Facilities Associate Lead

Patterson Companies; Saint Paul (MN); On-site; USD 65,000 - 95,000; Full time

Job summary

Patterson Companies is seeking a Facilities Associate Lead to coordinate complex facilities operations, lead site activities, and drive improvements in safety, space planning, and service delivery. The role requires experience managing vendors, leases, and security systems within a corporate environment.

The ideal candidate will have strong project management, attention to detail, and excellent communication skills to collaborate across teams and with external partners.

Qualifications

• High School Diploma or Equivalent.
• 5 years Experience in a facilities, office support, building operations, or related environment.
• Proficiency with facilities management systems and safety protocols.
• Ability to coordinate vendors, space planning, and lease administration.
• Strong communication and project management skills.

Responsibilities

• Lead daily facilities operations for assigned sites.
• Escalate and resolve complex facilities issues with minimal oversight.
• Oversee work by vendors and internal teams ensuring quality and compliance.
• Evaluate facility conditions and plan space utilization improvements.
• Coordinate office layouts, furniture moves, and space reconfigurations.
• Support lease administration and monitor vendor contracts.
• Safeguard physical security and access systems.
• Contribute to process improvements and train others.
• Adhere to company policies and perform other duties as assigned.

Skills

Facilities management systems

Customer service

Problem solving

Building systems knowledge

Project management

Attention to detail

Microsoft Office

Communication skills

Safety compliance

Driver's license

PM certification

Education

High school diploma

Tools

Work order tracking tools

Access control systems

SharePoint

MS Office

Job description

Patterson isn't just a place to work, it's a partner that cares about your success.

One of the distinguishing marks of our company is the talented people who embrace the people-first, always advancing, and results-driven culture. Professional growth abounds in this motivating environment. We value the diverse talents and experiences our employees bring to Patterson and believe that they build a stronger and successful organization.

Job Summary

The Facilities Associate Lead is accountable to lead and coordinate complex facilities operations and planning activities to ensure safe, efficient, and cost-effective workplace environments. This role uses extensive experience and sound judgment to resolve non-route issues, guide daily work activities, and drive improvements to facilities processes and service delivery.

Essential Functions

• Lead daily facilities operations for assigned sites or functions, ensuring consistent application of workplace, safety, and service standards


• Serve as escalation point for complex or critical facilities issues; prioritize work orders, coordinate resources, and drive resolution with minimal oversight


• Oversee and direct work performed by vendors and internal resources, ensuring quality, compliance, and adherence to contractual and operational expectations


• Evaluate facility conditions and space utilization needs; recommend improvements, coordinate corrective actions, and support mid-scope facilities initiatives


• Plan and coordinate office layouts, furniture and equipment moves, and space reconfigurations requiring judgment, sequencing, and stakeholder coordination


• Support lease administration and vendor contracts by monitoring compliance, resolving service issues, and maintaining accurate records


• Administer and safeguard physical security and access systems; ensure access controls align with policy and operational needs


• Contribute to facilities process improvements, workflows, and standards; may train or coach others on procedures or systems


• Comply with Company and department policies and standards; performs other duties as assigned

Minimum Requirements

• High School Diploma or Equivalent


• 5 years Experience in a facilities, office support, building operations, or related environment

Skills and Abilities

• Proficiency in using facilities management systems, work order tracking tools, and access control systems


• Strong customer service and collaboration skills, with the ability to work effectively across teams and with employees, contractors, vendors, and regulatory authorities


• Demonstrated problem-solving and analytical skills to assess facilities issues and coordinate timely, effective solutions


• Functional technical knowledge of corporate office and warehouse building systems, workplace standards, and maintenance operations


• Solid project management, organizational, planning, and prioritization skills, with the ability to meet deadlines and adapt to changing priorities


• High attention to detail and accuracy when managing work orders, access authorizations, and facilities documentation


• Ability to operate standard office technology and Microsoft applications (Word, Excel, Outlook, SharePoint, Teams)


• Effective verbal and written communication skills, including the ability to read, interpret, and exchange information from electronic and written documents


• Ability to comply with applicable safety protocols and personal protective equipment requirements, and to work comfortably in both office and warehouse environments

Preferred Licenses and Certifications

• Valid driver's license with a clean driving record Upon Hire Required


• Project Management certification (e.g., CAPM, PMP) or Facilities Management credential (e.g., FMP) Preferred

Physical and Cognitive Demands

• Communicate/Hearing Frequently


• Communicate/Talking Frequently


• Learn New Tasks or Concepts Frequently


• Make Timely Decisions in the Context of a Workflow Frequently


• Stationary Position (Standing) Frequently


• Stationary Position (Seated) Frequently


• Transport - Lifting/Carrying 0-10 lbs Frequently


• Transport - Lifting/Carrying 11-20 lbs Frequently


• Transport - Lifting/Carrying 21-30 lbs Frequently


• Complete Tasks Independently Constantly


• Maintain Focus Constantly


• Remember Processes & Procedures Constantly


• Vision Constantly


• Exerting Force - Pushing/Pulling 0-20 lbs Occasionally


• Exerting Force - Pushing/Pulling 21-40 lbs Occasionally


• Hand/Eye Coordination Occasionally


• Transport - Lifting/Carrying 31-50 lbs Occasionally


• Transport- Lifting/Carrying 50+ lbs Occasionally


• Bend Rarely


• Complete Tasks in a Noisy Environment Rarely


• Driving Vehicle Rarely


• Exerting Force - Pushing/Pulling 41+ lbs Rarely


• Feeling/Grasping/Handling Rarely


• Move/Traverse Rarely


• Position Self - Crawling/Crouching Rarely


• Position Self - Kneeling/Squatting Rarely


• Reaching Rarely


• Repetitive Motions Rarely

Working Environment

• Hazards Occasionaly


• Extreme cold Rarely


• Extreme heat Rarely


• Temperature Change Rarely

Environmental Conditions

• Office: This position primarily operates in