Facilities Coordinator

Ultipro; Irving (TX); On-site; USD 52,000 - 65,000; Full time

Job summary

DAVACO is seeking a Facilities Coordinator to manage incoming customer requests via email, phone, and electronic submittals; triage and assign resources to ensure on-time completion while tracking key service metrics.

You''ll coordinate with field teams, monitor dispatches, verify on-site time, request proposals, and handle administrative tasks to support efficient site maintenance.

Qualifications

• Highschool Degree or equivalent.
• Bachelor’s Degree in Project Management a plus.
• 2+ years in multi-site Facilities Maintenance as vendor, vendor aggregator or client.
• Intermediate to Advanced Excel Skill’s.
• Ability to deal with ambiguity.

Responsibilities

• Triage incoming requests via email, phone, and electronic submittals.
• Coordinate resources and manage dispatches to completion.
• Maintain service metrics and provide proactive client communication.
• Verify time on site and manage proposals and clerical duties.

Skills

Customer service

Communication

Time management

Conflict resolution

Prioritization

Multitasking

Team coordination

Education

High school degree

Bachelor’s Degree in Project Management

Tools

Excel

Job description

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the world's leading brands with the development, transformation, and maintenance of their physical sites throughout North America. In collaboration with a diversified base of clients, DAVACO delivers scale, speed, and high-quality solutions that solve tomorrow’s challenges today.

Job Description

The facilities Coordinator is responsible for managing incoming customer requests too include email, phone and electronic submittals. The FC will triage all requests, assign the appropriate resources for service, and follow the job through to completion. The FC is responsible for ensuring key service metrics are maintained for each individual service request, while ensuring transparent and proactive communication is provided to the customer.

Additionally, the coordinator will manage the work with the field resource ensuring the field resource understands expectations for the request. Additional responsibilities for the FC include following up on dispatches, updating customer platforms, verifying time on site, requesting proposals and other clerical duties required to resolve completion of work.

Qualifications

• Ability to manage 5+ dynamic clients. Managing 100+ requests a month.
• Ability to communicate effectively across dynamic teams in the field and in the office.
• Ability to maintain calm composure and high level of customer service while working through conflict resolution with customers, vendors & internal teams.
• Ability to handle frequent stressful situations and tense deadlines.
• Ability to manage multiple competing priorities to ensure the best interests of Davaco, the Client and your team are met.
• Maintain Key Performance Indicators for your customers.
• Maintain key field relationships to ensure you are a conduit for fast and effective communication from the field to our teams and ultimately the client.
• Ability to deliver a high level of customer service through your teams and build client relationships.
• Display urgency in response & action to meet internal and external customer needs.
• Play an active role in supporting the growth of customers through excellent customer service delivery, execution & cost avoidance.
• Focus on teamwork to achieve goals & work well with co-workers.

Requirements

• Highschool Degree or equivalent.
• Bachelor’s Degree in Project Management a plus.
• 2+ years in multi-site Facilities Maintenance as vendor, vendor aggregator or client.
• Intermediate to Advanced Excel Skill’s.
• Ability to deal with ambiguity.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DAVACO LP is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment, random, reasonable suspicion, and post-accident substance abuse testing. We also perform pre-employment background checks.

Applicants with Disabilities

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [e-mail] and/or (214)-706-4018.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.