Facilities Admin & Projects Coordinator

Apache Behavioral Health Services, Inc.; Whiteriver (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

WHITE MOUNTAIN APACHE BEHAVIORAL HEALTH SERVICES, INC. seeks a Facilities Department Office Specialist to support daily operations, coordinating schedules, maintaining records, and assisting the Facilities Director with project timelines and budgets.

Candidates should have strong communication, organizational skills, and experience in clerical support. The role requires independent work, discretion, and attention to detail within a federally regulated environment.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in office software (Microsoft Office or equivalent).
• Ability to manage multiple tasks while maintaining attention to detail.
• Reliable transportation.
• Experience with administrative or clerical support preferred.
• Certified Facility Manager (CFM) credential, or equivalent, preferred
• Experience planning and maintaining facility budgets
• Professional leadership experience, preferred
• Strong attention to detail
• Excellent office skills, including effective planning, organizing and prioritizing tasks.

Responsibilities

• Maintains, with relative independence completing assigned task accurately and in maintaining standard correspondence, files and report of assigned area.
• Provide administrative and clerical support to ensure smooth daily operations of the Facilities Department.
• Maintain and coordinate schedules, ensuring appointments and meetings do not conflict.
• Perform data entry and maintain accurate electronic and physical records.
• Organize and file department documentation in accordance with agency procedures.
• Assist the Facilities Director in tracking project progress, timelines, and deliverables.
• Review and maintain familiarity with Facilities policies and procedures.
• Prepare correspondence, reports, and other administrative documents as needed.
• Communicate effectively with staff, departments, and external partners both verbally and in writing.
• Support coordination of departmental meetings and maintain related records.

Skills

Communication skills

Organization

Microsoft Office

multitasking

Driver's license

Administrative experience

Budget planning

Leadership

Detail-oriented

Planning & prioritizing

Tools

CMMS

Job description

WHITE MOUNTAIN APACHE BEHAVIORAL HEALTH SERVICES, INC. seeks a Facilities Department Office Specialist to support daily operations, coordinating schedules, maintaining records, and assisting the Facilities Director with project timelines and budgets.

Candidates should have strong communication, organizational skills, and experience in clerical support. The role requires independent work, discretion, and attention to detail within a federally regulated environment.