Facilities and Procurement Manager

City of Lincoln; South Bend (IN); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Career development

Community involvement

Job summary

Peoplelink Group is seeking a Facilities and Procurement Manager to orchestrate end-to-end management of our facility portfolio and indirect spend across locations. You will lead day-to-day facilities operations, openings, relocations, and vendor negotiations, collaborating with Finance, HR, IT, and external partners to support continuity, cost discipline, and scalable growth.

Responsibilities include oversight of building systems, preventive maintenance, space planning, and budget management.

Qualifications

• At least 3 years of experience in facilities management, procurement, operations, or related fields.
• Experience managing vendors, contracts, and negotiations.
• Working knowledge of building systems, safety regulations, and indirect purchasing.
• Highly organized and proficient with creating/managing reports in Excel and various systems/portals.
• Ability to travel to Peoplelink locations as needed.

Responsibilities

• Oversee operational oversight of all facilities, ensuring locations are safe, functional, and compliant.
• Manage full facility lifecycle: openings, relocations, closures, and office moves.
• Serve as the primary contact for landlords, property managers, and facility service providers.
• Partner with leadership on facility planning and footprint decisions.
• Maintain records for service contracts, inspections, warranties, and compliance.

Skills

Facilities management

Procurement

Operations

Vendor management

Negotiations

Excel reporting

Tools

MS Excel

Job description

• Job Category Administration
• Employee Type Exempt

The Facilities and Procurement Manager is responsible for the end-to-end management of Peoplelink Group’s facility portfolio and indirect spend, ensuring safe, compliant, cost-effective, and operationally ready work environments across all locations.

This role owns day-to-day facilities operations, site openings, closures, and relocations, and serves as the primary lead for indirect procurement, including vendor RFPs, pricing negotiations, contract renewals, and spend optimization initiatives. The position partners closely with Finance, HR, IT, Operations, and external vendors to support business continuity, cost discipline, and scalable growth.

Key Responsibilities:

• Own the operational oversight of all Peoplelink Group facilities, ensuring locations are safe, functional, branded appropriately, and compliant with regulatory requirements.
• Manage the full facility lifecycle, including new site openings, relocations, closures, and office moves, coordinating internal teams and external partners to ensure smooth transitions.
• Serve as the primary point of contact for landlords, property managers, and facility service providers, addressing maintenance, access, signage, and space-related needs.
• Partner with leadership to support facility planning and footprint decisions, aligned with operational and growth strategies.
• Maintain accurate records for facilities, including service contracts, inspections, warranties, and compliance documentation.

Facilities Operations & Maintenance

• Oversee preventive maintenance, repairs, and inspections for building systems (HVAC, electrical, plumbing, fire/life safety, access control).
• Coordinate vendor service schedules to minimize disruption and ensure timely resolution of facility issues.
• Support space planning, office layouts, and workspace setup in collaboration with business units.
• Identify opportunities for efficiency improvements and sustainability initiatives.

Indirect Procurement & Strategic Sourcing

• Lead enterprise-wide indirect procurement, including facilities-related and non-facilities operational spend.
• Manage RFP processes, vendor evaluations, pricing negotiations, and contract execution.
• Oversee vendor relationships across facilities, janitorial, security, maintenance, equipment, and other operational services.
• Collaborate with internal departments to manage service renewals, scope adjustments, and supplier performance.
• Monitor vendor performance against service-level agreements and contract terms; address performance gaps as needed.
• Identify opportunities for vendor consolidation, pricing improvements, and process efficiencies.
• Develop and manage facilities and procurement budgets, including operating expenses, capital projects, and indirect spend categories.
• Track spending, analyze variances, and partner with Finance to ensure alignment with budgetary goals.
• Support long-term cost reduction initiatives through strategic sourcing and disciplined vendor management.
• Forecast procurement needs and capital requirements tied to facility plans and operational demand.

Qualifications:

Required

• At least 3 years of experience in facilities management, procurement, operations, or related fields.
• Experience managing vendors, contracts, and negotiations.
• Working knowledge of building systems, safety regulations, and indirect purchasing.
• Highly organized and proficient with creating/managing reports in Excel and various systems/portals
• Ability to travel to Peoplelink locations as needed.

Preferred

• Experience supporting multi-site or geographically distributed organizations.
• Budget management and capital project experience.
• Familiarity with RFP processes and procurement systems.
• Certified Facility Manager (CFM) or similar credential.

Core Competencies

• Operational Ownership: Takes accountability for facilities, vendors, costs, and outcomes.
• Financial Stewardship: Demonstrates disciplined cost management and value-based decision making.
• Collaboration: Works effectively across departments and with external partners.
• Problem Solving: Anticipates issues and delivers practical, scalable solutions.
• Service Orientation: Supports internal teams with responsiveness and professionalism.
• Alignment with Peoplelink Values: Integrity, continuous improvement, and operational excellence.

The Benefits:

We take care of our team and provide great benefits:

• Responsible Time Off (Unlimited PTO program)
• Career Journey planning and employee recognition
• Culture is important to us and there are numerous options to get involved and collaborate, including giving back to our local communities, staying fit, joining our cultural networks, and having fun and celebrating together!

The Company:

Peoplelink has been a cutting-edge leader in the staffing industry, placing more than 14,000 employees on job assignments each and every day. Your contributions, both big and small will be valued, recognized, and rewarded at every step along our exciting journey. Our team is passionate about growth, innovation, and collaboration. We are constantly striving to improve and better ourselves so that we can better support our customers.

Peoplelink Group is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.