Facilities Coordinator

catholiccharitiesdiocese; San Diego (CA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Prescription coverage

Life insurance

Pension plan

403(b) plan

Paid vacation

Sick leave

Job summary

Catholic Charities in San Diego, CA seeks a Facilities Coordinator to manage janitorial and custodial services, plan improvements, and ensure safety and regulatory compliance.

You will coordinate outside vendors, maintain asset inventories, monitor budgets with the Sr. Program Manager, and support homeless services operations with a reliable, service-oriented approach.

Qualifications

• High School Diploma or GED required.
• 3 years’ experience overseeing day-to-day facility operations.
• Experience with legal and safety regulations.
• Ability to build relationships with outside services.
• Experience with record keeping systems.
• Undergraduate degree or enrollment preferred.
• Experience with agencies serving unhoused populations preferred.
• Experience working with mental illness encouraged.
• Valid driver’s license with satisfactory driving record.

Responsibilities

• Maintain a clean, safe and secure environment.
• Schedule and coordinate outside maintenance and custodial services.
• Track expenses and manage facility budget with the Program Manager.
• Maintain asset inventory and related manuals.
• Inspect equipment and ensure safety compliance.
• Liaise with outside service providers for support.
• Ensure upkeep of bathrooms, hallways, kitchens and common areas.
• Plan future improvements and maintenance timelines.

Skills

Operations management

Vendor relationships

Record keeping

Safety compliance

Driver's license

Communication

Budgeting basics

Education

High School Diploma or GED

Undergraduate degree (preferred)

Job description

POSITION TITLE: Facilities Coordinator

DEPARTMENT: Homeless Services

REPORTS TO: Sr. Program Manager
SALARY: $23-$25 per hour

FLSA STATUS: Non-Exempt

TIME COMMITMENT: 20 + hours per week
BENEFITS: Medical, dental, and vision. Prescription drugs, life insurance, cash balance pension plan, 403(b), vacation, and sick leave.

POSITION OVERVIEW:

The Facilities Coordinator attends to janitorial and custodial services of a routine, recurring, or usual nature. The Facilities Coordinator will plan for and execute future improvement needs by scheduling appropriate outside services. There are also strategic concerns, such as an imperative to follow best practices, meet productivity and efficient standards, and satisfy legal and safety requirements.

ESSENTIAL FUNCTIONS

• Maintain a clean, safe and secure environment;
• Recommend and implement new safety procedures as issues arise;
• Maintain an inventory of physical assets and management of those assets;
• Tracking and scheduling outside services as needed for the maintenance of facilities and physical assets, from preventative maintenance to future planned maintenance to emergency repairs;
• The creation, upkeep and use of facility specific manuals to assist with the process, methods, equipment and tools, as well as the maintenance schedules of outside services that must be kept in order to manage a facility;
• Equipment inspection;
• Upkeep of facility bathrooms, hallways, laundry room, and kitchen;
• Upkeep of natural wear and tear on furniture;
• Build and maintain a relationships with outside service providers for further support;
• Report and track all expenses;
• Plan future improvements of building repairs and which outside services will be used;
• Work with the Program Manager on budget and timelines.

QUALIFICATIONS

• High School Diploma or G.E.D.
• Three (3) year’s experience overseeing day-to-day operations of a facility;
• Must have prior experience with legal and safety laws;
• Ability to create relationships and partnerships with outside services;
• Ability to create and maintain a record keeping system;
• Undergraduate degree or enrollment in undergraduate program (preferred);

• Experience working with agencies that serve the unhoused (preferred);
• Experience in working with people with mental illness encouraged;

• Must have valid driver’s license and satisfactory driving record;
• Able to maintain a level of teachability, integrity and professionalism.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid California Driver's License and current automobile insurance in compliance with agency requirements.
• Successfully complete a background check and TB test.

PHYSICAL DEMANDS

The employee must frequently lift and/or move up to 30 pounds and occasionally lift and occasionally lift up to 60 pounds. Specific vision abilities required by this job include close vision, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability.