Facilities and Operations Coordinator - 141657

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Benefits offered by this job

Hires flexibility

Job summary

UC San Diego seeks a high-level administrator to support the Raza Resource Centro (RRC) with daily operations, facilities, logistics, and purchasing. The role includes managing Oracle and Concur transactions and upholding campus financial protocols.

The incumbent will liaise with Facilities Management, IT, and other offices to ensure infrastructure needs are met, coordinate cultural programs such as Celebrando Exitos, support student services, and help develop internship training around front

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience planning events and complex logistics.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level administrative and programmatic support to the RRC.
• Manage day-to-day operations, facilities, logistics, and purchasing.
• Serve as liaison with Facilities Management, IT, Oracle, and campus offices.
• Oversee staff travel and promotional materials; handle confidential projects.
• Coordinate internship training around front desk coverage and online student support.

Skills

Event planning

Event logistics

Project management

Calendar management

Data analysis

Public relations

Interpersonal skills

Time management

Independent work

Education

Bachelor's degree

Tools

Oracle

Concur

Databases

Job description

UCSD Layoff from Career Appointment: Apply by 10/6/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Reporting to the Director, incumbent provides high level administrative and programmatic support to the Raza Resource Centro (RRC) and will receive day-to-day work direction from the Associate Directors. This includes managing the day-to-day operations, infrastructure, facilities management, logistics, purchasing of supplies, goods and materials for the RRC. Incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of the RRC, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (Oracle and Concur) for the RRC.

Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office, and VC-OT Office to ensure the infrastructure needs of the RRC are met. Incumbent also oversees and coordinates maximum coverage and support of RRC programs and facilities. Incumbent supports and coordinates RRC cultural initiatives and signature programs with Associate Directors, including but not limited to Celebrando Exitos and campus-wide Cultural Programs. Incumbent assists higher level specialists with counseling, advising, and online student support activities. Incumbent collaborates to develop the internship training around front desk coverage protocol, RRC operations, and usage of the space. Provide high-level programmatic online support to the RRC and the UC San Diego student community.

Incumbent manages staff travel, generates promotional materials (website, social media, correspondence), and as needed is assigned projects of a highly confidential and sensitive nature, including but not limited to small scale student programs.

~ A cover letter is required for a complete application. ~ Work location will be fulltime onsite on Campus.

QUALIFICATIONS

• Graduation from a 4-year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Proven skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
• Demonstrated ability to work independently, and as a part of a collaborative team, to organize and to establish job priorities to meet deadlines and constantly changing priorities.
• Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing, and database applications.
• Experience with project management and demonstrated experience working on projects from conceptualization to completion.
• Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
• Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.
• Experience with complex and confidential calendaring, public relations, development, special projects, and community relations in a fast-paced environment.
• General experience and knowledge of program evaluation and statistical analysis to draft evaluation reports.
• Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.

SPECIAL CONDITIONS

• Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
• Must be able to push, pull, lift > 50lbs in order to move tables, chairs, and other event equipment as needed.
• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Work location will be fulltime onsite on Campus.
• A cover letter is required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).