Facilities Compliance and Operations Coordinator

Baystate Health; Springfield (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health is seeking an accomplished administrator to plan and manage the office's administrative and operational activities under the direction of the Director. You will relay confidential information, gather and interpret data to create complex reports, and guide projects of high importance across departments.

This role requires a Bachelor’s degree with at least three years of progressively responsible experience, strong leadership, proficiency with Microsoft Office, familiarity with

Qualifications

• Bachelor’s degree required; completion within four years
• Minimum three years’ progressively responsible experience
• Strong proficiency with Microsoft Office and related tools
• Familiarity with HIPAA and healthcare policies

Responsibilities

• Plan and manage administrative and operational activities for the office.
• Relate confidential information and develop complex reports.
• Provide oversight and guidance to high-priority projects.
• Represent the department in resolving problems and interpreting policies.
• Coordinate across departments to manage competing priorities.

Skills

MS Office

Time & Attendance systems

Ordering systems

Lean / Six Sigma

HIPAA knowledge

Healthcare concepts

Team leadership

Interpersonal skills

Education

Bachelor’s degree

Job description

Summary:

Under the direction of the Director, plans and manages administrative and operational activities for the office. Relays confidential information, gathers and interprets information to develop complex reports. Provides oversight and guidance to projects of high importance. Represents the department in resolving problems, the exchange of information, and the interpretation of departmental policies and procedures. Maintains a wide degree of responsibility. Offers strong project management skills and the ability to work successfully with and across departments with competing priorities.

Required Work/Education Experience:

Bachelor’s degree required, or will accept evidence of continuous matriculation, with Bachelor’s degree completion within four (4) years.
Work requires a minimum of three (3) years’ experience providing an increasingly responsible range of duties and authority.

Skills/Competencies:

• Experience and judgment to plan and accomplish goals; strong computer skills including the use of Microsoft Office applications; knowledge of Time and Attendance and Ordering systems preferred, robust interpersonal, leadership, organizational, and decision-making skills, as well as strong team player.

• Experience in Lean or Six Sigma performance Improvement initiatives preferred.

• Keen understanding of HIPAA rules and regulations.

• Demonstrates expertise in a variety of healthcare concepts, practices, and procedures.

• Professional, respectful and compassionate demeanor.

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate’s relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$21.95 - $25.22 - $29.82

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.