Facilities Specialist - Memphis

Spacex; Memphis (TN); Hybrid; USD 55,000 - 75,000; Full time

Job summary

SpaceXSI is seeking a Facilities Specialist on the Memphis campus to own vendor and contract management, coordinating projects, and ensuring facilities services run smoothly across janitorial, landscaping, and repair operations.

You will support managers and supervisors, create bids and RFPs, manage spend reporting, and collaborate with purchasing and vendors to maintain contracts and safety compliance, with flexibility for extended hours and field work.

Qualifications

• High school diploma or equivalency certificate.
• 5+ years of facility vendor and contract management experience.

Responsibilities

• Assist the Facilities Manager(s) and Supervisors in all aspects of project implementation as needed.
• Create and take part in meetings and presentations with site and executive leadership.
• Provide campus-wide reporting on departmental spend, ticketing, and other metrics as requested.
• Maintain contracts for facilities services such as elevators, waste, recycling, pest control, landscaping, janitorial, and other repair services.
• Obtain multiple bids from competing contractors.
• Perform job walk-downs with vendors, engineers, supervisors, and managers.
• Work with the purchasing department to ensure vendors are approved, vetted, and insured.
• Assist with badging, NDA requirements, and safety training for vendors and contractors.
• Create RFPs/RFPOs and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost overruns.

Skills

Facility vendor management

Campus facilities experience

ERP/CMMS proficiency

Education

High school diploma or equivalency certificate

Tools

ERP/CMMS

Job description

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.

SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.

SpaceXSI is building and operating one of the world’s largest AI training campuses in Memphis, including Colossus and site facilities that support it.The Facilities Specialist is the vendor, contract, and project-coordination backbone of the facilities maintenance organization.

You will support managers and supervisors by having large ownership over purchasing, bidding, contractor walk-downs, work-order and spend reporting, and the contracts that keep buildings and grounds running-janitorial, landscaping, waste, pest control, elevators, and repair services and more.

RESPONSIBILITIES:

• Assist the Facilities Manager(s) and Supervisors in all aspects of project implementation as needed.
• Create and take part in meetings and presentations with site and executive leadership.
• Provide campus-wide reporting on departmental spend, ticketing, and other metrics as requested.
• Maintain contracts for facilities services such as elevators, waste, recycling, pest control, landscaping, janitorial, and other repair services.
• Obtain multiple bids from competing contractors.
• Perform job walk-downs with vendors, engineers, supervisors, and managers.
• Work with the purchasing department to ensure vendors are approved, vetted, and insured.
• Assist with badging, NDA requirements, and safety training for vendors and contractors.
• Create RFPs/RFPOs and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost overruns.

BASIC QUALIFICATIONS:

• High school diploma or equivalency certificate.
• 5+ years of facility vendor and contract management experience.

PREFERRED SKILLS AND EXPERIENCE:

• Experience with facilities on a large campus, industrial site, or similar environment.
• Familiarity with space planning procedures and operations.
• Knowledge of computer applications and the ability to easily navigate through different computer software programs.
• Ability to create and update RFPs/RFPOs and facilities work orders in an ERP or CMMS.
• Ability to work effectively in a team environment.
• Ability to make independent judgments with limited information.
• Communication skills for relaying data (verbally and in writing) between other employees, vendors, and customers.
• Logical and strategic approach to solving problems.
• Ability to read and understand basic floor plans.
• Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.

ADDITIONAL REQUIREMENTS:

• Based at the Memphis, TN campus.
• Schedule varies based on site operational needs; extended hours and weekends could be required; flexibility required.
• Typically exposed to work in outdoor environments - heat, cold, rain.