Facilities Administration Coordinator

The California State University; Fresno (CA); Hybrid; USD 45,000 - 66,000; Full time

Job summary

California State University, Fresno is seeking an Administrative Support Coordinator to provide a full range of operational support for Facilities Management. The department is large and the work is fast-paced, often requiring shifting priorities to meet the needs of the department and campus facilities.

The ideal candidate will have a High School diploma or equivalent and at least three years of clerical experience, with strong communication skills and proficiency in MS Office, Google

Qualifications

• High School diploma or equivalent.
• Three years general clerical, secretarial or administrative experience.
• Experience with CMMS is a plus.

Responsibilities

• Administrative Support Coordinator will provide a full range of operational support for Facilities Management.
• The role requires handling shifting priorities to meet department and campus needs.
• Internal applicants only; on-site placement and compliance with university policies.

Skills

Office procedures

Cashier/billing

English grammar

MS Office

Adobe Sign

Google Workspace

Education

High school diploma or equivalent

Tools

CMMS

Job description

Apply now Job no: 562775
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

INTERNAL APPLICANTS ONLY

Compensation and Benefits

The anticipated hiring salary is $4,047per month (Step 1). (Internal employees may be placed at a salary higher than the anticipated range as required by the collective bargaining agreement.)

The salary range for this classification is $4,047 -$5,896per month.

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• This position is limited to internal, on-campus employees.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

The Administrative Support Coordinator will provide a full range of operational support for Facilities Management (FM). The department is large and the nature of the work is fast paced, oftentimes requiring shifting priorities to meet the needs of the department and the campus facilities.

Key Qualifications

• Knowledge of:
  • Knowledge of office methods, procedures, and standard practices, including principles of customer service.
  • Working knowledge of cashier functions and general billing.
  • Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate professionally both orally and in writing.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages (i.e. Microsoft Office Suite, Adobe Sign, Google email and calendar, etc.).
• Skill/Ability to:
  • Excellent communication, interpersonal and problem-solving skills to serve as front-line providing accurate, professional, and courteous assistance.
  • Ability to maintain confidentiality with regard to sensitive written and electronic records.
  • Ability to independently interpret and apply a variety of policies and procedures where specific guidelines may not exist and refer such issues to higher authority as appropriate.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Draft and compose correspondence, documents and standard reports.
  • Ability to troubleshoot most office administration problems and respond to inquiries and requests.
  • Exceptional organizational and time management skills with attention to detail and data accuracy.
  • Ability to create and maintain program records and provide data for review.
  • Maintain files and records.
  • Ability to work effectively with faculty, staff, students and the general public from diverse ethnic, cultural and socio-economic backgrounds.

Applications received by October 20, 2026 will be given full consideration by the search committee.

Education and Experience

• High School diploma or equivalent.
• Three years of general clerical, secretarial or administrative experience in an office environment.

Preferred Qualifications

• Experience working with a CMMS.

Department Summary

Fresno State Facilities Management is committed to providing a safe, efficient, and sustainable environment that supports the operational needs of our campus community.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Jeanne Clery Campus Safety Act Notification

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail] .

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].

Advertised: Oct 06 2026 Pacific Daylight Time
Applications close: Oct 20 2026 Pacific Daylight Time