Facilities and Safety Administrator

Lawley Services Inc; Buffalo (NY); Hybrid; USD 51,000 - 86,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision benefits

3 weeks PTO

401K starting Day 1

Educational support

Hybrid schedules

Volunteer time off

Work-life balance

Job summary

Lawley Services Inc in Buffalo, NY is seeking a Facilities and Safety Administrator to oversee 17 office locations across multiple states, ensuring a safe, compliant, and efficient environment.

You will coordinate maintenance with vendors, manage leases, safety programs, emergency planning, and parking across locations, while collaborating with HR and continuity teams. Hybrid work schedule offered with a strong benefits package.

Qualifications

• Minimum 3 years of experience in facilities coordination/administration.
• Associate degree (A.A. or A.S.) preferred, or equivalent experience.
• Ability to travel up to 20% to support offices across footprint.
• Knowledge of Microsoft Office products and Windows-based software.
• Demonstrated problem solving abilities and a proactive mindset.
• Incredible attention to detail and strong organizational skills.
• Positive attitude in a fast-paced environment.
• Desire to make associates and coworkers feel valued.
• Capability to work quickly and efficiently.

Responsibilities

• Oversee facilities, safety and space planning across 17 locations.
• Coordinate maintenance, repairs with vendors and ensure safety compliance.
• Manage landlord/tenant leases and negotiate terms with stakeholders.
• Maintain OSHA postings, notices, and emergency information.
• Coordinate safety procedures, drills, and investigations as needed.
• Administer parking programs and access controls across locations.
• Collaborate with HR and continuity teams to ensure a safe workplace.

Skills

Facilities coordination

Administration

Travel up to 20%

Microsoft Office

Problem solving

Attention to detail

Organizational skills

Positive attitude

Team collaboration

Education

Associate degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities and Safety Administrator

1 Attachments

2 days ago Requisition ID: 1862

Salary Range: $51,498.15 To $85,830.25 Annually

These are the fundamental components of the job:

• Oversee and optimize facilities, safety and space planning across 17 office locations in multiple states, ensuring a safe, compliant, and efficient environment that supports business operations and enhances the employee experience.
• Awareness and management of all building-related facility matters such as maintenance schedules, coordinating repairs with vendors, overseeing equipment upkeep, ensuring facility compliance and safety, and responding to work orders in a timely manner
• Build and maintain relationships with landlords, property managers, and service providers to facilitate building operations, successfully resolve facility concerns, and support ongoing maintenance and improvement initiatives
• Maintain workplace safety compliance requirements, including required OSHA postings, reporting, safety notices, and emergency information across all company locations
• Coordinate workplace safety procedures, including fire drills, emergency preparedness planning, and safety investigations as required
• Oversee the administration, negotiation, and compliance of all landlord/tenant leases and lease agreements, partnering with legal counsel, landlords, and internal stakeholders to ensure favorable terms, regulatory compliance, and the effective operation of office facilities
• Administer parking programs across office locations, including space allocation and parking needs, records management, and communications with employees
• Coordinate visitor and vendor access to company facilities, including building access, check-in procedures, and adherence to organizational security requirements
• Maintenance and purchasing (where applicable) of inventory such as furniture and fixtures
• Collaborate with SR. HR leader and Business Continuity team to prioritize a safe and functional work environment for associates

Other functions of the job:

• Expand and grow in your role when supporting miscellaneous duties as requested

Skills / traits that we value for this role:

• Minimum of 3 years of experience in facilities coordination/administration
• Associate degree (A.A. or A.S.) preferred, or equivalent experience demonstrating the knowledge and skills necessary to perform the role.
• Ability to travel up to 20% in support of offices across the growing footprint
• Knowledge of Microsoft Office products, and experience navigating windows-based software
• Demonstrated problem solving abilities and a proactive mindset
• Incredible attention to detail and organizational skills
• Positive attitude, even in a fast-paced environment
• A passion to make associates and coworkers feel important and valued
• Capability to work quickly and efficiently

A bit about Lawley!

• We are not a call center environment
• We achieve success by building genuine relationships together, with our teams and clients
• We are a family-owned insurance broker (70+ years!)
• We are deeply committed to the communities we serve and love to get involved
• We work hard and play hard!!!

Why Lawley?

• Competitive salary and referral bonuses!
• Expansive Benefits (Medical, Dental, Vision—and SO many more)
• 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule - available 1 st day!
• Company 401K contribution received starting Day 1 (for participants 21+ years old)
• Educational support, career development, and growth opportunities
• Job Security (we’ve never had a lay-off, even during the pandemic)
• Flexibility, including hybrid schedules! Business hours 8am-4:30pm
• Comfortable, family-oriented culture, with an emphasis on work life balance
• Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
• Fulfilling opportunities that align with your career path and our business needs

The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $51,498.15 to $85,830.25.