Executive Assistant II

University of Georgia; Athens (GA); Presencial; USD 60 000 - 90 000; Tempo integral

Resumo da oferta

The University of Georgia invites applications for an Executive Assistant II to provide executive-level support to the Associate Dean of Research and Graduate Affairs in the College of Veterinary Medicine. The role manages daily workflow, coordinates budgets, and acts as a primary liaison to faculty, staff, and students.

You will supervise office staff, implement policies, ensure confidentiality, and help maintain efficient operations across grants, research and graduate programs.

Qualificações

• Bachelor's degree or equivalent plus 2 years of related experience.
• Experience in professional office administration preferred.
• Strong data handling and confidentiality required.

Responsabilidades

• Provide executive-level support to the Associate Dean for Research and Graduate Affairs.
• Track, prioritize, and manage daily workflow for college grant coordination, research, and graduate affairs.
• Serve as the primary liaison for faculty, staff, and students and supervise office staff.
• Oversee budgets and ensure compliance with relevant regulations.

Conhecimentos

Office administration

Communication

Microsoft Office

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Posting Details

Posting Number: S16044P

Working Title: Executive Assistant II

Department: VetMed-Research & Graduate Aff

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.

College/Unit/Department website: vet.uga.edu

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Work Schedule: Monday - Friday 8:00 am - 5:00 pm

Advertised Salary: Commensurate with Experience

Posting Date: 11/06/2026

Open until filled: Yes

Location of Vacancy: Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title: Executive Assistant II

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: Bachelor's degree or equivalent plus 2 years of related experience

Preferred Qualifications: 3 to 5 years of professional office administration experience

Position Summary

The position provides executive-level support to the Associate Dean of Research and Graduate Affairs in the College of Veterinary Medicine on a wide-range of administrative duties including tracking, prioritizing, and managing the Associate Dean's daily workflow for college grant coordination, research, and graduate affairs programs and serves as the primary liaison for faculty, staff, and students. The successful candidate will be responsible for overseeing the day-to-day administrative operations of the office, ensuring smooth functioning and efficiency. This role requires a professional who excels in multitasking, problem-solving, and maintaining a productive work environment. The individual will act as a central point of contact for internal and external partners by coordinating communication and facilitating operations of the office. This position demands exceptional leadership skills to supervise office staff and to manage relationships effectively. The ideal candidate will have a proven track record in office administration, demonstrating the ability to develop and implement office policies and procedures that enhance productivity. Furthermore, the individual will be entrusted with overseeing the management of budgets, and ensuring compliance with relevant regulations. Attention to detail and confidentiality are paramount, as the role involves handling sensitive information. If you are a proactive individual with a strong commitment to operational excellence and a dedication to maintaining an organized and professional office environment, we encourage you to apply for this pivotal position.

Knowledge, Skills, Abilities and/or Competencies

Working knowledge of professional office practices and procedures; Excellent knowledge and experience with Microsoft Office (Word, Excel, PowerPoint); Excellent organizational, analytical and time management skills; Good oral and written communication skills; Strong interpersonal skills; Ability to maintain confidentiality; Ability to use discretion with confidential information; Ability to work under extremely limited supervision.

Physical Demands

Occasional lifting of objects weighing up to 20 lbs. Remember details and draw appropriate conclusions.

Additional Information

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For