Facilities Admin Assistant: Clerical Pro for Payroll & Reporting

Compass Group USA; Tempe (AZ); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

401K with Company Match

Disability Insurance

Health and Wellness Programs

Discount Marketplace & Employee shopp​

Identify Theft Protection

Job summary

SSC Services for Education, a nationwide facility service provider and member of Compass Group, seeks an organized clerical assistant in Tempe. You will perform clerical functions and provide administrative support for food service programs.

Responsibilities include answering phones, assisting management with confidential employment documents, staffing, and record-keeping for free and reduced lunch programs.

Qualifications

• Clerical functions and administrative support for food service programs.
• Confidential handling of employment and labor relations documents.
• Ability to assist staffing and manage staff call-outs.
• Maintain records and communicate with school personnel and parents as needed.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Clerical skills

Administrative support

Data entry

Phone handling

Vendor invoicing

Bank deposits

Tools

Microsoft Office

Accounting software

Job description

SSC Services for Education, a nationwide facility service provider and member of Compass Group, seeks an organized clerical assistant in Tempe. You will perform clerical functions and provide administrative support for food service programs.

Responsibilities include answering phones, assisting management with confidential employment documents, staffing, and record-keeping for free and reduced lunch programs.