Facilities Compliance and Operations Coordinator

100 Baystate Medical Center; United States; On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health seeks an experienced office administrator to plan and manage administrative and operational activities. The role relays confidential information, gathers data to build complex reports, and provides oversight to high-priority projects while coordinating across departments.

The incumbent will represent the department in policy interpretation and problem resolution. The successful candidate will have a Bachelor's degree and at least three years of progressively responsible

Qualifications

• Bachelor's degree required, or evidence of continuous matriculation, with Bachelor's degree completion within four years.
• Minimum of three years' experience with increasing scope of duties and authority.

Responsibilities

• Plans and manages administrative and operational activities for the office.
• Relays confidential information and develops complex reports.
• Provides oversight to high-priority projects and cross-department coordination.
• Represents the department in resolving problems and interpreting policies.

Skills

Project management

Communication

Team collaboration

Leadership

MS Office

Education

Bachelor's degree

Tools

Time and Attendance systems

Ordering systems

Lean/Six Sigma

Job description

Summary: Under the direction of the Director, plans and manages administrative and operational activities for the office. Relays confidential information, gathers and interprets information to develop complex reports. Provides oversight and guidance to projects of high importance. Represents the department in resolving problems, the exchange of information, and the interpretation of departmental policies and procedures. Maintains a wide degree of responsibility. Offers strong project management skills and the ability to work successfully with and across departments with competing priorities.

Required Work/Education Experience: Bachelor's degree required, or will accept evidence of continuous matriculation, with Bachelor's degree completion within four (4) years. Work requires a minimum of three (3) years' experience providing an increasingly responsible range of duties and authority.

Skills/Competencies: Experience and judgment to plan and accomplish goals; strong computer skills including the use of Microsoft Office applications; knowledge of Time and Attendance and Ordering systems preferred, robust interpersonal, leadership, organizational, and decision-making skills, as well as strong team player. Experience in Lean or Six Sigma performance Improvement initiatives preferred. Keen understanding of HIPAA rules and regulations. Demonstrates expertise in a variety of healthcare concepts, practices, and procedures. Professional, respectful and compassionate demeanor.

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees. Minimum - Midpoint - Maximum $21.95 - $25.22 - $29.82

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

About Baystate Health Baystate Health is a not-for-profit, integrated healthcare system with hospitals, physician practices, a health plan and more serving over 800,000 people throughout western New England. Baystate Health is the safety net provider in Western Massachusetts. With roots dating to the founding of Springfield Hospital in 1883, Baystate Health has been providing high-quality, compassionate and accessible care in the Pioneer Valley for more than 140 years and continues to be a pillar of its community - rooted here, serving here, and helping generations thrive here. With a focus on advancing health for all, Baystate is not only a keystone of the region, it is a national leader in health care. Learn more at BaystateHealth.Org The ever-growing health system includes six Massachusetts hospitals: Baystate Medical Center in Springfield Baystate Children’s Hospital (located at Baystate Medical Center) Baystate Franklin Medical Center in Greenfield Baystate Wing Hospital in Palmer Baystate Noble Hospital in Westfield Baystate Mercy Hospital in Springfield