Facilities Administrator

Lakeshore Sport & Fitness; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) retirement plan

Paid time off (PTO)

Childcare assistance

Complimentary club membership

Service discounts

Job summary

Lakeshore Sport & Fitness is seeking a highly organized Facilities Administrator to manage purchasing, inventory, vendor communications, and compliance across our Chicago-area clubs. You will standardize storage, track critical parts, and support multiple locations with policy-driven processes.

Ideal candidates have 3–5+ years in facilities-related roles, strong organizational skills, excellent communication, and proficiency with Excel.

Qualifications

• 3–5+ years in facilities coordination, operations, property management, hospitality, or similar.
• Highly organized with strong attention to detail and follow-through.
• Comfortable managing multiple locations, vendors, and priorities.
• Strong communication and relationship-building skills.
• Proficient with Microsoft Excel and operational/project management systems.

Responsibilities

• Oversee purchasing and ordering of maintenance parts, tools, supplies, and equipment.
• Coordinate parts and service needs with manufacturers and vendors.
• Support club teams with operational supply ordering and organization.
• Create consistent inventory and storage systems across locations.
• Track inventory levels and reorder needs.
• Maintain facilities inspection, licensing, and compliance calendars.
• Coordinate external vendors and contractors for maintenance and projects.
• Maintain records and documentation.
• Partner with Club and Facilities leaders to move projects forward.
• Improve facilities purchasing, inventory, and administrative processes.

Skills

Organization

Attention to detail

Communication

Excel proficiency

Vendor management

CMMS experience

Tools

CMMS

Job description

The Role

We’re looking for a highly organized Facilities Administrator to help keep our clubs running smoothly behind the scenes. This role will oversee purchasing, parts and supply coordination, inventory, vendor communication, and facilities compliance across our locations.

You’ll be the central point of coordination for the administrative side of Facilities — making sure our teams have what they need, vendors are moving, supplies are organized, and important inspections and requirements stay on track.

What You’ll Do

• Manage purchasing and ordering of maintenance parts, tools, supplies, and equipment
• Coordinate specialized parts and service needs with equipment manufacturers and vendors
• Support club teams with operational supply ordering and organization
• Create consistent inventory and storage systems across locations
• Track inventory levels, reordering needs, and critical parts
• Maintain facilities inspection, licensing, and compliance calendars
• Coordinate external vendors and contractors for maintenance and special projects
• Maintain accurate records, systems, and documentation
• Partner closely with Club and Facilities leaders to identify needs and keep projects moving
• Help improve the way we manage facilities purchasing, inventory, vendors, and administrative processes

What We’re Looking For

• 3–5+ years of experience in facilities coordination, operations, property management, hospitality, or a similar environment
• Highly organized with strong attention to detail and follow-through
• Comfortable managing multiple locations, vendors, and priorities
• Strong communication and relationship-building skills
• Proficiency with Microsoft Excel and operational/project management systems
• Experience with CMMS or inventory management systems is a plus
• Valid driver’s license and ability to travel between Chicagoland locations
• Comfortable occasionally lifting up to 50 lbs

Why Lakeshore

Come join our team! At Lakeshore Sport & Fitness, we’re proud of our vibrant community and supportive culture where we keep improving and always celebrate each other. We offer competitive pay, 401(k), PTO, childcare, a complimentary club membership, discounts on services, and more.