Facilities Assistant

White & Case; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading global law firm seeks a Facilities Assistant to manage maintenance tasks for its New York office. The role involves performing various duties including office moves, maintenance work, and ensuring cleanliness across a significant office space. Ideal candidates should be detail-oriented, possess strong communication skills, and have the ability to work flexibly, sometimes outside regular hours.

Benefits

Medical, dental, and vision insurance

401(k) retirement savings

Vacation time and leave programs

Performance bonus eligibility for exempt roles

Qualifications

• Must be organized and detail-oriented.
• Ability to work with minimal supervision.
• Ability to lift and move items up to 45 lbs.

Responsibilities

• Perform maintenance work and office moves as directed.
• Conduct daily floor inspections of 10 floors.
• Assist with special projects and maintain cleanliness.

Skills

Organizational skills

Customer service

Interpersonal skills

Communication skills

Ability to use power/hand tools

Tools

Windows

Microsoft Word

Job description

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Facilities Assistant is responsible for performing maintenance work and office moves and set-ups, as directed by the Manager of Facilities. Performs daily floor inspections of 10 floors of office space totally nearly 500,000 square feet. Performs other duties as required with relation to the upkeep and functioning of the New York office.

Duties and Accountabilities1

• Replace light bulbs and ceiling tiles. Hang pictures, as needed
• Remove empty boxes from corridors and vacant secretarial stations. Break down boxes and leave in freight hall
• Ensure that all unassigned areas are kept clean
• Clean up spills or water from leaks. Perform minor plumbing fixes
• Move, unpack and assemble furniture
• Install name signs to offices
• Walk floors and remove marks on walls and doors
• Check all restrooms and report necessary work orders in accordance with department protocol
• Clean out vacated offices, including desks and credenzas
• Tag furniture for repair/cleaning. Make basic furniture adjustments as required
• Replace chairs which have been removed from offices
• Check freight areas for debris and consolidate into dumpsters whenever possible. Report to Facilities Manager when dumpsters are full so that they can be removed
• Assist Partners who are moving by packing office contents
• Maintain Room in C-2 in a clean and safe condition
• Clean, dust and vacuum partner offices when occupants are on vacation or out of the office for an extended period of time
• Break down boxes in C-3 after shredding
• Bring to the attention of the Facilities Manager all maintenance-related issues
• Develop and maintain professional and cooperative working relationships with all staff and attorneys
• Participate in yearly goal setting with Manager. Meet or exceed yearly goals, seeking managerial guidance and support as necessary
• Have a thorough knowledge of departmental and Firm procedures. Follow all policies and guidelines
• Assist with special projects upon request
• Report to Facilities Manager upon completion of assigned tasks
• Regular attendance is required
• Must be flexibile with shift hours and timing of meal and rest breaks, in accordance with workload

Qualifications

• Must be organized, detail-oriented and follow-through projects to completion
• Must practice excellent customer service
• Display strong interpersonal and communication skills (both written and oral), to plan, schedule and complete projects and effectively communicate with all levels of attorneys and staff
• Must be able to work with minimal supervision
• Must work well in a team environment
• Ability to use various power/hand tools for maintenance and repairs
• Must understand basic plumbing and electrical to troubleshoot minor issues
• Experience with Windows and Microsoft Word software is beneficial
• Must be able to work evenings and weekends, when required
• The Facilities Assistant needs to be able to use the telephone, PC and, when necessary, make copies or send faxes from a convenience machine, walk around the floors which involves the use of staircases; lift and move desks, file cabinets and other office fixtures, push or pull be able to bend and/or stretch to reach files or supply cabinets, and lift and/or carry boxes up to 45 lbs

Location and Reporting

This role is based in the New York office and reports to the Manager, Facilities

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail]

Note to recruitment agencies: Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.