Facilities Coordinator

WesleyLife; Des Moines (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

401(k) plan

Job summary

WesleyLife’s Wesley on Grand campus in Des Moines, IA is seeking a Facilities Coordinator to manage work orders, move-ins/outs, and equipment/supplies for a senior living community. This full-time role supports the Director of Environmental Services and collaborates with Sales/Transition and care teams to ensure smooth resident transitions.

The ideal candidate has 2+ years of administrative/executive office experience and strong MS Word/Excel/Access/PowerPoint skills.

Qualifications

• Two plus years progressive work experience in administrative/executive office work.
• Proficient in MS Word, Excel, Access and PowerPoint.
• Some college or better in Business Administration.

Responsibilities

• Manage the work order process: taking maintenance request calls, initiate work requests, manage open work order and follow up on incomplete work.
• Handle move-in/move-out process and inspect/clear apartments to be move-in ready.
• Coordinate with Sales/Transition team, team members and care providers to ensure the best possible transition/move for new residents.
• Perform data entry functions for accounts payable and other data as needed.
• Provide administrative support to the Director of Environmental Services.
• Order maintenance, laundry, and housekeeping supplies.
• Day Shift: FT, M-F, 8am – 4:30pm.

Skills

Administrative experience

MS Word

MS Excel

Education

Some college or better in Business Administration

Tools

PowerPoint

Access

Job description

Wesley on Grand
Des Moines, IA 50312, USA

Description

Join WesleyLife and Help Revolutionize the Aging Experience!

As a Facilities Coordinator you will:

• Manage the work order process – taking maintenance request calls, initiate work requests, manage open work order and follow up on incomplete work
• Manage the move-in and move out process anything facility related and inspect and clear apartments to be move in ready
• Coordinate with Sales/Transition team, team members and care providers to ensure the best possible transition/move for new residents
• Perform data entry functions for accounts payable and other data as needed
• Provide administrative support to the Director of Environmental Services
• Order maintenance, laundry, and housekeeping supplies
• Day Shift: FT, M-F, 8am – 4:30pm

Qualifications:

• Two plus years progressive work experience in administrative/executive office work
• Demonstrated experience in MS products of Word and Excel

What We Offer

• Startingpay ratebased on years of experience
• Comprehensive Benefits Package: Including health care, vision, dental, and 401(k).

Wesley on Grand, formerly known as Wesley Acres and located in Des Moines, is a premier senior living community offering exceptional amenities and a full continuum of care. As the campus where WesleyLife originated, Wesley on Grand embodies the 'WesleyLife Way' with a focus on excellence in culinary offerings, wellness programs, and lifestyle options. Enhanced features include an indoor pool, three-level patios overlooking Grand Avenue, an aquatic center with specialized equipment, a performing arts auditorium, multiple dining venues, expansive walking paths, a professional salon, art studio, fitness center, library, and various recreational and community spaces. Wesley on Grand provides a vibrant, fulfilling environment where residents and team members alike are valued and appreciated.

Why Choose WesleyLife?

At WesleyLife,you'renot just starting a job —you'rejoining a purpose-driven community where your well-being, growth, and impact truly matter. Withnearly 80years of excellence in serving older adults, we empower our team members to thrive while making meaningful connections and changing lives every day.

WesleyLife is proud to be recognized as one of Senior Care’s Best Places to Work by WeCare Connect!We’recommitted to a workplace where every team member is seen, heard, and appreciated.

As part of your pre-hire screeningprocessyou willbe requiredto complete a pre-hire health assessment and 4 panel drugscreen.

Preferred

Some college or better in Business Administration.

Required

Two plus years progressive work experience in administrative/executive office work with demonstrated experience in MS products of Word, Excel, Access, and Power Point.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.