Facilities Admin Assistant-Full time-Dubuque

Trinity Health; Dubuque (IA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Full benefits package

Job summary

MercyOne Dubuque Medical Center, part of MercyOne Health System, is recruiting for a Facilities Admin Assistant to support building, equipment, and grounds maintenance across MercyOne Dubuque and extended facilities.

The role requires coordinating licenses, budgeting, procurement, and travel while ensuring a safe environment. Strong Outlook/Office skills and prior healthcare facility experience are preferred.

Qualifications

• High school diploma or GED required.
• Strong knowledge of Microsoft Outlook, emphasizing Excel, Word, and PowerPoint.
• Experience in leading teams and personnel.
• Healthcare facility experience is preferred.

Responsibilities

• Oversee hospital facility programs to ensure a safe environment.
• Oversee the work order system, licenses, wayfinding, project management budgeting, requisitions and procurement, coordinating departmental travel, and policies/files oversight.
• Dispatch facilities staff for emergency management and security support to locations.
• Budgeting, invoice management, and procurement for capital projects coordination.

Skills

Team leadership

Interpersonal communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Employment Type: Full time Shift: Day Shift Description:

At MercyOne, health care is more than just a doctor’s visit or a place to go when you’re in need of medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well.

MercyOne Dubuque is the leading hospital in the tri-states, offering the only comprehensive cardiology center and Level II regional neonatal intensive care unit in the area as well as the newly constructed MercyOne Dubuque Cancer Center. Other services include a trauma center, a CARF-accredited inpatient rehabilitation unit, orthopedics, retail pharmacies, palliative care and a wide range of outpatient and community services. MercyOne operates two hospital-based skilled nursing units and a 40-bed nursing home. In recognition of the strength of its nursing service and the overall quality of patient care, MercyOne Dubuque has been designated a Magnet hospital four consecutive times – the nation’s most prestigious award for nursing excellence.

Join the MercyOne Family!

We are looking to hire a Facilities Admin Assistant. As a Admin assistant at MercyOne, you will provide preventative, predictive, and corrective maintenance to the buildings, equipment, and grounds for MercyOne Dubuque Medical Center and extended facilities.

The Facilities Coordinator is responsible for successfully providing resources to oversee hospital facility programs to ensure a safe environment. The Facilities Coordinator oversees the work order system and implementation, licenses, wayfinding, project management budgeting, Peoplesoft requisitions and procurement, coordinating departmental travel, and oversight of departmental policies and files.

The customer population Plant Engineering serves is anyone accessing MercyOne Medical Center’s services and its extended facilities. This includes, but is not limited to, patients, families, physicians, staff, visitors, and all departments within the facility and its extended family, external contractors, and vendors.

Schedule: Full time

General Requirements:

Actively demonstrates the organization’s mission and core values and always conducts oneself consistently with these values. Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, and Trinity Health Culture other policies and procedures to ensure adherence that reflects honest, ethical, and professional behavior. Coordinates all facility local, state, and government licenses. Includes applications, renewal, and processing of the following: FCC, State boiler and elevator, Department of Natural Resources, Environmental Protection Agency, and other governmental licenses necessary to operate MercyOne. Dispatch facilities employees for emergency management and security support to the appropriate locations and determine the response level required. Budgeting, invoice management, and procurement for Threshold and local capital project coordination.

Education:

High school diploma or GED required. Degree from higher level education degree that requires a high school diploma or GED as a pre‑requisite is also permitted. Strong knowledge of Microsoft Outlook, emphasizing Excel, Word, and PowerPoint. Experience in leading teams and personnel. Healthcare facility experience is preferred. Good interpersonal, verbal, and written communication skills are required.

• Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

Dubuque, Iowa (IA), MercyOne Dubuque Dubuque Dubuque, located right on the Mississippi river, is known for its historic charm and has a cost of living approximately 12% below the U.S. average. The Dubuque Community School District is highly regarded, and the city offers private schools plus colleges like Loras College and Clarke University. Families enjoy cultural attractions such as the National Mississippi River Museum, arts festivals and an abundance of parks and trails.

As the region’s leading hospital, MercyOne Dubuque Medical Center offers the only Level II NICU and the most comprehensive cardiology center in the tri‑state area. It holds Magnet designation (fifth consecutive cycle), CMS 5‑star quality rating and national recognition including Fortune/IBM Watson’s 100 Top Hospitals. It’s a Wellmark Blue Distinction Center+ for maternity and earns American Heart Association awards — Stroke Gold Plus, Mission: Lifeline NSTEMI and STEMI Gold. It recently celebrated 100 years of American Heart Association membership.

Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person‑centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not‑for‑profit, faith‑based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well‑being services.

Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.

For more information, visit http://www.trinity-health.org.