Facilities and Inventory Specialist (Staff Services Officer II)

Centralized Accounting and Payroll/Personnel System; Austin (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

The Texas Education Agency is seeking a Facilities and Inventory Specialist to provide logistics and technical support for various agency functions. This role involves managing property and asset logistics, ensuring efficient operations, and requires a strong focus on service and collaboration. Ideal candidates will be committed to improving educational outcomes for students in Texas.

Qualifications

• Must possess and maintain a valid class 'C' Texas driver's license.
• Experience in logistical operations support preferred.
• Ability to lift supplies and perform manual labor.

Responsibilities

• Coordinate various agency support functions including mail processing.
• Assist with equipment and staff relocations across the agency.
• Provide logistical support for asset management and inventory activities.

Skills

Logistical operations support

Customer service

Data analysis

Microsoft Office 365

Education

Graduation from an accredited four-year college or university

Tools

Smartsheet

CAPPS

TxFS

Job description

Job Description - Facilities and Inventory Specialist (Staff Services Officer II) (00050604)

Job Description

Facilities and Inventory Specialist (Staff Services Officer II) ( 00050604 )

Organization

: TEXAS EDUCATION AGENCY

Primary Location

Primary Location

: Texas-Austin

Work Locations

: Texas Education Agency 1701 NORTH CONGRESS AVENUE Austin 78701

Job

Job

: Management

Employee Status

Employee Status

: Regular

Schedule

Travel

Travel

: Yes, 5 % of the Time

State Job Code : 1551

Salary Admin Plan : B

Grade : 18

Salary (Pay Basis)

Salary (Pay Basis)

: 3,793.41 - 4,857.33 ( Monthly )

Number of Openings

Number of Openings

: 1

Overtime Status

Overtime Status

: Exempt

Job Posting

Closing Date

Closing Date : Ongoing

Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

Core Values:
· We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students.
· We are People-Centered: We strive to attract, develop, and retain the most committed talent, representing the diversity of Texas, each contributing to our common vision for students.
· We are Learners: We seek evidence, reflect on success and failure, and try new approaches in the pursuit of excellence for our students.
· We are Servant Leaders: Above all else, we are public servants working to improve opportunities for students and provide support to those who serve them.

New hires, re-hires, and internal hires will typically receive a starting salary between the posted minimum and the average pay of employees in their same classification. Offers will be commensurate with the candidate’s experience and qualifications and will thoughtfully consider internal pay equity for agency staff who perform similar duties and have similar qualifications. The top half of the posted salary range is generally reserved for candidates who exceed the requirements and qualifications for the role. The maximum salary range is reserved for candidates that far exceed the required and preferred qualifications for the role.

Position Overview

The Texas Education Agency (TEA) oversees the primary and secondary education of more than five million students in Texas public schools by providing leadership, guidance, and support to school systems. Well-equipped agency employees are critical to ensuring local school districts, superintendents, and teachers are supported to ensure the Agency’s Strategic Plan achieves our vision to prepare the public-school students in Texas for success in college, career, or the military.

The Facility and Inventory Specialist provides moderately complex logistical operations support and technical assistance. The work involves coordinating and performing various agency support functions, including mail processing, property, asset, and staff relocation, receiving, inventory and storage support, and coordination of building maintenance. This role also includes disseminating information, maintaining files and inventory systems, developing operational reports, and providing general support work. The specialist performs additional duties as assigned and may train others. This role works under general supervision, with limited latitude for initiative and independent judgment.

This role reports to the Facility and Move Manager in the Agency Services unit within the Division of Agency Operations and requires in-office presence from 8 a.m. to 5 p.m., five days a week. Occasional work beyond the standard 8-to-5 schedule may be required, including availability on weekends and holidays.

Please note that a resume is a required attachment for applying to this position. Incomplete applications will not be considered. Applicants who are strongly being considered for employment must submit to a national criminal history background check.

Essential Functions
Job duties are not limited to the essential functions mentioned below. You may perform other functions as assigned.

1. Mail & Finance Supports: Retrieve, receive, and distribute US Postal Service mail, FedEx, and other deliveries daily; ensure special mail, including bank and treasury items, is retrieved, properly secured, and delivered to designated staff and/or the Treasury; prepare monthly chargebacks for USPS and FedEx; assist with chargebacks for internal supply orders.

2. Facility and Move Management: Assist with equipment and staff relocations and works collaboratively with other members of the Agency Services team to provide move assistance throughout the agency; shared responsibilities include setting up conference rooms for the State Board of Education, State Board of Educator Certification, and other internal agencywide meetings; assist in the transfer or disposal of agency-owned assets; coordinate record retrieval of files, transport, and refile agency archive records; assist with coordinating pickup and destruction of confidential records.

3. Supply, Receiving, Inventory & Asset Management: Provide backup logistical support for supply, receiving, inventory and asset management activities; serve as back-up receiver for all agency-owned assets and supplies; verify and receive deliveries, supplies, and assets within the inventory system to verify receipt; when necessary, coordinate and reconcile monthly chargebacks for all supply "sales" to agency departments alongside accounting staff; coordinate store and internal supply operations delivery, including stocking and issuing materials, equipment, or other agency-owned inventory; coordinate supply room annual inventory procedures; may collaborate and advise on internal processes for and assist with recommending and implementing agency-wide process changes around agency asset management and supply purchases.

4. Interagency Coordination: Work collaboratively with others to resolve related issues and concerns; serve as back-up liaison for facility maintenance and minor construction requests with other entities (Texas Facilities Commission, Department of Information Resources, Department of Public Safety, Texas Correctional Industries, etc.).

Qualifications

Minimum Qualifications
• Education: Graduation from an accredited four-year college or university
• Required Licenses: Must possess and maintain a valid class “C” Texas driver’s license.
• Substitutions: Each year of related experience may substitute for education on a year-for-year basis.

Other Qualifications
• Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military
• A strong desire to self-reflect, give and receive feedback, and continuously improve
• Ability to perform manual labor, including lifting supplies and materials and lifting boxes, furniture, modular furniture components, and other office equipment
• Experience in logistical operations support activities, move management, and related duties is preferred
• Experience with Smartsheet, the Asset Management, Inventory and/or Purchasing modules in the Centralize Accounting and Payroll/Personnel System (CAPPS), and TxFS, strongly preferred
• Ability to compile and analyze data and prepare accurate reports
• Skilled in adapting to and executing unexpected tasks; able to take direction, manage multiple projects at once, and meet deadlines
• A strong customer-service mindset focused on engaging internal and external stakeholders, actively listening, and collaborating in a results-oriented team environment to solve problems
• Success in leveraging different strategies and interpersonal skills to move work forward, demonstrating flexibility and adaptability while ensuring compliance with applicable rules and best practices to meet deadlines
• Proficiency with Microsoft Office 365 suite of applications

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, sex, disability, age or veteran status, unless an applicant is entitled to the military employment preference.

To review the Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces to each job classification series in the State’s Position Classification Plan (provided by the State Auditor's Office), please access the Military Crosswalk (occupational specialty code) Guide and click on the military “occupational category” that corresponds with the state classification in this job posting title.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted. Please add "[e-mail]" and "@tea.texas.gov" to your safe senders list to ensure you receive email notifications from our talent acquisition team and/or hiring division regarding your candidacy.