Facilities Administrative Assistant

Sunwest Bank; Draper (UT); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Sunwest Bank in Draper, UT, is seeking a Facilities Administrative Assistant to provide administrative, operational, and coordination support to the Facilities Department. The role ensures organized facilities operations and a professional office environment across Sunwest Bank locations. The position reports to the Facilities Manager and requires basic office software proficiency, strong organization, and multitasking能力.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support, facilities coordination, office management, or receptionist roles.
• Proficiency in Microsoft Office and general office systems.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities independently while supporting centralized facilities function.
• Administrative experience (nice to have).
• Facilities knowledge (nice to have).

Responsibilities

• Greet clients, visitors, and vendors in a professional and friendly manner.
• Provide administrative and operational support to the Facilities Department, including special projects, data entry, and daily coordination.
• Assist with vendor coordination for janitorial, security, maintenance, and service providers.
• Receive, review, code, and submit facilities-related invoices and maintain supporting documentation.
• Maintain clean, organized, and presentation-ready office, conference, and common areas.
• Order and restock office, kitchen, and facilities supplies to support daily operations.
• Manage mail, deliveries, shipping logistics, label making, and package tracking.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Administrative coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Title: Facilities Administrative Assistant

Department: Facilities Reports to: Facilities Manager

Status: Exempt Non-Exempt

About The Role

The Facilities Administrative Assistant provides administrative, operational, and coordination support to the Facilities Department across Sunwest Bank locations. This role supports consistent, organized, and efficient facilities operations while maintaining a professional office environment aligned with Sunwest standards.

Work Details

Schedule: M-F 8a-5p

Work Location: Onsite Hybrid Remote

Travel: Occasional (up to 10%)

What You’ll Do

• Greet all clients, visitors, and vendors in a professional and friendly manner, ensuring positive first impression.
• Provide administrative and operational support to the Facilities Department, including special projects, data entry, and daily coordination.
• Assist with vendor coordination for janitorial, security, maintenance, and service providers
• Receive, review, code, and submit facilities-related invoices and maintain supporting documentation
• Maintain clean, organized, and presentation-ready office, conference, and common areas
• Order and restock office, kitchen, and facilities supplies to support daily operations
• Manage mail, deliveries, shipping logistics, label making, and package tracking

What We’re Looking For

• High school diploma or equivalent
• Experience in administrative support, facilities coordination, office management, or receptionist roles
• Proficiency in Microsoft Office and general office systems
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities independently while supporting centralized facilities function

Nice to Have

• Administrative experience
• Facilities Knowledge

Why You’ll Love Working Here

• Team Culture
• Growth Opportunities
• Benefits or Perks

Posting Location(s)

• 25 E. Scenic Point Dr, Draper, UT, 84020

Physical Demands

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Sedentary: Limited activity, no lifting, limited walking
• Moderate: Mostly standing, walking, bending, frequent lifting
• Light: Office work, some lifting, bending, stooping or kneeling, walking
• Arduous: Heavy lifting, bending, crawling, climbing

The Fine Print

This job description reflects the general nature of the role and may change as business needs evolve. We are an equal opportunity employer. Sunwest Bank works with staff members and customers without regard to race, ancestry, national origin, sex, marital status, age, religion, medical condition, handicap, disability or veteran status and to assist the Bank in maintaining its Affirmative Action Program.

Compliance with Bank Secrecy Act laws and regulations is considered an extremely serious matter, and it is intended that Sunwest Bank, through the purposeful efforts of its employees and officers, are expected to make every resolute attempt to conform to its Bank Secrecy Act Program and Procedures. Failure to comply will be reflected in their performance review as well as in any bonus compensation programs in which they may participate.

Attend and complete all required classroom, computer-based, web-based and seminar training. It is the individual responsibility of every employee to maintain a current awareness and understanding of and to fully comply with Sunwest Bank’s “Code of Ethics and Conduct.” Each employee is also expected to maintain an awareness of the laws, regulations, internal policies and procedures that are appropriate for his/her position.

Note: The preceding job description has been designed to indicate the general nature and level and work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All job descriptions can be amended without notice as warranted by business necessity.

Federal Deposit Insurance Act

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on Sunwest Bank’s review of criminal conviction history, including pretrial diversions or program entries.