Executive Assistant

Clarios; Glendale (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

401(k) with company match

Tuition reimbursement

Parental leave

Paid time off

Disability insurance

Life insurance

Employee Assistance Program

Job summary

Clarios is seeking an Executive Assistant to provide high-level administrative support to our leadership team in Wisconsin. You will manage complex calendars, coordinate cross-functional priorities, and oversee day-to-day operations in a fast-paced environment.

The ideal candidate will demonstrate strong judgment, discretion, and proactive problem-solving, ensuring executive effectiveness across the leadership team.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Proven experience supporting senior leaders in an Executive Assistant or similar role.
• Strong organizational, time-management, and prioritization skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, anticipate needs, and manage multiple priorities with minimal direction.

Responsibilities

• Manage complex calendars across multiple time zones.
• Coordinate travel arrangements, itineraries, accommodations, and expenses.
• Prepare agendas, presentations, reports, and briefing materials.
• Screen requests and coordinate leadership meetings with professionalism and discretion.
• Track deadlines, deliverables, and commitments to ensure timely execution of priorities.
• Maintain organized and secure filing systems, digital and physical.
• Handle sensitive and confidential information with integrity and discretion.
• Support internal and external events and special initiatives.

Skills

Executive support

Calendar management

Communication

Discretion

Multi-tasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM systems

Job description

What you will do

The Executive Assistant provides high-level, administrative and operational support. This role serves as a trusted partner, enabling executive effectiveness through the management of complex schedules, coordination of cross-functional priorities, and oversight of seamless day-to-day operations. Success in this role requires exceptional judgment, discretion, proactive problem-solving, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate demonstrates strong emotional intelligence and a positive, approachable demeanor, fostering trusted partnerships and smooth collaboration across the leadership team.

How you will do it

• Provide comprehensive administrative support ensuring alignment, efficiency, and effective use of executive time
• Manage challenging calendars, including scheduling meetings across multiple time zones and balancing competing priorities
• Coordinate travel arrangements, including itineraries, accommodations, and expense management
• Prepare agendas, presentations, reports, briefing materials, and executive communications
• Serve as a central point of contact for internal and external stakeholders, screening and prioritizing requests with professionalism and discretion
• Coordinate leadership meetings, off-sites, and conferences, including logistics, materials, and follow-up on action items
• Track deadlines, deliverables, and commitments to ensure timely execution of business priorities
• Maintain organized and secure filing systems, both digital and physical
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Support internal and external events and special initiatives as assigned
• Identify opportunities to streamline administrative workflows and improve operational efficiency
• Monitor expenses, prepare expense reports, and support budget management as applicable
• Assist with project coordination and ad hoc initiatives to support regional leadership objectives

What we look for

Required

• Bachelor’s degree or equivalent combination of education and experience
• Proven experience supporting senior leaders in an Executive Assistant or similar role
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication abilities
• Demonstrated professionalism and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, anticipate needs, and manage multiple priorities with minimal direction

Preferred

• Experience supporting a President, C-level executive, or senior leadership team
• Exposure to project management, operations, or business support functions
• Familiarity with scheduling, CRM, and collaboration tools
• Strong problem-solving skills with sound judgment and decision-making ability

What you get

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching - all starting on date of hire
• Tuition reimbursement, perks, and discounts
• Parental and caregiver leave programs
• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, and Employee Assistance Program
• Global market strength and worldwide market share leadership
• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility
• Clarios has been recognized as one of 2026's Most Ethical Companies by Ethisphere. This prestigious recognition marks the fourth consecutive year Clarios has received this distinction.

Who we are

Clarios is the force behind the world's most recognizable car battery brands, powering vehicles from leading automakers like Ford, General Motors, Toyota, Honda, and Nissan. With 18,000 employees worldwide, we develop, manufacture, and distribute energy storage solutions while recovering, recycling, and reusing up to 99% of battery materials - setting the standard for sustainability in our industry. At Clarios, we're not just making batteries; we're shaping the future of sustainable transportation. Join our mission to innovate, push boundaries, and make a real impact. Discover your potential at Clarios - where your power meets endless possibilities.

Veterans/Military Spouses

We value the leadership, adaptability, and technical expertise developed through military service. At Clarios, those capabilities thrive in an environment built on grit, ingenuity, and passion - where you can grow your career while helping to power progress worldwide. All qualified applicants will be considered without regard to protected characteristics.

Equal Employment Opportunity

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please apply. Diversity of experience and skills combined with passion is key to challenging the status quo. Therefore, we encourage people from all backgrounds to apply to our positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran or other protected characteristics protected by law. As a federal contractor, we are committed to not discriminating against any applicant or employee based on these protected statuses. We will also take affirmative action to ensure equal employment opportunities. Please let us know if you require accommodations during the interview process by emailing [e-mail]. We are an Equal Opportunity Employer and value diversity in our teams in terms of work experience, area of expertise, and all characteristics protected by laws in the countries where we operate. For more information on our commitment to sustainability, diversity, and equal opportunity, read our latest report. We want you to know your rights because EEO is the law.

A Note to Job Applicants

Please be aware of scams being perpetrated through the Internet and social media platforms. Clarios will never require a job applicant to pay money as part of the application or hiring process.

To All Recruitment Agencies

Clarios does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Clarios employees or any other company location. Clarios is not responsible for any fees related to unsolicited resumes/CVs.