Facilities Coordinator 1

Aston Carter; Addison (TX); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation or Sick Leave

Job summary

Aston Carter seeks a Facilities Coordinator 1 to support Addison, TX facilities operations. You will monitor performance, coordinate a small team of operatives, and collaborate with stakeholders and vendors to keep the facility safe, efficient, and well-maintained while supporting finance processes.

The role emphasizes on-site work with contractors, procurement support, and regular site inspections, ensuring compliance with safety and building procedures, and contributing to KPI/SLA targets.

Qualifications

• Ability to work independently and as part of a team.
• Strong verbal and written communication for stakeholders and vendors.
• Experience with facilities maintenance or management is preferred.

Responsibilities

• Monitor performance and coordinate a small team of operatives to deliver facilities services.
• Develop relationships with clients, landlords, managing agents, and vendors.
• Assist contract management, procurement, and financial processes including POs and accruals.
• Support monthly accrual reports and finance tracking for budgeting and reporting.
• Conduct site inspections and ensure safety and building procedures are followed.
• Assist with disaster recovery, risk management, and KPI/SLA monitoring.

Skills

Independent work

Team player

Verbal communication

Written communication

Pressure handling

Microsoft Word

Microsoft Excel

Microsoft Outlook

Clean driving record

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Title: Facilities Coordinator 1

Job Description

The Facilities Coordinator 1 provides day-to-day support for facilities operations by monitoring performance, coordinating a small team of multi-skilled operatives, and collaborating closely with internal stakeholders and external vendors. This role helps ensure the facility remains safe, efficient, and well-maintained while supporting financial processes, risk management programs, and continuous improvement of facilities services.

Responsibilities

• Provide support in monitoring the performance of and coordinating a small team of multi-skilled operatives to ensure high-quality facilities services.
• Develop and maintain close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in the management of all contractors on site to ensure they perform to required standards and comply with agreed scope and service levels.
• Support the procurement of vendors and services as needed, following established processes and guidelines.
• Assist with financial processes to ensure all financial management requirements are completed accurately and on time.
• Ensure prompt and accurate creation, tracking, and management of purchase orders in the internal financial management platform.
• Assist with preparation of monthly accrual reports and help monitor finance trackers to support accurate budgeting and reporting.
• Conduct site inspections, assessments, and regular audits, and carry out safety procedures and building procedures, including ad hoc duties and performance measures.
• Assist in the implementation of the property risk management program and support adherence to industry best practice operations.
• Maintain premises in a neat, orderly, and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation procedures and incident reporting procedures to ensure timely resolution of issues.
• Provide support for regular management reports and projects as required by leadership.
• Work toward and help achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets for the facility.

Essential Skills

• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal communication skills for interacting with stakeholders, vendors, and team members.
• Excellent written communication skills for reports, documentation, and correspondence.
• Ability to work well under pressure and adapt to changing priorities.
• Flexibility to handle a variety of tasks and responsibilities in a dynamic environment.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record.

Additional Skills & Qualifications

• Bachelors degree in a related field.
• Experience in facilities maintenance, facilities services, or facility management.
• Experience working with or coordinating multi-skilled operatives and contractors.
• Familiarity with financial processes such as purchase orders, accruals, and finance tracking.
• Experience using internal financial management platforms or similar systems.
• Exposure to property risk management programs, safety procedures, and building procedures.
• Experience supporting disaster recovery or business continuity plans.
• Experience in using Microsoft Office tools for reporting, tracking, and communication.

Work Environment

This role is based on-site in an office facility environment in Suite 800 in Addison, Texas. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. The position involves regular interaction with internal stakeholders, landlords, managing agents, and external vendors, as well as coordination of on-site contractors and multi-skilled operatives. You will perform regular site inspections, assessments, and audits to ensure the facility remains neat, safe, and in good working condition. The role requires frequent use of Microsoft Word, Excel, Outlook, and an internal financial management platform to manage purchase orders, finance trackers, and reports. Virtual interviews are conducted via Microsoft Teams, and employee parking is available. The environment emphasizes safety, adherence to building procedures, and responsiveness to incidents, with established escalation and incident reporting protocols.

Job Type & Location

This is a Contract position based out of Addison, TX.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits are subject to change and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Addison, TX.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Addison,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.