Facilities Coordinator

Clarios; Glendale (WI); In loco; USD 52.000 - 76.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental and vision care

401(k) with company matching

Tuition reimbursement

Parental leave

Paid time off

Employee Assistance Program

Descrizione del lavoro

Clarios is seeking a Facilities Coordinator to support the daily operations of a multi-floor leased office environment serving ~400 employees. You will act as the primary liaison among employees, property management, vendors, IT, procurement, and internal stakeholders to keep the workplace safe, functional, and efficient.

The role encompasses space management, work order tracking, seating assignments, HVAC, lighting, and life-safety compliance while delivering a positive employee experience.

Competenze

• 3+ years of experience in facilities coordination, office operations, workplace services, or administrative support.
• Strong organizational, multitasking, and problem-solving skills with the ability to prioritize and respond effectively to urgent issues.
• Excellent written and verbal communication skills with a strong customer service focus and attention to detail.
• Experience coordinating with vendors, property management, and cross-functional teams.
• Familiarity with workplace safety procedures, office moves, seating/space planning, and workplace operations.

Mansioni

• Coordinate day-to-day workplace and facilities operations to maintain a safe, clean, organized, and high-performing office environment across Clarios workspaces.
• Serve as the primary point of contact between employees, CBRE/property management, vendors, JCI/security teams, and internal stakeholders to resolve workplace and facilities-related issues.
• Manage facilities operations including work orders and ticketing systems, maintenance coordination, office walkthroughs, HVAC, lighting, plumbing, parking, life safety, and workplace compliance.
• Oversee vendor relationships and service performance for janitorial, maintenance, security, water, coffee, vending, and other workplace service providers while coordinating scheduling, procurement, and site access.
• Support workplace safety, security, and emergency preparedness efforts by partnering with JCI, CBRE, and Clarios teams to maintain compliance with building, security, and life-safety standards.
• Manage workspace planning and employee support activities including seating assignments, floor plans, office moves, workstation readiness, onboarding/offboarding coordination, and visitor experience support.
• Support employee experience initiatives through pantry and breakroom management, office supplies, reception support, workplace communications, event coordination, morale programs, and shared space oversight.
• Assist with facilities budgeting, purchasing, invoice processing, expense tracking, operational reporting, and maintenance of facilities documentation, SOPs, vendor files, and workplace records.
• Coordinate workplace projects including office refreshes, conference room upgrades, furniture reconfigurations, employee relocations, minor construction activities, and site event support.

Conoscenze

Office operations

Vendor coordination

Communication skills

Organizational skills

Problem-solving

Strumenti

Microsoft Office Suite

Facilities work order / ticketing systems

Descrizione del lavoro

What you will do

The Facilities Coordinator is responsible for supporting the daily operations of a multi-floor leased office environment serving approximately 400 employees. This role acts as the primary liaison between employees, property management, vendors, IT, procurement, and internal stakeholders to ensure the workplace remains safe, functional, organized, and operationally efficient.

The Facilities Coordinator oversees office services, space management, vendor coordination, work order tracking, housekeeping standards, seating assignments, and workplace support functions while helping deliver a positive employee experience.

How you will do it

• Coordinate day-to-day workplace and facilities operations to maintain a safe, clean, organized, and high-performing office environment across Clarios workspaces.


• Serve as the primary point of contact between employees, CBRE/property management, vendors, JCI/security teams, and internal stakeholders to resolve workplace and facilities-related issues.


• Manage facilities operations including work orders and ticketing systems, maintenance coordination, office walkthroughs, HVAC, lighting, plumbing, parking, life safety, and workplace compliance.


• Oversee vendor relationships and service performance for janitorial, maintenance, security, water, coffee, vending, and other workplace service providers while coordinating scheduling, procurement, and site access.


• Support workplace safety, security, and emergency preparedness efforts by partnering with JCI, CBRE, and Clarios teams to maintain compliance with building, security, and life-safety standards.


• Manage workspace planning and employee support activities including seating assignments, floor plans, office moves, workstation readiness, onboarding/offboarding coordination, and visitor experience support.


• Support employee experience initiatives through pantry and breakroom management, office supplies, reception support, workplace communications, event coordination, morale programs, and shared space oversight.


• Assist with facilities budgeting, purchasing, invoice processing, expense tracking, operational reporting, and maintenance of facilities documentation, SOPs, vendor files, and workplace records.


• Coordinate workplace projects including office refreshes, conference room upgrades, furniture reconfigurations, employee relocations, minor construction activities, and site event support.

What we look for

• 3+ years of experience in facilities coordination, office operations, workplace services, or administrative support, preferably in a corporate office environment


• Strong organizational, multitasking, and problem-solving skills with the ability to prioritize and respond effectively to urgent issues


• Excellent written and verbal communication skills with a strong customer service focus and attention to detail


• Experience coordinating with vendors, property management, and cross-functional teams


• Familiarity with workplace safety procedures, office moves, seating/space planning, and workplace operations

Preferred

• Experience supporting procurement, invoice processing, and facilities-related budgeting activities preferred


• Proficiency with Microsoft Office Suite and facilities work order/ticketing systems preferred

WORK ENVIRONMENT

• Primarily onsite role supporting a multi-floor office environment


• May require occasional lifting, moving of office supplies, or walking between floors


• Occasional after-hours coordination may be required for maintenance or emergency situations

#LI-CO1

What you get

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire


• Tuition reimbursement, perks, and discounts


• Parental and caregiver leave programs


• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, and Employee Assistance Program


• Global market strength and worldwide market share leadership


• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility


• Clarios has been recognized as one of 2026's Most Ethical Companies by Ethisphere. This prestigious recognition marks the fourth consecutive year Clarios has received this distinction.

Who we are

Clarios is the force behind the world’s most recognizable car battery brands, powering vehicles from leading automakers like Ford, General Motors, Toyota, Honda, and Nissan. With 18,000 employees worldwide, we develop, manufacture, and distribute energy storage solutions while recovering, recycling, and reusing up to 99% of battery materials—setting the standard for sustainability in our industry. At Clarios, we’re not just making batteries; we’re shaping the future of sustainable transportation. Join our mission to innovate, push boundaries, and make a real impact. Discover your potential at Clarios—where your power meets endless possibilities.

Veterans/Military Spouses

We value the leadership, adaptability, and technical expertise developed through military service. At Clarios, those capabilities thrive in an environment built on grit, ingenuity, and passion—where you can grow your career while helping to power progress worldwide. All qualified applicants will be considered without regard to protected characteristics.

Equal Employment Opportunity

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please apply. Diversity of experience and skills combined with passion is key to challenging the status quo. Therefore, we encourage people from all backgrounds to apply to our positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran or other protected characteristics protected by law. As a federal contractor, we are committed to not discriminating against any applicant or employee based on these protected statuses. We will also take affirmative action to ensure equal employment opportunities. Please let us know if you require accommodations during the interview process by emailing [e-mail]. We are an Equal Opportunity Employer and value diversity in our teams in terms of work experience, area of expertise, and all characteristics protected by laws in the countries where we operate. For more information on our commitment to sustainability, diversity, and equal opportunity, please read our latest report. We want you to know your rights because EEO is the law.

A Note to Job Applicants

Please be aware of scams being perpetrated through the Internet and social media platforms. Clarios will never require a job applicant to pay money as part of the application or hiring process.

To All Recruitment Agencies

Clarios does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Clarios employees or any other company location. Clarios is not responsible for any fees related to unsolicited resumes/CVs.