Facilities and Events Manager

Chapman University

Orange (CA)

On-site

USD 72,000 - 78,000

Full time

4 days ago

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Job summary

Chapman University is seeking a Facilities and Events Manager to lead event planning, facility operations, and staff supervision for CoPA and Musco Center. You’ll integrate the performance calendar with university offices and ensure readiness, safety, and asset management across COPA facilities.

This on-campus role requires strong budgeting, scheduling, and coordination with venue staff, production teams, and stakeholders.

Qualifications

Bachelor’s degree in Theater Production, Technical Theater, Stage Management, or related field.
3+ years of experience in managing operational logistics of theater productions.
Experience managing staff and building strong working relationships with diverse individuals.
Demonstrated skills in resource management and time management; willing to work nights and weekends.
Solid understanding of budgets and accounting to help track expenditures.
Strong analytical and organizational skills; problem-solving and decision-making.
Strong communication and interpersonal skills to interact with diverse constituents.
Ability to interface professionally with various levels of co-workers, vendors, and donors.
Ability to troubleshoot technical and staffing issues relating to events and performances.
Attention to detail with the ability to maintain meticulous records.
Proficiency in the use of Microsoft Office Suite applications.
Strong technical skills to learn departmental and enterprise tools.
Ability to work independently and follow through with minimal direction.
Ability to set priorities and organize work to meet deadlines.

Responsibilities

Coordinate preparation and assessment of event readiness for all CoPA events.
Collaborate with Dean/PM to establish benchmarks for productions.
Advance events with venue staff; review technical riders and requirements.
Coordinate and track front-of-house tasks for events.
Administer post-production surveys to improve future productions.
Coordinate CoPA special events and festivals; manage liability waivers.
Attend and participate in all CoPA production meetings.
Develop production calendars and distribute resources for rehearsals and performances.
Create templates and maintain production communication platforms.
Supervise Patron Services Coordinator and Conservatory Operations Coordinator.
Oversee front-of-house seating layouts and venue operations.
Manage asset tracking, inventory policies, and safety plans.
Develop Emergency Action Plans for COPA facilities and SOPs for facilities/events.
Coordinate with IS&T on technical needs for classrooms and venues.
Perform other duties as assigned.

Skills

Event management

Staff supervision

Budgeting

Facilities management

Communication

Time management

Problem solving

Independent work

Education

Bachelor’s degree in Theater Production/Technical Theater/Stage Management

Related field experience

MA/MFA (desired)

Tools

Microsoft Office Suite

CAD software

Job description

Posting Details

Position Information

Position Title

Facilities and Events Manager

Position Type

Regular

Job Number

SA94124

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$72,000 - $78,000

Pay Range Information

Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes intoaccount a variety of factors that are considered in makingcompensation decisions, including experience, skills, knowledge,abilities, education, licensure and certifications, and otherbusiness and organizational needs. Salary offers are determinedbased on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors. The anticipatedpay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Facilities and Events Manager reports to the Dean of theCollege of Performing Arts (CoPA) and Musco Center for the Arts andplays a vital role in scheduling events, assessing event readiness,and integrating the performance calendar with other Universityoffices to promote and increase visibility for the college. Thisrole manages two positions: the Patron Services Coordinator and theConservatory Operations Coordinator. An essential part of this roleis managing the CoPA facilities, which includes, but is not limitedto, building keycard matrix, overseeing various asset and inventoryprotocols, maintaining Emergency Actions Plans, and ensuring thatfacilities are reviewed for cleanliness and maintenance. Performsother duties as assigned.

Chapman University’s mission is centered on serving our studentsand strengthening our campus community. Chapman believes there issignificant value in an in-person workforce. Being present fosterscollaboration, strengthens relationships across departments,enables us to better serve our co-workers and contributes to thestudent experience. It is an important part of the culture thatmakes Chapman a special place to work and learn.

Responsibilities

Coordinate preparation and assessment of event readiness for allCoPA on- and off-campus events

Collaborate with the Dean and Production Manager (PM) toestablish clear benchmarks and parameters to fulfill the artisticvisions for each production.
In consultation with the Dean and Events and Operations, manageco-sponsored partnerships and events, including data collection onimpact.
In consultation with PM, advance all events with venue staff,including reviewing all technical riders, artistic requests, andrequirements to ensure expectations are met.
Coordinate and track all front-of-house tasks for events.
Administer written assessment methods (e.g., post-productionsurveys) to improve future productions.
Coordinate CoPA special events and/or festivals
Coordinate required liability waivers and releases.
Attend and participate in all CoPA production meetings.

Supervise the creation and maintenance of performance andacademic calendars for CoPA

In consultation with PM, develop and distribute productioncalendars, schedules, and resources for rehearsal andperformances.
Develop templates and act as a contact for productioncommunication platforms. Facilitate ongoing communication withEvent Operations, CoPA Production Management, and Musco Centerteams.

Manage Staff, including the Patron Services Coordinator and theConservatory Operations Coordinator

Coordinate with Patron Services operations in CoPA and otheruniversity spaces to plan Front- -of-House operations and overseethe creation of seating layouts for performances.
Supervise Conservatory Operations Coordinator.

Manage facilities, assets, and implement safety and inventorypolicies

Oversee keycard user groups and protocols within CoPA(Persona).
Manage the CoPA audition scheduler.
Oversee with the Associate Director of Operations the assetmanagement controls, capital expenditure requests, and assettracking spreadsheets and tagging process.
Review and ensure all CoPA facilities are clean and wellmaintained, connect with various departments to completeworkorders.
Coordinate with PM to develop, implement, and manage a systemfor materials checkout (props, instruments, costumes, etc)
Develop and maintain Emergency Action Plans for all COPAfacilities.
Work with CoPA leadership teams to create and develop SOPsrelated to facilities and events.
Collaborate with IS&T regarding technical needs forclassroom and performance locations (cameras, data storage systems,infrastructure improvements, etc.).
Perform other duties as assigned.

Required Qualifications

Bachelor’s degree in Theater Production, Technical Theater,Stage Management, or other closely related field, or equivalentcombination of education and experience.
3+ Years of experience in managing operational logistics oftheater productions from conception to completion.
Experience managing staff, including fostering an effectiveteam and building strong working relationships with diverseindividuals and coaching employee performance issues.
Demonstrated skills in resource management and time management,must be willing to work nights and weekends.
Solid understanding of budgets and accounting to help trackexpenditures.
Strong analytical and organizational skills, focusing onproblem-solving and decision-making.
Strong communication and interpersonal skills to interact withdiverse constituents and communicate clearly technical terms andprocesses to non-technical users.
Ability to interface professionally and respectfully withvarious levels of co-workers, external clients, and vendors, aswell as donors and patrons.
Ability to troubleshoot technical and staffing issues relatingto events and performances. Understanding of legal contracts andagreements.
Attention to detail with the ability to maintain meticulousrecords.
Proficiency in the use of Microsoft Office Suiteapplications.
Strong technical skills to learn and use departmental andenterprise tools and systems.
Ability to work independently and follow through on assignmentswith minimal direction/instruction.
Ability to set priorities and organize work to meet multiplecompeting deadlines.

Desired Qualifications

Proficiency with industry-standard CAD programs.
MA/ MFA in a related field.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives throughin-person engagement. This position is fully on campus, andemployees work alongside colleagues, faculty, students, and staffeach day to support our vibrant university community.

Chapman University is an equal opportunity employer that providesequal employment opportunities to all individuals, regardless oftheir protected characteristics. All qualified applicants andemployees are encouraged to apply and will receive considerationfor employment without regard to race, color, religion, age, sex,sexual orientation, gender identity, gender expression, nationalorigin, ancestry, citizenship status, physical disability, mentaldisability, medical condition, military and veteran status, maritalstatus, pregnancy, genetic information or any other characteristicprotected by state or federal law.

Applicants for Staff and Administrator positions must be currentlyauthorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completionand outcomes of a criminal background screening and returning tothe Office of Human Resources a signed original acceptance of theChapman University Agreement to Arbitrate.

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