Facilities Coordinator

Welbe Health; San Bernardino (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

PTO 17 days

Holidays 12

401K Match

Bonus potential

Job summary

WelbeHealth is seeking a Facilities Coordinator for a hybrid role, with regular travel to WelbeHealth sites within the assigned region (1–3 times per week) and occasional trips to another region (~monthly) for same-day visits. You will be the primary contact for building shell and MEP items and will assist with EMPP processes and overall site operations.

This role requires overseeing facilities across multiple PACE sites, managing budgets, coordinating vendors, and ensuring safe, reliable

Qualifications

• High school diploma or equivalent; trade school preferred.
• Minimum of five (5) years of facilities management experience at Class A, B, or C sites.
• Minimum of two (2) years of frontline facilities maintenance experience with PM scheduling, manuals, PLCs, pumps, motors, compressors, and building systems.
• Experience reading construction drawings and coordinating multi-site facility projects.

Responsibilities

• Assist Facilities Manager with tactical planning for annual goals, objectives, and KPIs.
• Support critical requests from local market leadership.
• Provide admin support for schedule management and budget trackers (e.g., Excel, Smartsheet, Procore, MS Project).
• Coordinate facility preparation including supply orders, equipment training, and vendor identification.
• Support small projects and budgets under $250,000 with proposal aggregation.

Skills

Facilities management

Budgeting

Vendor coordination

Project coordination

Travel readiness

MS Office/Smartsheet/Procore

Education

High school diploma or equivalent

Trade school preferred

Tools

MS Project

Smartsheet

Procore

Budget tracking tools

Job description

This is a hybrid role that requires regular travel to WelbeHealth sites within your assigned region, typically 1–3 times per week, as well as travel to another region approximately once per month for a same-day visit.

WelbeHealth is a value-based healthcare organization that’s transforming the future of senior care by providing an all-inclusive care option to our most vulnerable senior population. We step in as the care provider and care planner that work to keep our participants within their communities, out of institutions, and cared for like family, all while receiving the healthcare and social services needed to thrive.

The Facilities Coordinator is the primary point of contact for all building shell and Mechanical, Electrical, and Plumbing (MEP) related items, and will also assist with setup and coordination of the Emergency Management Professional Program (EMPP) processes and procedures. WelbeHealth’s market leaders and respective Facilities Coordinators work closely together for all maintenance tasks, requests, and logistics. The Facilities Coordinator is accountable for executing all required preventative maintenance programs, tracking, scheduling Fire, Life, and Safety (FLS) recurring inspections, and scheduling follow-up repairs as required. The Facilities Coordinator maintains an annual budget per site, tracks both expected and unexpected expenses, and is the primary subject matter expert of their sites’ equipment.

This role is different because the Facilities Coordinator at WelbeHealth:

• Owns facilities operations across multiple PACE sites, providing hands-on oversight of building systems, maintenance, preventative maintenance, FLS requirements, vendors, and facility-related projects across an assigned market
• Plays a direct role in keeping our PACE centers safe, operational, and ready to serve participants, balancing day-to-day facility needs with long-term planning, budgets, repairs, replacements, and small capital projects

We care about our team members. That’s why we offer:

• Medical insurance coverage (Medical, Dental, Vision)
• Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
• 401K savings + match
• Comprehensive compensation package including base pay and bonus
• And additional benefits!

On the day-to-day, you will:

• Assist the Facilities Manager with tactical planning for the department’s annual goals, objectives, and KPIs
• Support critical requests or tasks from local market leadership
• Provide administrative support for schedule management and budget trackers (e.g., Excel spreadsheets, Smartsheet, Procore, MS Project)
• Ensure appropriate follow-up with end users, onsite leadership, and vendors
• Provide direction to vendors, market staff, leadership, and service providers as required to ensure excellent work order resolution
• Coordinate facility preparation including but not limited to supply orders, equipment training, clinic set up, kitchen set up, market-specific vendor identification, and orientation
• Support small project management, budget, and proposal aggregation, presenting a case for the best option (<$250,000 projects, renovations, retrofits, major repairs)

Job requirements include:

• Ability to travel within service areas (local travel, driving distance, reliable transportation required)
• High school diploma or equivalency; professional experience may be substituted; trade school preferred
• Minimum of five (5) years of experience in facilities management and maintenance of Class A, B, or C office, industrial, or healthcare sites, their respective grounds, or amenities; healthcare facilities experience strongly preferred
• Minimum of two (2) years of front-line facilities maintenance experience, including familiarity with preventative maintenance scheduling and execution, technical manuals, low voltage programing, programmable logic controllers (PLCs), pumps, motors, compressors, grounds keeping, lighting controls, building management systems (BMSs), access control systems, and facility cameras
• Apprenticeship level understanding of most trades (MEP) preferred; specialty in one would compensate for slight deficiency in others; ability to read construction plans and locate specific data in a construction drawing set (i.e. ceiling height differences between two areas or paint colors used)
• Any formal administrative, property management, or project management certifications a plus
• Any presentation, communications, or maintenance certifications or degrees a plus
• Critical and resolution-based thinking skills
• Must be able to design and execute solutions with autonomy
• Excellent record-keeping and diligence

We’re seeking a Facilities Coordinator who thrives on managing multiple sites, solving complex facility challenges, and ensuring safe, reliable environments for our teams and participants.

Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.

Compensation Offering

$70,304—$89,535.30 USD

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition or genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.