Facilities and Contracts Lead: Campus Vendor Management

Maven Ventures; Memphis (TN); On-site; USD 75,000 - 105,000; Full time

Job summary

SpaceXAI in Memphis operates one of the world’s largest AI training campuses. The Facilities Specialist serves as the backbone of vendor, contract, and project coordination, overseeing purchasing, bidding, work orders, and spend reporting to keep buildings and grounds running.

You will handle multiple contracts for elevators, waste, landscaping, janitorial, pest control, and repair services, obtain bids, perform job walk-downs, ensure approved vendors, assist with NDA s and safety training, and

Qualifications

• High school diploma or equivalency certificate.
• 5+ years of facility vendor and contract management experience.

Responsibilities

• Assist the Facilities Manager(s) and Supervisors in all aspects of project implementation as needed.
• Create and take part in meetings and presentations with site and executive leadership.
• Provide campus‑wide reporting on departmental spend, ticketing, and other metrics as requested.
• Maintain contracts for facilities services such as elevators, waste, recycling, pest control, landscaping, janitorial, and other repair services.
• Obtain multiple bids from competing contractors.
• Perform job walk‑downs with vendors, engineers, supervisors, and managers.
• Work with the purchasing department to ensure vendors are approved, vetted, and insured.
• Assist with badging, NDA requirements, and safety training for vendors and contractors.
• Create RFPs/RFPOs and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost overruns.

Skills

Vendor management

Contract administration

Bid management

ERP/CMMS

Education

High school diploma

Job description

SpaceXAI in Memphis operates one of the world’s largest AI training campuses. The Facilities Specialist serves as the backbone of vendor, contract, and project coordination, overseeing purchasing, bidding, work orders, and spend reporting to keep buildings and grounds running.

You will handle multiple contracts for elevators, waste, landscaping, janitorial, pest control, and repair services, obtain bids, perform job walk-downs, ensure approved vendors, assist with NDA s and safety training, and