Facilities Coordinator

Aston Carter; Chicago (IL); On-site; USD 34,000 - 36,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking a Property Associate (PM) in Chicago for a temporary role with potential for conversion, starting through February. The position supports the integrity and analysis of the US property management assignment list and requires a detail-oriented approach to ensure accurate data management and executive-facing research reports.

Key responsibilities include maintaining accuracy of the assignment list, contributing to data ingestion, researching targeted prospects and clients,

Qualifications

• 0-2 years of admin/ops experience.
• Strong organizational skills and attention to detail.
• Proficient in MS Office, Excel and Outlook.
• Excellent written and verbal communication.
• Ability to prioritize tasks and manage time.
• Basic understanding of customer service.

Responsibilities

• Maintain accuracy and integrity of the US property management list.
• Contribute to data ingestion and report trends for executives.
• Research targeted prospects and clients to support business development.
• Prepare market overview reports for executive review.

Skills

Administrative support

Organization

Excel

Outlook

Communication

Time management

Customer service

Tools

SharePoint

ARGUS Enterprise

Power Apps

Power BI

Salesforce

Job description

Job Title: Property Associate (PM)Job Description

This is a temporary position with the potential for conversion, starting through February. The role involves supporting the integrity and analysis of the US property management assignment list. The position requires a detail-oriented individual to ensure accurate data management and produce research reports for executive stakeholders.

Responsibilities

• Manage the accuracy and integrity of the US property management assignment list, monitoring and confirming details of all new assignments.

• Serve as a key contributor to data ingestion for the platform, analyzing and reporting on composition trends and changes within the assignment list.

• Conduct research and compile detailed executive profile reports on targeted prospects and existing clients to support business development and relationship management.

• Prepare comprehensive market overview reports, ensuring thoroughness, accuracy, and polish for executive-level review.

Essential Skills

• 0-2 years of experience in an administrative or operational support role

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office suite, particularly Excel and Outlook

• Excellent written and verbal communication skills

• Ability to prioritize tasks and manage time effectively

• Basic understanding of customer service principles

Additional Skills & Qualifications

• Experience with market research is beneficial

• Knowledge of Microsoft SharePoint, ARGUS Enterprise, Microsoft Power Apps, Microsoft Power BI, and Salesforce

Work Environment

The work schedule is Monday through Friday, 8 AM to 5 PM. Parking is available in a garage, though the contingent worker is responsible for the cost. The location is conveniently close to public transportation. Initial interviews will be conducted virtually, with the potential for an onsite interview afterwards.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Chicago, IL.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Chicago,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.