Facilities Clerk

SEPHORA; Maryland Park (MD); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

401k with match

Paid time off

Vision coverage

Discounts

Career growth

Job summary

Sephora is seeking a Facilities Clerk at our Maryland Distribution Center to manage parts inventory, order and reorder items, and serve as liaison with vendors. You will support maintenance operations by ensuring stock is accurate in Keep Trax and by helping close work orders.

The role requires at least 3 years of parts store management experience, strong organizational skills, and the ability to multi-task in a fast-paced DC environment.

Qualifications

• 3+ years’ experience in managing a parts store in a Maintenance Department.
• Ability to organize, secure and manage a parts room.
• Strong planning and organizational skills.

Responsibilities

• Perform and coordinate physical inventory counts and document discrepancies.
• Maintain and list all stock items in Keep Trax.
• Conduct weekly cycle counts of maintenance parts.
• Ensure accurate inventory data and timely parts delivery via vendors.
• Coordinate receiving and stocking items; liaison with planners and purchasing.

Skills

Inventory management

Cycle counts

Vendor liaison

Keep Trax

Data entry

Stock control

Tools

Keep Trax

Job description

Job ID: 293646

Location Name: Maryland Distribution Center

Address: 4622 Mercedes Drive, Maryland, MD 21017, United States (US)

Job Type: Full Time

Position Type: Regular

Job Function: Distribution Center

Your safety matters to us

All official Sephora US recruitment emails will come from a @sephora.com email address. We will never interview via text, ask you to download unfamiliar software, or request sensitive personal information such as your SSN or banking details via email, phone, or text. Learn more about Sephora on our official careers site inside-sephora.com, and search for verified US roles at join.sephora.com.

Belong to Something Beautiful

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential, and making a difference every day. Together, we belong to something beautiful.

Summary:

The primary function of the Facilities Clerk is to order and reorder parts that are directly used in the maintenance department. This position works as the vendor liaison in order to ensure that all needs are met by both the maintenance manager and the vendor. The Facilities Clerk is also assigned to other tasks such as closing work orders and well as part sourcing and data entry.

Essential Functions of Job:

• Performs and coordinates physical count of inventory and compare to actual count in Keep Trax Assess, perform, and properly document necessary equipment and facility repairs and adjustments.
• Competently and accurately complete responsible for having all stock items listed and managed in Keep Trax.
• Performs weekly cycle counts of maintenance parts to verify all min & max are correct.
• Manages the inventory data in Keep Trax to make sure all parts relate to maintainable equipment.
• May be responsible for providing Keep Trax administrative support and also a parts runner off site.
• Performs and coordinates receiving and stocking items as necessary.
• Communicates daily with outside vendors to make sure all parts are ordered and delivered Within expected time.
• Works with Planner to make sure all PM’s and WO’s are entered into Keep Trax.
• Communicates daily with purchasing and accounting to make sure all Prêt‑à‑porterer work is being Processed as expected.
• Manages all spending in the department by accounts and reports it to the Maintenance Manager.
• Works with shift team leaders to make sure all parts are being issued on time and all Prêt‑à‑porterer work is Complete.
• Is responsible for keeping the tool crib organized and fully stocked.
• Must be able to perform miscellaneous job-related duties as assigned. Knowledge, Skills and Abilities:
• Ability to consistently meet minimum production standards and company service levels.
• Organizational skills and the ability to multi-task.
• Ability to work closely and effectively with others in a way that promotes teamwork.
• Ability to work independently.
• Ability to be flexible and respond to changing priorities and needs within the operations.
• Possess a positive and enthusiastic demeanor Working Conditions:
• Moderate but varying temperature and humidity in office and warehouse environments.
• Work is performed inside and outside the property with exposure to inclement weather.
• Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise. Physical Requirements:
• Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift and life up to 50lbs.
• Minimum Qualifications:
• Must have at least 3 years’ experience in managing a parts store in a Maintenance Department.
• Must understand how to organize, secure and manage a successful parts room.
• Must have good planning and organizational skills Sephora will consider for employment all qualified applicants, including those with a criminal history, consistent with applicable laws and “fair chance” ordinances. If you have a disability and need assistance in the application or interview process, please speak with your recruiter.

What You’ll Get

The target hourly pay for this position is $22.00- $23.55. The actual hourly pay offered depends on various factors, including starting wages competitive to the market for similar roles; relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. Certain work schedules may also be eligible for shift differential pay. This job will be posted for a minimum of 5 days.

• Caring Community. Thrive in a supportive, mentorship-driven environment where you’re valued, connected, and empowered. Our leadership ensures you have the guidance and encouragement needed to flourish in a fast-paced DC role.
• Fulfilling Path. We invest in you, not just your role, with opportunities to learn, innovate and lead.
• Meaningful Work. Your work creates real impact. With every decision leading to thousands of shipments, you bring beauty to life for our clients.

Rewards As Unique As You

Some benefits have eligibility requirements and may depend on job classification and length of employment.

• Health. Thrive on and off the floor with healthcare plans that fit you and your family – medical, dental, and vision coverage. Sephora also fully covers our employees’ disability and life insurance.
• Wealth. To help you save for your future, we offer a competitive 401k with 4% match as well as FSA and HSA programs.
• Balance. Recharge and reconnect! Enjoy paid time off, sick paid time off, protected leave, and fun culture moments that bring our team together – like group led stretches, BBQs, and special dress-up days – to keep you energized and connected.
• Growth. At Sephora, you’ll find the support needed to turn your role into a lasting career. We provide access to development programs, mentorship, tuition reimbursement and in-house training, ensuring you grow.
• Perks. Love what you do, love what you get! Enjoy 30% discount on all merchandise/services, opportunities for gratis, and flash sale discounts to LVMH brands.
• Support. Join a team that truly cares – with free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse. Plus, volunteer and donation matching.

Sephora values a diverse and inclusive workplace and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions.

Sephora will consider all qualified applicants, including those with arrest and conviction records in a manner consistent with the requirements of all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Join Us and Belong to Something Beautiful