Facilities Coordinator

Catholic Charities Diocese of San Diego; San Diego (CA); On-site; USD 31,684 - 34,440; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Pension plan (cash balance)

Job summary

Catholic Charities Diocese of San Diego is seeking a Facilities Coordinator to oversee janitorial and custodial services, plan for future improvements, and ensure safety and compliance in a nonprofit setting.

The role covers coordinating outside vendors, maintaining asset inventories, and working with the Program Manager on budget and timelines for a 20+ hour weekly schedule.

Qualifications

• High School Diploma or GED required.
• Three years of experience overseeing day-to-day facility operations.
• Knowledge of safety laws and regulations.
• Ability to build relationships with outside services.
• Strong record-keeping and documentation skills.
• Undergraduate degree or enrollment preferred.

Responsibilities

• Maintain a clean, safe, and secure environment.
• Schedule and supervise outside services for maintenance and repairs.
• Track expenses and manage facility budgets with program leadership.
• Maintain asset inventories and facility manuals.
• Oversee safety procedures and compliance with legal requirements.
• Coordinate with vendors to ensure timely service delivery.
• Assist with planning future building improvements.

Skills

Vendor relations

Record keeping

Safety compliance

Budget collaboration

Relationship building

Professionalism

Education

High School Diploma or GED

Undergraduate degree (preferred)

Valid California Driver's License

Tools

N/A

Job description

POSITION TITLE: Facilities Coordinator

DEPARTMENT: Homeless Services

REPORTS TO: Sr. Program Manager
SALARY: $23-$25 per hour

FLSA STATUS: Non-Exempt

TIME COMMITMENT: 20 + hours per week
BENEFITS: Medical, dental, and vision. Prescription drugs, life insurance, cash balance pension plan, 403(b), vacation, and sick leave.

POSITION OVERVIEW:

The Facilities Coordinator attends to janitorial and custodial services of a routine, recurring, or usual nature. The Facilities Coordinator will plan for and execute future improvement needs by scheduling appropriate outside services. There are also strategic concerns, such as an imperative to follow best practices, meet productivity and efficient standards, and satisfy legal and safety requirements.

ESSENTIAL FUNCTIONS

• Maintain a clean, safe and secure environment;
• Recommend and implement new safety procedures as issues arise;
• Maintain an inventory of physical assets and management of those assets;
• Tracking and scheduling outside services as needed for the maintenance of facilities and physical assets, from preventative maintenance to future planned maintenance to emergency repairs;
• The creation, upkeep and use of facility specific manuals to assist with the process, methods, equipment and tools, as well as the maintenance schedules of outside services that must be kept in order to manage a facility;
• Equipment inspection;
• Upkeep of facility bathrooms, hallways, laundry room, and kitchen;
• Upkeep of natural wear and tear on furniture;
• Build and maintain a relationships with outside service providers for further support;
• Report and track all expenses;
• Plan future improvements of building repairs and which outside services will be used;
• Work with the Program Manager on budget and timelines.

QUALIFICATIONS

• High School Diploma or G.E.D.
• Three (3) year’s experience overseeing day-to-day operations of a facility;
• Must have prior experience with legal and safety laws;
• Ability to create relationships and partnerships with outside services;
• Ability to create and maintain a record keeping system;
• Undergraduate degree or enrollment in undergraduate program (preferred);

• Experience working with agencies that serve the unhoused (preferred);
• Experience in working with people with mental illness encouraged;

• Must have valid driver’s license and satisfactory driving record;
• Able to maintain a level of teachability, integrity and professionalism.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid California Driver's License and current automobile insurance in compliance with agency requirements.
• Successfully complete a background check and TB test.

PHYSICAL DEMANDS

The employee must frequently lift and/or move up to 30 pounds and occasionally lift and occasionally lift up to 60 pounds. Specific vision abilities required by this job include close vision, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability.