Facilities and IT Coordinator

DarkStar Intelligence LLC.; Annapolis (MD); Sur place; USD 70 000 - 100 000; Plein temps

Résumé du poste

DarkStar Intelligence LLC in Annapolis, MD, is seeking a Facilities Manager to coordinate training facilities, instructor assignments, schedules, equipment, travel, access, and logistics for CONUS, OCONUS, and virtual courses. You will work closely with the Program Manager and Curriculum Developer to ensure facility readiness, accessibility, and uninterrupted course delivery across concurrent orders.

This role demands strong organizational and communication skills; security clearance is not

Qualifications

• Experience coordinating training facilities and multi-location operations.
• Ability to manage calendars, logistics records, and readiness checklists.
• Knowledge of accessibility requirements and AV systems.
• U.S. citizenship and ability to satisfy security processing.

Responsabilités

• Identify and evaluate contractor-furnished and government locations.
• Coordinate facility sourcing for CONUS and OCONUS training.
• Lead Course Readiness Reviews with Curriculum Developer.
• Maintain Consolidated Training Calendar and Availability Matrix.
• Coordinate instructor assignments, classroom reservations, travel, and equipment.
• Monitor schedule adherence and provide status updates to the PM.

Connaissances

Organizational skills

Communication

Risk management

Problem-solving

Attention to detail

Formation

Associate's or Bachelor's degree in IT / information systems

Description du poste

DarkStar Intelligence is hiring a Facilities Manager who will be responsible for daily operational coordination of training facilities, instructor assignments, schedules, equipment, travel, access, and logistics. The Facilities Manager maintains readiness and visibility across concurrent CONUS, OCONUS, Government-furnished, contractor-furnished, and virtual course deliveries, working closely with the Program Manager and Curriculum Developer.

Note: This position is contingent upon contract award

Responsibilities

Facility planning and sourcing

• Identify and evaluate contractor-furnished training locations within required geographic areas.
• Coordinate facility sourcing for CONUS and OCONUS training requirements.
• Distinguish contractor-furnished facilities from Government-provided locations in program records.
• Evaluate classroom capacity, accessibility, workstations, connectivity, laboratory needs, technical infrastructure, and scheduling availability.
• Identify alternate locations or authorized logistical arrangements when primary facilities are unavailable or unsuitable.

Facility and course readiness

• Lead standardized Course Readiness Reviews with the Curriculum developer.
• Verify classroom or virtual-session availability, student capacity, seating, instructor and student workstations, network connectivity, audiovisual equipment, electrical capacity, access, and logistical arrangements.
• Document results in readiness checklists, assign deficiencies for corrective action, and elevate critical issues to the PM.
• Confirm facilities meet applicable accessibility requirements and can accommodate students with disabilities.
• Track and account for Government-furnished and contractor-acquired property as required.

Scheduling and resource coordination

• Maintain the Consolidated Training Calendar and Instructor Qualification and Availability Matrix.
• Track course dates, locations, classroom configurations, capacities, instructors, equipment, travel, access, and logistical milestones.
• Coordinate instructor assignments, classroom reservations, facility availability, equipment, and travel across active and anticipated delivery orders.
• Assess each delivery order’s location, class size, dates, equipment, and technical-configuration requirements.
• Identify overlapping commitments, capacity gaps, scheduling conflicts, and alternate coverage.

Instructor staffing and mobilization

• Maintain instructor scheduling and availability records, including geographic preferences, assignment status, and overlapping commitments.
• Obtain written confirmation of instructors’ availability for course dates, locations, formats, and preparation periods.
• Verify assignment acceptance and completion of applicable administrative, security, access, and logistical requirements.
• Identify primary and potential alternate instructors for scheduled events.
• Initiate replacement sourcing when an instructor becomes unavailable.
• Monitor availability trends, repeat assignments, declined opportunities, and anticipated constraints.

Course execution and administration

• Serve as the daily operational lead for simultaneous instructional requirements.
• Maintain daily visibility of active courses, assigned instructors, locations, dates, logistical concerns, and schedule conflicts.
• Coordinate attendance reporting and other required student-administration activities.
• Monitor schedule adherence, instructor coverage, technical readiness, and outstanding deliverables.
• Provide timely operational status information to the PM.
• Develop recovery options for facility, equipment, travel, access, or scheduling disruptions.

Requirements

• Experience coordinating training facilities, workforce schedules, or multi-location program operations.
• Demonstrated ability to manage simultaneous CONUS, OCONUS, and virtual events.
• Knowledge of classroom technology, audiovisual systems, network connectivity, workstations, laboratory environments, and accessibility requirements.
• Experience maintaining calendars, staffing matrices, readiness checklists, logistics records, and corrective-action items.
• Strong organizational, communication, risk-management, and problem-solving skills.
• Ability to coordinate travel, facility access, equipment, and geographically dispersed personnel.
• U.S. citizenship and ability to satisfy applicable security‑processing and access requirements.
• Associate's or Bachelor's degree in IT, information systems, or a related field, or equivalent experience
• No security clearance required
• Strong attention to detail, organization, and communication skills

Who We Are

DarkStar Intelligence delivers mission-critical support to national security operations across intelligence, cybersecurity, technology, and operational support domains. We partner with government customers to strengthen decision advantage, enhance operational readiness, and advance mission success in complex and evolving threat environments.

Why Work at DarkStar?

At DarkStar Intelligence, you’ll contribute directly to high-impact national security missions while growing your professional capabilities in a collaborative, performance-driven environment. We offer competitive compensation, comprehensive benefits, and opportunities for continuous development within a mission-focused team culture.

ADA Accommodations Statement

DarkStar Intelligence is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

Equal Employment Opportunity Statement

DarkStar Intelligence is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.

DarkStar Intelligence participates in the federal E-Verify program to confirm employment eligibility of all newly hired employees in accordance with applicable law.

Benefits Overview

DarkStar Intelligence offers a comprehensive benefits package, which may include:

• Medical, dental, and vision coverage
• Paid time off (PTO) and holidays
• 401(k) retirement plan options
• Professional development and training opportunities