Facilities Compliance & Safety Coordinator

Mosaic Life Care; Saint Joseph (MO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Concierge services

Employee lounge

Wellness programs

Free covered parking

On-site & virtual health clinics

Job summary

Mosaic Life Care in Missouri is seeking a Compliance & Safety Coordinator to lead the facilities' compliance program and safety initiatives. This role ensures adherence to NFPA, JCAHO, CMS, OSHA, and state requirements across system facilities and construction departments.

You will develop training, maintain regulatory records, oversee CMMS inspections, and coordinate collaborations with internal teams and external agencies to strengthen safety culture.

Qualifications

• H.S. Diploma required.
• Bachelor's degree preferred in a relevant engineering or safety field.
• 5+ years of compliance program management experience preferred.

Responsibilities

• Develop, implement, and maintain the compliance and safety program for the facilities.
• Facilitate regular safety meetings and provide guidance on best practices and regulatory updates.
• Coordinate training on occupational, fire, and life safety systems; including new hire and contractor orientation.
• Maintain and update departmental documentation, processes, and procedures; draft standards and action plans.
• Manage records for Joint Commission, CMS, OSHA, EPA, NFPA; ensure regulatory compliance.
• Oversee inspections and CMMS-related tasks; assess risk and drive workflow improvements.
• Maintain Joint Commission SOC documentation and other authorities having jurisdiction.
• Support policies including pre-work assessments, infection control risk assessments, and work permits.
• Conduct inspections to verify compliance and identify improvements.
• Serve as liaison for committees; coordinate with other departments and external stakeholders.

Skills

Blueprint reading

Data collection & reporting

Regulatory compliance

Education

H.S. Diploma

Bachelor's degree in Mechanical/Electrical/Fire protection/Environmental/Occupational Safety or related field preferred

Tools

CAD

Bluebeam

Job description

Job Description

Works under the supervision of the Director and/or Manager of Facilities. The Compliance & Safety Coordinator is accountable for developing, implementing and maintaining the overall compliance program for the Systems facilities and construction departments. To include compliance with all applicable Mosaic system policies, applicable code compliance, training, surveys/inspections and other related tasks as required or assigned by leadership. Maintain library for inspection and stay current of NFPA, JCAHO, ASHE and other regulatory codes.

Job Description

Works under the supervision of the Director and/or Manager of Facilities. The Compliance & Safety Coordinator is accountable for developing, implementing and maintaining the overall compliance program for the Systems facilities and construction departments. To include compliance with all applicable Mosaic system policies, applicable code compliance, training, surveys/inspections and other related tasks as required or assigned by leadership. Maintain library for inspection and stay current of NFPA, JCAHO, ASHE and other regulatory codes.

Responsibilities

• Develop, implement, and maintain the compliance and safety program for the physical facility, ensuring that all standards are consistently met.
• Facilitate regular safety meetings and provide ongoing guidance to staff regarding best practices and regulatory updates, fostering a culture of safety and compliance.
• Coordinate and deliver training on occupational, fire, and life safety systems to ensure departmental compliance. This includes aspects of new hire orientation and leading contractor orientation sessions.
• Maintain and update departmental documentation, processes, and procedures. Draft standards, corrective action plans, and operational memos as needed to support ongoing compliance.
• Manage records to ensure regulatory compliance with Joint Commission, CMS, OSHA, EPA, and NFPA requirements.
• Oversee inspections and work requests related to compliance and safety within the Computerized Maintenance Management System (CMMS). Assess risk, develop preventive maintenance requirements for utilities and equipment, monitor completion rates, and drive workflow improvements.
• Maintain code compliance documentation for the Joint Commission’s Statement of Conditions (SOC), as well as for state and other authorities having jurisdiction.
• Support policies and procedures, including pre-work assessments, infection control risk assessments, interim life safety measures, and work permits.
• Conduct inspections of assets and the physical environment to verify compliance and identify areas for improvement.
• Serve as departmental lead and/or liaison for committees and meetings, representing departmental interests and facilitating communication.
• Coordinate departmental activities with other departments, external stakeholders, and agencies to ensure collaboration and alignment on compliance and safety matters.
• Prepare information and documentation for leadership meetings and external communications; compose complex correspondence and reports as required.
• Perform other duties as assigned.

Education

• H.S. Diploma - Required
• Bachelor's Degree - Mechanical or Electrical Engineering, Fire protection Engineering, Architecture, Environmental/Occupational Safety or related field preferred. - Preferred

Work Experience

• Knowledge/ Experience with blueprints in CAD and/or Bluebeam. - Required
• 5 Years - Responsibility in compliance program management. - Preferred
• 3 Years - Experience in hospital-based Environment of Care and Life Safety regulatory compliance roles, including representation of the organization(s) at the Facilities/Engineering level (or higher) to regulatory agencies such as CMS, OSHA, DHSS, TJC, and others. - Preferred
• Working knowledge of NFPA 101 Life Safety Code, NFPA 99 Health Care Facilities. - Preferred

Licenses and Certifications

• Driver's License - Valid In State - Required Upon Hire
• OSHA Training - OSHA 30 - Required within 120 Days
• FEMA Incident Command System Certifications. - Preferred within 1 Year

Travel Requirements

• Must be able to travel between various system facilities and off-site locations as needed. - Required

Skills and Abilities

Essential Technical/Motor Skills

• Answer phone, use all hand and electrical tools, set equipment to close tolerance and adjust doors.
• Ability to build, implement and support ongoing data collection/reporting strategies and tools to support business objectives, performance assessment and promote a culture of continuous improvement.
• Able to read and interpret blueprints and specifications for installation and maintenance of equipment and apparatus.

Interpersonal Skills

• Has verbal ability to communicate with workers and other members of the hospital staff and to interpret technical manuals related to operation and maintenance.
• Express ideas and thoughts, and electrical thinking ability.

Essential Physical Requirements

• While position normally does not require heavy lifting, it does require all the fundamental functions to follow progress of activities, report to necessary areas, attend meetings, events.
• Moving, walking, balancing, kneeling, crouching, stooping, reaching, standing, pushing, pulling, lifting, and restraining.
• Must travel to meet with users in their environment if required.

Essential Mental Abilities

• Ability to read and understand technical documents and instructions.
• Planning, coordinating and supervising repairs and equipment installations.
• Make reports and keep accurate filing system.

Essential Sensory Requirements

• Read blueprints; detect fire alarms, phones, equipment operations, verbal requests, tell if equipment is hot or cold; sense fire, detect wire color, resistors colors, etc.

Exposure to Hazards

• Sound, noise, chemicals, high pressure steam, refrigerant, high voltage, heights to 25 ft.

ABOUT US

Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee’s individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued, including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.