Facilities Coordinator

Ugajobsearch; Athens (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Georgia is seeking a Facilities Coordinator I to provide daily support for facility maintenance, operations, repairs, and improvements across CVM facilities in the Athens area. You will serve as the main contact for work intake and collaborate with FMD, contractors, and campus admin to prioritize and route requests.

The role involves developing FPIFs and OPCs, coordinating projects, and assisting with relocations and A/V upgrades to support teaching, research, and service missions.

Qualifications

• High school diploma or equivalent.
• Experience with facilities operations or maintenance preferred.
• Strong communication and customer service skills.
• Ability to prepare FPIFs and OPCs.
• Ability to read blueprints and drawings.
• Experience with work order systems.

Responsibilities

• Serve as primary intake point for CVM facilities work.
• Receive, document, prioritize, and track service requests.
• Coordinate with FMD, Environmental Safety, and contractors.
• Prepare FPIFs and OPCs outlining scope and cost.
• Assist in maintenance, repair, and small projects.
• Assist in relocations of labs/offices.

Skills

Maintenance knowledge

Work orders

Blueprint reading

Microsoft Office

Communication

Customer service

Coordination

Education

High school diploma or equivalent

Job description

Facilities Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number: S16065P

Working Title: Facilities Coordinator

Department: VetMed-Facilities

Posting Type: External Retirement Plan TRS

Employment Type: Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time

Work Schedule: Monday – Friday 8:00 am – 5:00 pm. Some evening and weekend work may be required. This position also requires participation in an on‑call rotation.

Posting Date: 11/13/2026

Open until filled

Closing Date: 11/20/2026

Proposed Starting Date: 12/06/2026

Location of Vacancy: Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification

Title: Facilities Coordinator I

FLSA: Non-Exempt

FTE: 1.0

Minimum Qualifications: High school diploma or equivalent

Preferred Qualifications:

Position Summary

The Facilities Coordinator I works with the CVM Facilities Manager and CVM Campus Administration to provide daily support for facility maintenance, operations, repairs, and improvements across the CVM Main Campus, including the Animal Health Research Center. As needed, the position may also support facilities at the Veterinary Medical Center (VMC) campus in coordination with site administration. The position serves as a primary point of contact for facilities work intake, receiving, documenting, prioritizing, and tracking service requests from faculty, staff, and researchers and routing them to FMD, CVM Facilities staff, or outside contractors. The Facilities Coordinator I takes part in maintenance, repair, and small project work, and helps develop Facilities Project Initiation Forms (FPIFs) and Opinions of Probable Cost (OPCs) to scope, budget, and advance facility improvement requests in support of the College’s research, teaching, and service missions. This position also engages in laboratory, office and classroom relocations in addition to support A/V upgrades as instructional spaces are enhanced.

Knowledge, Skills, Abilities and/or Competencies

• Working knowledge of building maintenance, operations, and construction practices and methods.
• General knowledge of skilled trade operations, repair methods, and the materials and tools used in landscaping and building work.
• Knowledge of work order and service request systems, with the ability to receive, document, prioritize, and track requests through completion.
• Ability to gather project information, define scope, and prepare Facilities Project Initiation Forms (FPIFs) for review.
• Ability to develop Opinions of Probable Cost (OPCs) request using vendor quotes, unit pricing, historical project costs, and input from FMD and contractors.
• Ability to read and interpret blueprints, sketches, and detailed drawings.
• Ability to inspect maintenance and construction work for adherence to plans, specifications, and work orders.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and basic record keeping.
• Strong customer service and communication skills, with the ability to maintain effective working relationships with faculty, staff, FMD, and contractors.

Physical Demands

1. Regular heavy lifting. Lift 50 lbs.

2. Standing and walking for long periods of time.

3. Climb ladders, work with arms overhead, crawling, stooping, climbing stairs.

4. Exposure to regular environmental factors such as heat, cold, animal enclosures, chemicals.

5. Wear significant PPE including respiratory equipment.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Is this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Percentage of time: 30

Work Intake:

• Serves as a primary point of contact for CVM facilities work intake.
• Receives, documents, and prioritizes service requests from faculty, staff, and researchers; enters and tracks work orders; and routes requests to FMD, CVM Facilities staff, or outside contractors as appropriate.
• Follows up on open requests, communicates status to requesters, and keeps intake logs and records current to support reporting, trend analysis, and planning.
• Identifies urgent or emergency conditions that affect research, teaching, clinical, or animal care operations and escalates them to the Facilities Manager.

Percentage of time: 25

Maintenance, Repairs, and Projects:

• Contributes to the repair and maintenance of all CVM facilities, including the Animal Health Research Center, under the direction of the Facilities Manager.
• Takes part in facilities projects, including altering, repairing, and painting existing buildings, and helps with small construction projects and facility upgrades.
• Helps coordinate facilities work with FMD, Environmental Safety, and external contractors (which may include federal and state agencies such as EPD, CDC, and the State Fire Marshal), and monitors work progress to confirm that established specifications are met.
• Assists in the maintenance and repair of plumbing, heating, electrical, mechanical, and other plant equipment.

Percentage of time: 20

FPIFs and OPCs:

• Prepares Facilities Project Initiation Forms (FPIFs) for facility improvement, renovation, and repair requests.
• Gathers requester needs, conducts site visits, documents existing conditions, and defines the preliminary project scope.
• Develops Opinions of Probable Cost (OPCs) using vendor quotes, unit pricing, historical project costs, and input from FMD, design professionals, and contractors.
• Submits FPIFs and OPCs to the Facilities Manager for review, tracks their status through approval, and maintains the project request files and documentation.

Percentage of time: 10

Grounds, Relocations, and Inventory:

• Participates in the maintenance of grounds and outside structures.
• Prepares work reports on types of repairs made, materials used, and the cost of completed work assignments.
• Purchases parts, tools, and supplies, and maintains the inventory of materials and equipment.
• Helps move equipment and items for office and lab relocations, and helps coordinate those relocations.

Percentage of time: 10

Pasture and Equipment:

• Takes part in pasture maintenance, repair, and coordination associated with facility operations and land application.
• Helps with the repair, maintenance, and operation of associated equipment, including tractors, trucks, and forklifts.

Percentage of time: 5

Safety and Other Duties:

• Normal work activities require the use of personal protective equipment (PPE), strict compliance with safety protocols, working independently, and working with a team.
• Other responsibilities within the purpose and scope of the position.

Contact Information

Recruitment Contact

Name: Reid Ferrero

Email: [e-mail]

Phone:

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents