FACILITIES COORDINATOR

PENN Entertainment, Inc.; Mississippi; On-site; USD 32,000 - 52,000; Full time

Job summary

PENN Entertainment, Inc. is seeking an organized, customer-focused Administrative Support professional to assist the Director of Facilities and the facilities leadership team. You will draft documents, coordinate calendars, arrange travel, and maintain files while upholding confidentiality and safety standards across departments.

Strong communication and problem-solving skills are essential for success. This role requires flexibility to work various shifts, attention to detail, and the ability

Qualifications

• Must be at least 21 years of age.
• High School Diploma or GED; or two years customer service experience; 5 years in Food & Beverage preferred.
• Proficient in Microsoft Outlook.
• Ability to interact with guests and resolve problems tactfully.
• Flexible to work all shifts including holidays, nights, weekends.

Responsibilities

• Provides administrative support and general office duties for the Director of Facilities and Facilities leadership team.
• Drafts, prepares, types or transcribes documents and meeting materials.
• Ensures grammar, formatting, and quality of communications.
• Schedules appointments, arranges travel, and maintains calendars.
• Assists with creating training materials and maintaining files.
• Maintains inventories of assets and supplies and coordinates with vendors.

Skills

Customer service

Communication

Teamwork

Problem solving

Multitasking

Microsoft Outlook

Education

High School Diploma or GED

Two years customer service experience

5 years in Food & Beverage (preferred)

First Aid / AED certification

C.A.R.E or TiPS training

Tools

Microsoft Outlook

Job description

Overview

We’re always looking for talent that believes in having fun. At PENN Entertainment, you’ll get to be a part of an exciting industry, where the days and nights are fast paced. You’ll work with an incredibly diverse set of coworkers driven by their enthusiasm for helping people find and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.

Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well-being.Specific benefits—such as day-one medical coverage, 401(k) matching, and annual performance bonus—mayvaryby position.Paid time off is earned according to the local policy and increases with the length of employment.

Responsibilities

• Provides administrative support and performs general office duties for the Director of Facilities and Facilities leadership team. - Responsible for drafting, preparing, typing or transcribing general correspondence, communications, reports, spreadsheets, databases, charts, graphs, manuals, presentations, calendars, agendas, itineraries, meeting minutes, and other documents as needed in the day to day operations for Facilities purposes.
• Ensures competency of work from the standpoint of grammar, composition, and format.
• Enthusiastically supports, actively promotes, and demonstrates superior customer service in accordance with department and company standards and programs.
• Schedules appointments and keeps a current calendar of events and activities including preparing and verifying travel arrangements, scheduling meetings, conferences as needed for Facilities purposes. - Answers telephone and in-person inquiries including accurately recording and communicating messages.
• Assists Facilities leadership team and Director of Facilities with creating training materials for Facilities purposes, within specified guidelines.
• Files and organizes documents and materials.
• Partners with Risk & Safety to Maintain files of certificates of insurance for contractors, subcontractors and outside vendors and coordinates requests for outgoing insurance requirements.
• Orders and maintains inventories of company assets and supplies as needed.
• Communicates with departments to ensure that all office machines operate efficiently and continuously.
• Develops and maintains working relationships with all departments and corporate functions (as required) to liaise and assist with various Facilities processes.
• Adheres to all company policies and procedures.
• Meets all departmental or company deadlines.
• Performs all job duties in a safe and responsible manner.
• Meets professional appearance and grooming requirements.
• Provides office support which will promote business productivity and efficiency.
• Maintains strict confidentiality in all departmental and company matters.
• Perform other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be at least 21 years of age.
• High School Diploma or GED; or two years previous customer service experience; or combination of education and experience. Five years’ experience in Food & Beverage preferred, but not required. - Previous experience in Food & Beverage desired, but not required.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Must have the ability to interact with guests, staff and colleagues and resolve problems and conflicts in a diplomatic and tactful manner.
• Must be proficient in Microsoft Outlook programs.
• Must have knowledge of kitchen/restaurant sanitation, operation and maintenance of equipment.
• Flexible to work all shifts including holidays, nights, weekends, and overtime as business needs dictate.

SUPERViSORY RESPONSiBiLiTiES

This job does not have supervisory responsibilities.

LANGUAGE SKiLLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in in English may also be required.

REASONiNG ABiLiTY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTiFiCATES, LiCENSES, REGiSTRATiONS

Employee must be able to qualify for licenses and permits required by federal, state and local regulations. Must obtain a First Aid/AED certification. Must successfully complete C.A.R.E or TiPS training. Must possess a valid driver’s license and have acceptable driving history as determined by Penn National Gaming’s auto insurance carrier.

PHYSiCAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENViRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Employee could be exposed to an environment containing unrestricted second hand tobacco smoke.