bachelor's degree and relevant work experience in a Managerial position.
• Facility Management Professional credential a plus.

Physical Demands And Work Environment

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, or operate equipments, tools, or controls. The employee frequently is required to stand, walk, talk, or hear; sit; climb or balance, stoop, kneel, crouch or crawl; and smell. The employee may lift and/or move up to 25-35 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. He/ she may frequently work inside weather conditions, near moving mechanical parts, exposed to wet and or humid conditions, and an odorous atmosphere, may be exposed to fumes and the risk of electrical shock, and occasionally work on ladders in high places, in small spaces, such as lift/metering stations, manholes, tanks and wet wells. The noise level in the work environment is usually moderately loud.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

3rd Shift