Facilities Contract Manager

Rummel, Klepper & Kahl, LLP; Lakeland (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid Time Off

Health, dental, vision insurance

Retirement plan

Competitive compensation

Job summary

RK&K is seeking a Facilities Contract Manager to join our CEI team in Central Florida. The role focuses on coordinating contractors, planning and scheduling, tracking progress, and identifying facility needs to keep operations safe and efficient.

The ideal candidate has at least five years of relevant building or facilities maintenance experience, with a solid background in contract oversight, OSHA training, and traffic/ADA code knowledge. Strong communication skills are essential.

Qualifications

• Five (5) years of relevant experience in building management or facilities maintenance.
• Experience overseeing contractual documents and contracts.
• 40-hour OSHA course or ability to obtain within 6 months.
• Trained in Maintenance of Traffic, Building and American Disability Act Codes or ability to obtain within 6 months.
• Knowledge of QA/QC of Facilities Asset Maintenance Program.
• Excellent verbal and written communication skills.

Responsibilities

• Assist in preparing contract packages with field measurements and data.
• Prepare and review contractor work orders.
• Plan and schedule contractor activities.
• Prepare contract progress reports.
• Provide input for contract renewal and procurement.
• Coordinate with Contractors for event coordination and inspections.
• Perform weekly facility inspections and document results.
• Maintain and track contractor work orders and budgets using CMMS.
• Assist in site punchlists and final inspections.
• Attend project meetings and support FRP reviews.

Skills

Contract management

Contract documents oversight

OSHA 40h

Maintenance of Traffic

QA/QC

Communication skills

Education

High School Diploma or equivalent

Tools

CMMS System

Job description

RK&K is hiring a Facilities Contract Manager to join our Construction Engineering and Inspection (CEI) team in Central Florida. In this role, you will help manage maintenance and construction projects by coordinating contractors, supporting project planning and scheduling, tracking progress, and identifying facility improvement needs. You'll work with internal teams and contractors to help keep facilities operating safely and efficiently.

Essential Functions

• Assist in the preparation of contract packages by providing field measurements, estimating quantities and other necessary data.
• Prepare and review contractor work orders.
• Plan and schedule contractor activities.
• Prepare contract progress reports.
• Provide input for contract renewal and new contract procurement.
• Provide input to Contractors for event coordination.
• Periodically review the facility for short-term and long-term maintenance needs.
• Provide solutions for maintenance needs.
• Assist in performing final inspection of construction projects.
• Maintain the status of contractor’s work orders, ensuring work orders are performed in a timely manner and assure allocated contract budgets are not exceeded through the Operation Management System (CMMS System).
• Coordinate and participate in advanced technical maintenance, repair and testing of the facility equipment and maintain its operational condition.
• Ability to document and report the inventory of Turnpike Facilities equipment for his/her assigned area.
• Ability to follow and ensure compliance with the Turnpike Safety Program.
• Participate in Hurricane pre and post damage assessment activities.
• Perform off hours on call duties as needed.
• Perform final Punchlist inspections of new sites/buildings.
• Perform other duties as assigned such as emergency response, assessments, recovery operations, etc.
• Conduct weekly walkthroughs to document facility inspections and prepare reports as directed by the Facilities Managers.
• Perform minor preventive maintenance and repair work as needed.
• Assist with Plans Review to provide comments for maintainability and to determine future impacts to Facility inventories.
• Attend project related meetings as directed.
• Coordinate with Facilities Rating Program (FRP) Team and review FRP inspection results.
• Assist in identifying replacement candidates for generator/ATS; HVAC; electrical; plumbing; UPS systems; roofing; and general building items based on age, life cycle and frequency of repairs.

Required Skills and Experience

• Five (5) years of relevant experience in building management or facilities maintenance required and at least two (2) years of experience overseeing contractual documents and contracts
• High School Diploma or equivalent
• Experience should include technical knowledge of facilities/building components (HVAC, plumbing, roofing, general building components and electrical (to include uninterrupted power supply systems).
• Certification of a 40-hours Occupation Safety Health Administration (OSHA) course or ability to obtain within 6 months.
• Trained in Maintenance of Traffic, Building and American Disability Act Codes or ability to obtain within 6 months.
• Knowledge of QA/QC of Facilities Asset Maintenance Program
• Excellent verbal and written communication skills

Preferred Skills and Experience

• Knowledge of FDOT Standard Plans and Standard Specifications for Road and Bridge Construction

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellentpotentialforcareer advancementand professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Health, dental, vision, life, and disability insurances
• Paid parental leave
• Wellness programs and employee resource groups
• Matching 401(k) plan
• Paid Holidays
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

RK&K is an Equal Opportunity Employer

RK&K ensures equal employment opportunity in accordance with Title VII of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities, you may contact Human Resources at 410-728-2900. Persons with hearing-and speech-impairments can contact RK&K by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD.) Call 711 for TTY/TDD or use the website at www.varelay.org.

If you need more information or special assistance regarding limited English proficiency, contact your RK&K office receptionist and they will be able to direct you to: 1) an individual within our company that speaks your language; 2) an outside service that can assist you in communicating with RK&K; or 3) you may also contact Human Resources at 410-728-2900.