Facilities Administrator

Maguire Automotive Group; Town of Ithaca (NY); On-site; USD 44,000 - 47,000; Full time

Job summary

Maguire Automotive Group in Ithaca, NY is seeking a Facilities Administrator to enforce facilities quality standards and coordinate maintenance across dealerships.

The role requires a High School Diploma or equivalent and offers on-call weekend responsibilities with on-site duties in a fast-paced environment. Experience in maintenance, HVAC, or related fields is valued.

Qualifications

• High School Diploma or equivalent required.
• Experience in facility maintenance, construction trades, HVAC, or sales helpful (car dealership experience is a plus, but not required).
• Ability to work in fast-paced environment and handle on-call weekends.

Responsibilities

• Inspect facilities and develop facilities quality standards and methodology.
• Approve maintenance work orders and schedule their execution; assist in standards development.
• Manage vendor relationships and report to Facilities Director.
• Oversee maintenance-related inventory purchases and equipment rentals.
• Provide in-field assistance and be on-call weekends as scheduled.
• Support fire department and life safety compliance requirements.

Skills

Relationship building

Analytical skills

Communication skills

Reading comprehension

Office vs field balance

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

CDK

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Administrator

Corporate FULL-TIME Clerical Maguire Automotive, Ithaca, NY, US

4 days ago Requisition ID: 2305

Salary Range: $32.00 To $34.00 Hourly

Job Summary:

Primarily responsible for the execution of the Maguire Facilities Quality Standards Program

Essential Job Duties and Responsibilities:(Additional duties as assigned)

• Program responsibilities include but are not limited to: Inspections of facilities, assisting in the development of facilities quality standards and methodology.
• Developing and executing training to aid in the advancement of educating the Maguire staff on proper Facilities standards.
• Approval/disapproval of maintenance related work orders and scheduling their execution.
• Handles vendor relations as delegated and reports to Director of Facilities on all items.
• Has oversight of all maintenance related inventory acquisitions, purchases and equipment rentals and their proper organization.
• Provides accountability for corporate record keeping on all maintenance related purchases.
• Required to and/or assigned to provide in-field assistance (as needed).
• Will be on call weekends as position schedules.
• Performs other duties as assigned by Facilities Director, Senior Management, or Executive Management.
• Proactively manage supplier and vendor relationships, in coordination with Facilities Manager & Chief Financial Officer, to ensure Group consistently obtains best-in-class service and best pricing.
• Fire department and life safety compliance

Required Experience and Education:

• Comfortable with a fast-paced environment and occasional late-night or early-morning calls to address issues impeding the operation of the dealerships.
• Ability to work independently, prioritize competing deadlines, and complete tasks in a timely fashion.
• High School Diploma or equivalent
• Experience required (in at least one area listed):general maintenance experience, and/or construction trades experience, and/or HVAC experience, and/or sales experience (**car dealership experience is a plus, but not required**)

Required Skills and Attributes:

• Strong relationship building skills, ability to work collaboratively and productively with general managers and all dealership employees
• Strong analytical skills, detail oriented, self-starter, and excellent communication skills.
• Ability to read and comprehend instructions and information.
• Ability to balance both field responsibilities and office work responsibilities in an efficient manner

Additional Requirements:

• Valid Driver License.

Equipment, Machines and Software Used:

• Trucks, haulers, forklifts, manlifts, maintenance equipment/tools
• Computer software:Microsoft Office to include Word, Outlook, Excel, and CDK.

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Will be exposed to noise, vibrations, dust, exhaust fumes, paint and other hazardous or nonhazardous materials.

Disclaimer:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The firm reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.