Facilities Administrator II

xenergy; Rockville (MD); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

401K with employer match

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement/Professional Dev

Job summary

X Energy, LLC is seeking an Office Facilities Coordinator to provide operational, logistical, and administrative support for our Gaithersburg, MD site. You will manage access control, vendor relationships, furniture coordination, and space planning to keep facilities safe, functional, and productive.

The role requires a high school diploma and about three years of related experience, with standard office hours and in-office work five days a week in Maryland.

Qualifications

• High school diploma is required.
• Typically, three years of experience in a relevant role required.

Responsibilities

• Provide operational, logistical, and administrative support to ensure efficient office facilities.
• Maintain general site access and issue badges to employees, contractors, and guests.
• Track lost badges and maintain badge assignment records.
• Terminate access as directed by management, HR, and security.
• Plan office assignments and layouts with designers and vendors.
• Coordinate office furniture procurements, deliveries, and construction.
• Schedule and coordinate office moves and conference room reservations.
• Monitor and coordinate service schedules for grounds, building maintenance, and safety equipment.

Skills

Basic computer knowledge

Badge management

Vendor coordination

Facilities planning

Safety compliance

Education

High school diploma

Tools

Office Suite

Job description

Job Description

This role is responsible for providing operational, logistical, and administrative support to ensure the efficient functioning of the organization's office facilities. This role involves managing maintenance requests, coordinating office space usage and site access, overseeing vendor contracts, maintaining property and office provisions, and facilitating compliance with health and safety regulations. The role will work closely with various departments to ensure that office facilities are safe, functional, and conducive to productivity.

Job Profile Tasks/Responsibilities

• Basic Computer Knowledge and general familiarity with Office Suite.
• Maintain general site access. Issue badges to employees, contractors, and guests.
• Track lost badges.
• Maintain badge assignment records.
• Terminate access in conjunction with decisions from management, HR, and security.
• Manage Key Inventory.
• Plan office assignments for staff as well as office common area layouts. Configure office layouts with designers and vendors.
• Coordinate office furniture procurements, deliveries, and construction.
• Familiarity with basic tools. Installation/dismantle of furniture and other office equipment as needed.
• Schedule and coordinate office moves, reassignments, and reconfigurations.
• Coordinate common space procurements, deliveries, and maintenance. Common spaces can include but are not limited to break rooms, copy/printer rooms, restrooms, etc.
• Oversight can include maintenance and service contracts for janitorial service, trash and recycling service, fire extinguisher and other safety equipment checks, copier/printer service and repair, lactation room and restroom supplies, water, etc.
• Monitor inventory of Kitchen items and Office Supplies, and placing orders as needed.
• Receive package deliveries and mail to be distributed appropriately.
• Monitor and coordinate service schedules for grounds and building maintenance, including lawn and landscaping services, pest control services, etc.
• Create work tickets with vendors for any repairs or unscheduled service requests.
• Be physically capable of moving kitchen replenishment daily.
• Coordinate events as requested. Coordinate reservation of conference rooms and other facilities.
• Assist with coordinating equipment, seating, and other details; confirm conference reservations, if applicable.
• Review safety and security protocols with selected vendors and with internal teams.
• Travel between different site locations as required.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Support team members with the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, under guided supervision.
• Perform other duties as assigned by manager.

Job Profile Minimum Qualifications

• High school diploma is required.
• Typically, three years of experience in a relevant role required.

Location: 9801 Washingtonian Blvd, Gaithersburg, MD

Work Site Expectations: 5 days in office

Travel Expectations: 5% (as needed for project assignment)

Hours: Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.

Offers within the posted salary range are commensurate with the individual's qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is:
$21.00-$23.00/hr

Position Job Classification

Full time - Non-Exempt

Benefits

Benefits X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the co