Facilities Coordinator

eTeam; California; On-site; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to manage administrative tasks and support facility operations. This role requires exceptional organizational skills and the ability to multitask effectively in a fast-paced environment. You'll be responsible for coordinating communication between various stakeholders, maintaining project trackers, and ensuring timely updates. If you have a proactive approach and a keen eye for detail, this opportunity offers a chance to make a significant impact in a dynamic media production environment while developing your career in facilities management.

Qualifications

• 3-5 years experience in clerical/administrative roles, preferably in facilities management.
• Strong organizational and multitasking abilities in a fast-paced environment.

Responsibilities

• Provide administrative support and coordinate communication between stakeholders.
• Maintain project trackers and ensure timely updates with stakeholders.

Skills

Organizational Abilities

Multitasking

Communication Skills

Attention to Detail

Proactive Approach

Administrative Support

Project Coordination

Tools

MS Office Suite

Job description

This range is provided by eTeam. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$14.06/hr - $28.15/hr

Job Title: Facilities Coordinator
Location: Universal City, CA
Duration: 6 Months

Required Skills & Qualifications:

• Strong Organizational & Multitasking Abilities: Ability to manage multiple priorities in a high-speed work environment.
• Minimum of 3-5 years prior experience in a clerical/administrative role; property/facilities management experience highly preferred - Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional Communication: Clear, concise, and proactive in providing updates and addressing facility-related concerns in a timely manner.
• Detail-Oriented & Proactive Approach: Strong attention to detail with a drive to anticipate needs and resolve issues before they arise.
• Previous Experience: Experience in administrative support, project coordination, or facilities management in a fast-paced setting is highly beneficial.

Key Responsibilities:

• Administrative Support: Provide general administrative support and coordinating communication between stakeholders/customers and service teams.
• Project Coordination & Tracking: Maintain and manage project trackers, ensuring all tasks are accurately documented and followed up on.
• Documentation & Reporting: Take comprehensive meeting notes, organize project records, and ensure information is up to date accordingly.
• Follow-Up & Accountability: Proactively monitor deliverables and ensure timely updates with stakeholders/clients through consistent follow-up.
• Facility Support & Maintenance Coordination: Assist with facilities requests, including responding to inquiries, coordinating maintenance, and overseeing minor repairs to ensure job completion.

Performance Expectations:

• Timely and Accurate Tracking: Ensure all deliverables are documented and completed on schedule.
• Efficient Facility Support: Promptly handle requests, ensuring smooth facility operations.
• Responsive & Effective Communication: Provide swift updates and follow through on all assigned tasks.

Seniority level

Entry level

Employment type

Contract

Job function

Management and Manufacturing

Industries

Media Production