Facilities Associate Lead

Patterson Companies; BLOOMINGTON (MN); On-site; USD 36,000 - 45,000; Full time

Job summary

Patterson Companies in Bloomington, MN is seeking a Facilities Associate Lead to orchestrate complex facilities operations, safety standards, and service delivery. You will coordinate daily work, resolve issues, and guide vendors and internal teams to maintain efficient workplace environments.

This role requires at least five years in facilities or related field, strong analytical and project management skills, and proficiency with work order systems and access controls.

Qualifications

• Minimum five years in facilities or related environment.
• Strong knowledge of safety and workplace standards.
• Ability to read and interpret contracts and service level agreements.
• Willingness to travel locally up to 10%.

Responsibilities

• Lead daily facilities operations for assigned sites, ensuring safety, standards, and service quality.
• Escalate complex issues; prioritize work orders and coordinate resources with minimal oversight.
• Oversee vendors and internal teams to ensure quality and contract adherence.
• Evaluate facility conditions and space needs; coordinate improvements and corrective actions.
• Plan office layouts, furniture moves, and space configurations with stakeholder coordination.
• Support lease administration and monitor vendor contracts and service issues.
• Administer and safeguard access systems; ensure alignment with policy.
• Contribute to facilities process improvements and staff training on procedures.
• Comply with company policies and perform other duties as assigned.

Skills

Facilities mgmt systems

Work order tracking

Access control systems

Customer service

Cross-functional collaboration

Project management

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Job Summary

The Facilities Associate Lead is accountable to lead and coordinate complex facilities operations and planning activities to ensure safe, efficient, and cost-effective workplace environments. This role uses extensive experience and sound judgment to resolve non-route issues, guide daily work activities, and drive improvements to facilities processes and service delivery.

Essential Functions

• Lead daily facilities operations for assigned sites or functions, ensuring consistent application of workplace, safety, and service standards
• Serve as escalation point for complex or critical facilities issues; prioritize work orders, coordinate resources, and drive resolution with minimal oversight
• Oversee and direct work performed by vendors and internal resources, ensuring quality, compliance, and adherence to contractual and operational expectations
• Evaluate facility conditions and space utilization needs; recommend improvements, coordinate corrective actions, and support mid-scope facilities initiatives
• Plan and coordinate office layouts, furniture and equipment moves, and space reconfigurations requiring judgment, sequencing, and stakeholder coordination
• Support lease administration and vendor contracts by monitoring compliance, resolving service issues, and maintaining accurate records
• Administer and safeguard physical security and access systems; ensure access controls align with policy and operational needs
• Contribute to facilities process improvements, workflows, and standards; may train or coach others on procedures or systems
• Comply with Company and department policies and standards; performs other duties as assigned

Minimum Requirements

• High School Diploma or Equivalent
• 5 years Experience in a facilities, office support, building operations, or related environment

Skills and Abilities

• Proficiency in using facilities management systems, work order tracking tools, and access control systems
• Strong customer service and collaboration skills, with the ability to work effectively across teams and with employees, contractors, vendors, and regulatory authorities
• Demonstrated problem-solving and analytical skills to assess facilities issues and coordinate timely, effective solutions
• Functional technical knowledge of corporate office and warehouse building systems, workplace standards, and maintenance operations
• Solid project management, organizational, planning, and prioritization skills, with the ability to meet deadlines and adapt to changing priorities
• High attention to detail and accuracy when managing work orders, access authorizations, and facilities documentation
• Ability to operate standard office technology and Microsoft applications (Word, Excel, Outlook, SharePoint, Teams)
• Effective verbal and written communication skills, including the ability to read, interpret, and exchange information from electronic and written documents
• Ability to comply with applicable safety protocols and personal protective equipment requirements, and to work comfortably in both office and warehouse environments

Preferred Licenses and Certifications

• Valid driver’s license with a clean driving record Upon Hire Required
• Project Management certification (e.g., CAPM, PMP) or Facilities Management credential (e.g., FMP) Preferred

Physical and Cognitive Demands

• Communicate/Hearing Frequently
• Communicate/Talking Frequently
• Learn New Tasks or Concepts Frequently
• Make Timely Decisions in the Context of a Workflow Frequently
• Stationary Position (Standing) Frequently
• Stationary Position (Seated) Frequently
• Transport - Lifting/Carrying 0-10 lbs Frequently
• Transport - Lifting/Carrying 11-20 lbs Frequently
• Transport - Lifting/Carrying 21-30 lbs Frequently
• Complete Tasks Independently Constantly
• Maintain Focus Constantly
• Remember Processes & Procedures Constantly
• Vision Constantly
• Exerting Force - Pushing/Pulling 0-20 lbs Occasionally
• Exerting Force - Pushing/Pulling 21-40 lbs Occasionally
• Hand/Eye Coordination Occasionally
• Transport - Lifting/Carrying 31-50 lbs Occasionally
• Transport- Lifting/Carrying 50+ lbs Occasionally
• Bend Rarely
• Complete Tasks in a Noisy Environment Rarely
• Driving Vehicle Rarely
• Exerting Force - Pushing/Pulling 41+ lbs Rarely
• Feeling/Grasping/Handling Rarely
• Move/Traverse Rarely
• Position Self - Crawling/Crouching Rarely
• Position Self - Kneeling/Squatting Rarely
• Reaching Rarely
• Repetitive Motions Rarely

Working Environment

• Hazards Occasionally
• Extreme cold Rarely
• Extreme heat Rarely
• Temperature Change Rarely

Environmental Conditions

• Office: This position primarily operates in a professional office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building's primary work areas consist of desks, chairs, computers, and other office equipment and devices for professional services. **Onsite Monday through Friday**

Travel Requirements

• This position requires local travel to Patterson sites and for business-related errands up to 10% of time

The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills. $25.72 - $33.45