Facilities Administrator

Tucson Police Department; Tucson, Northern (AZ, KY); Hybrid; USD 101,350,000 - 152,010,000; Full time

Job summary

The City of Tucson is seeking a Facilities Administrator to lead the Facilities and Communications Maintenance division, planning and budgeting for multiple buildings and the city’s communication systems. The role supervises staff, drives safety programs, and partners with executive leadership on long-term planning and capital budgets.

Responsibilities include performance management, cost control, preventative maintenance, and ensuring regulatory compliance while coordinating with vendors and

Qualifications

• Education Bachelor's degree
• Experience Five (5) years of relevant experience
• Equivalency Any combination of relevant education and experience may be substituted on a year-for-year basis.

Responsibilities

• Oversees the hiring, training, and management of the FCM division.
• Establishes performance expectations, goals, and metrics for division personnel.
• Reviews, approves, and oversees timecards, time off requests, and personnel actions.
• Develops preventative maintenance programs and response plans for facilities and building systems.
• Oversees the budget preparation, monitoring, and reconciliation processes.

Skills

Facilities administration

Budgeting

Leadership

Staff management

Strategic planning

Education

Bachelor's degree

Job description

INTERVIEW INFORMATION:

In person interviews will be held on September 25, 2026.

Position Specific Summary:

The Facilities Administrator position at the City of Tucson’s General Services Department oversees the Facilities and Communications Maintenance (FCM) division. This position plans, organizes, budgets, and ensures maintenance of various City of Tucson buildings, as well as the City’s communication systems and components including radio units and transmitter and receiver sites. Work is performed under the supervision of Director of General Services. This position exercises supervision over the Facilities and Communications Maintenance Division.

Duties and Responsibilities:

• Ensures efficient staffing levels and department needs are met by overseeing the hiring, training, and management of the FCM division.
• Establishes performance expectations, goals, and metrics for division personnel, conducting performance evaluations and providing feedback as necessary.
• Assists with issuing corrective and disciplinary actions as needed.
• Provides leadership, accountability, and direction required to ensure efficient and effective management of critical maintenance and support of buildings and communication systems.
• Promotes a safe and healthy work environment by implementing and enforcing safety policies and ensuring a prompt response to address hazards or unsafe practices.
• Collaborates with department executive leadership to communicate personnel issues, long-term planning, and strategic planning.
• Reviews, approves, and oversees timecards, time off requests, and personnel actions for the division.
• Develops and implements preventative maintenance programs and response plans for facilities and building system repairs.
• Oversees work order system for scheduled maintenance and repairs and utilizes data reports to evaluate response time, workload distribution, and system operational functions.
• Oversee the inspection of buildings, ensuring the completion of a Facility Condition Assessment (FCA) by personnel and compliance with local, state, and federal regulations, including safety codes and environmental standards.
• Meets with external customers including vendors and contractors for complex or escalated issues to ensure work is being completed in compliance with City of Tucson guidelines, codes, and ordinances.
• Develops and implements a strategic Facilities Asset Life Cycle Management Program to minimize unexpected repairs, reduce costs, and optimize maintenance schedules and operations.
• Assists with the development and implementation of the department’s strategic plan to support division and the city goals and objectives.
• Develop strategic partnerships and contacts with community representatives, Mayor and Council, external agencies, and other organizations to develop a sense of relevant issues facing the community and respond as a representative of the city.
• Develops and implements contingency plans for facilities and communication systems operations during emergencies.
• Collaborates with department stakeholders to develop the annual operating and capital budgets for the division, considering factors such as operational needs, projects, maintenance requirements, and regulatory compliance.
• Prepares, administers, and monitors approved budgets, controlling expenditures in accordance with budget appropriations, as directed.
• Reconcile program budgets with the Business Services Department to ensure accurate tracking and budget management.
• Prepares funding proposals to sustain and increase program impact.
• Analyzes divisions finances and identifies opportunities for cost savings, efficiency improvements, and revenue enhancements within the division.
• Performs all other duties and tasks assigned.

Working conditions as follows:

• Work schedule may include early mornings, nights, weekends, and holidays.
• Often works under the following conditions: Some exposure to light physical or environmental conditions (noise, dust, weather, etc.).
• All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

• Education Bachelor's degree
• Experience Five (5) years of relevant experience
• Equivalency Any combination of relevant education and experience may be substituted on a year-for-year basis.

License/Certifications

A valid and unrestricted driver’s license with two (2) years of licensed driving is required - Various

POSITION DETAILS

Job Profile J5035 - Facilities Administrator View full job profile including classification specifications and physical demands at https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade G110 Hourly Range $35.37 - 53.05 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA) Exempt Position Type Regular Time Type Full time Department General Services Department Department Link https://www.tucsonaz.gov/Departments/Environmental-and-General-Services

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind.

Benefits

Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.

The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [e-mail].