Fabrication Project Manager

TRIGGER(HOUSE; Portsmouth (NH); On-site; USD 70,000 - 110,000; Full time

Job summary

TRIGGER(HOUSE is an experiential agency delivering high-impact experiences for global brands. The Fabrication Project Manager bridges clients and the fabrication shop, ensuring precise, efficient, and high-quality builds from RFP through installation.

The role requires coordinating budgeting, scheduling, vendors, and cross-functional teams, with travel to event sites as needed. A proactive, detail-oriented PM with fabrication familiarity thrives here.

Qualifications

• Experience managing complex projects with multiple stakeholders, timelines, budgets, and deliverables.
• Strong organizational and project-management skills with meticulous attention to detail.
• Experience with project budgeting, estimating, sourcing, labor tracking, and cost reconciliation.
• Excellent written and verbal communication with clients, vendors, and cross-functional teams.
• Ability to interpret creative concepts, drawings, specifications, and production requirements.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Willingness to travel and work extended/nontraditional hours when schedules require.

Responsibilities

• Collaborate with the Fabrication Manager to process incoming RFPs, organize information, and identify missing details.
• Lead project planning including budgeting, timeline development, and client-facing presentations.
• Act as the primary liaison with clients regarding budgets, updates, and milestones.
• Manage internal and external communication flow, sharing updates on deadlines, progress photos, and print files.
• Maintain project visibility through the job board and support the Fabrication Manager with workflow planning.
• Maintain rigorous quality control and handle material sourcing throughout fabrication.
• Coordinate third-party scheduling, orders, and logistics for installations and setups.
• Negotiate with vendors to find savings and program efficiencies.
• Identify project risks, scheduling conflicts, and production challenges and drive practical solutions.
• Maintain accurate project documentation including timelines, costs, and labor hours.
• Participate in meetings with account and project managers to ensure accountability and follow-through.
• Travel to event and installation sites as needed to support execution and troubleshooting.
• Identify opportunities to improve fabrication workflows, vendor relationships, and cost efficiencies.

Skills

Project management

Fabrication knowledge

Budgeting

Client communication

Risk management

Vendor negotiation

Travel flexibility

Cross-functional collaboration

Job description

TRIGGER(HOUSE is an experiential agency that brings brands to life through unforgettable, high-impact experiences. From large-scale media events and pop-up retail to mobile marketing tours and content-driven programs, we design, build, and deliver work that creates real connection and measurable results. With in-house creative, production, and operations teams, we collaborate across disciplines to move fast, adapt to evolving needs, and execute at the highest level. Guided by our core values of Authenticity, Integrity, Creativity, Collaboration, Respect, and Adaptability, we maintain high standards in both how we work and what we deliver. This commitment drives us to create innovative, high-impact programs for some of the world’s most recognizable brands. The fabrication team turns ideas into reality through communication, innovation, and efficiency, executing projects that exceed client and consumer expectations. In this pivotal role as Fabrication Project Manager, you will help bridge the gap between clients and our fabrication shop, ensuring that every project is executed with precision, efficiency, and excellence. From initial RFP to final installation, you will manage communication and resources to bring complex builds to life.

Description

The Fabrication Project Manager seamlessly directs personnel, schedules, finances, suppliers, and materials while maintaining clear communication across internal departments and external partners. Excelling in this position requires consistently delivering outstanding project oversight while embodying the foundational principles that define our collaborative approach.

Key Responsibilities

• Collaborate with the Fabrication Manager (FM) to process incoming RFPs, organize information, and identify missing details from the team.
• Lead project planning efforts, including budgeting (research and sourcing), timeline development, and client-facing presentations.
• Act as the primary liaison with clients regarding budget parameters, project updates, and progress milestones.
• Manage internal and external communication flow, sharing critical updates on deadlines, progress photos, and print files.
• Maintain project visibility through the job board, supporting the Fabrication Manager with workflow planning and prioritization.
• Maintain rigorous quality control throughout the fabrication process and handle material sourcing.
• Coordinate third-party scheduling, orders, and logistics for installations and setups.
• Negotiate with vendors to find savings and program efficiencies.
• Proactively identify project risks, scheduling conflicts, cost concerns, and production challenges and drive practical solutions.
• Maintain accurate project documentation, including timelines, approvals, costs, labor hours, print files, and progress documentation.
• Participate in project and production meetings and ensure clear communication, accountability, and follow-through across teams.
• Manage expectations and communications with account and project managers, providing timely updates on assigned project responsibilities and deliverables.
• Travel to event and installation sites as needed to support execution, troubleshooting, and successful project delivery.
• Identify opportunities to improve fabrication workflows, vendor relationships, cost efficiencies, and overall operations.

Required Skills & Experience:

• Strong understanding of fabrication materials, construction methods, production processes, and installation requirements.
• Experience managing complex projects involving multiple stakeholders, timelines, budgets, and deliverables.
• Strong organizational and project-management skills with exceptional attention to detail.
• Experience with project budgeting, estimating, sourcing, labor tracking, and cost reconciliation.
• Excellent written and verbal communication skills with the ability to work effectively with clients, vendors, and cross-functional teams.
• Ability to interpret creative concepts, drawings, specifications, and production requirements.
• Ability to manage multiple priorities and adapt quickly in a fast-paced, deadline-driven environment.
• Willingness to travel and work extended or nontraditional hours when project schedules require.
• Proactive, self-motivated, and comfortable taking ownership.
• Sound judgment with the ability to anticipate challenges and make practical decisions.
• Adaptable and resilient when priorities, schedules, or project requirements change.
• Open to feedback and committed to high standards, accountability, and quality.
• Experience in experiential marketing, scenic fabrication, custom builds, events, or a related environment preferred.

Trigger House LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.