Fabrication Admin

ACT Fabrication Inc; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

ACT Fabrication Inc is seeking an Administrative Assistant to provide essential office support and enhance the client experience. You will handle phones, greet visitors, manage databases, and process orders and invoices, ensuring accurate documentation and timely communication.

The role requires basic office skills, attention to detail, and the ability to multitask in a fast-paced environment. No prior experience is required, making this a great entry-level opportunity.

Qualifications

• High School Diploma or GED preferred.
• No certifications or licenses required.
• No prior experience required.
• Strong math and problem-solving abilities.

Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.
• Order and dispense supplies.
• Create labels and folders for new quotes and customer files.
• Ensure the material and job name are correct prior to order processing.
• Sign out customers for will call orders.
• Keep records of invoices and support documents.
• Create billing documents.
• Provide customers with day work quotes.
• Prepare shipping documents.
• Perform all other duties as assigned.

Skills

Math

Problem Solving

Computer Literacy

Detail Orientation

Ability to focus

Education

High School Diploma or GED preferred

Job description

Description

REPORTS TO

Office Manager/Branch Manager

FLSA STATUS/EXEMPTION

MISSION OF THE POSITION

TheFabrication Admin enhances the client experience by servicing clients and providing operational and administrative support to ACT employees.
Administrative

1. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
2. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
3. Create, maintain, and enter information into databases.
4. Use computers for various applications, such as database management or word processing.
5. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
6. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.
7. Order and dispense supplies.
8. Create labels and folders for new quotes and customer files.
9. Ensure the material and job name are correct prior to order processing.
10. Sign out customers for will call orders.
11. Keep records of invoices and support documents.
12. Create billing documents.
13. Provide customers with day work quotes.
14. Prepare shipping documents.
15. Perform all other duties as assigned.

Requirements

EDUCATION

High School Diploma or General Education Degree (GED) preferred

CERTIFICATIONS & LICENSES

No certifications or licenses required

EXPERIENCE

No prior experience required

TALENTS

Math

Problem Solving

Computer Literacy

Detail Orientation

Ability to focus