Facilities and Transportation Coordinator

Syracuse University; City of Syracuse (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Syracuse University in New York seeks a Transportation and Facilities Coordinator to provide administrative support to the Facilities and Event Operations department. You will coordinate vehicle use, staffing for athletic travel, and manage fleet logistics for buses, vans, trailers, and boats.

The role also covers vehicle maintenance coordination, inventory tracking, and assisting with event setup and facilities scheduling across athletics facilities and events.

Qualifications

• Bachelor’s Degree or Equivalent Required.
• Ability to operate vehicles and transport people.
• General understanding of vehicle maintenance.
• Proficient at clerical scheduling and coordination.
• Ability to physically set up events, including tables, chairs, tents, scoreboards, etc.

Responsibilities

• Transportation Staffing and Scheduling Coordination – Coordinate the vehicle use schedule and staffing related to transportation to ensure athletic teams travel safely and on schedule.
• Vehicle Maintenance and Inventory Tracking – Coordinate the inspection and maintenance of all athletic department vehicles, trailers, and registered boats to keep the fleet safe and in service. Track vehicle and equipment inventory.
• Facilities Coordination – Monitor the maintenance, organization, safety, and upkeep of facilities to ensure safe, functional spaces for staff and student-athletes.
• Game Administration & Event Support – Support internal and external events, including staffing, service requests, and setup, to ensure events run smoothly.
• Facilities Scheduling Support – Coordinate facilities scheduling for varsity team games and practices, camps, clinics, recreation services, and external/rental users to prevent conflicts across shared spaces.
• Other duties as assigned.

Skills

Operate vehicles

Vehicle maintenance

Scheduling coordination

Event setup

Education

Bachelor’s Degree or Equivalent

Job description

• Provides administrative support to the Facilities and Event Operations department.
• Coordinates scheduling, maintenance, and inspection of all athletic department vehicles, trailers, and registered boats
• Manages transportation scheduling for athletic teams, including the van/bus fleet and driver assignments
• Tracks vehicle and equipment inventory
• Supports the planning and execution of athletic and non-athletic events across all athletics facilities
• Monitors facility upkeep and supply needs, and assists with facilities scheduling and related logistics

Job Description

• Provides administrative support to the Facilities and Event Operations department.
• Coordinates scheduling, maintenance, and inspection of all athletic department vehicles, trailers, and registered boats
• Manages transportation scheduling for athletic teams, including the van/bus fleet and driver assignments
• Tracks vehicle and equipment inventory
• Supports the planning and execution of athletic and non-athletic events across all athletics facilities
• Monitors facility upkeep and supply needs, and assists with facilities scheduling and related logistics

Education and Experience

Bachelor’s Degree or Equivalent Required.

Skills and Knowledge

• Ability to operate vehicles and transport people.
• General understanding of vehicle maintenance.
• Proficient at clerical scheduling and coordination.
• Ability to physically set up events, including tables, chairs, tents, scoreboards, etc.

Responsibilities

Transportation Staffing and Scheduling Coordination – Coordinate the vehicle use schedule and staffing related to transportation to ensure athletic teams travel safely and on schedule. Coordinate transportation of athletic teams using the athletic fleet, including buses.

Vehicle Maintenance and Inventory Tracking – Coordinate the inspection and maintenance of all athletic department vehicles, trailers, and registered boats to keep the fleet safe and in service. Track vehicle and equipment inventory.

Facilities Coordination – Monitor the maintenance, organization, safety, and upkeep of facilities to ensure safe, functional spaces for staff and student-athletes. Work with staff to provide the services needed for each group’s area of operation.

Game Administration & Event Support – Support internal and external events, including staffing, service requests, and setup, to ensure events run smoothly.

Facilities Scheduling Support – Coordinate facilities scheduling for varsity team games and practices, camps, clinics, recreation services, and external/rental users to prevent conflicts across shared spaces.

Other duties as assigned.

Physical Requirements

NA

Tools/Equipment

NA

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About The Syracuse Area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.