Fab Shop Office Administrator

ECOLAB; Dallas (TX); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Pension plans

Vacation 12 days

Holidays

Employee stock purchase plan

On-site childcare

Job summary

Ovivo Ultra Pure Water+ by Ecolab in Dallas, TX seeks an Office Administrator to provide administrative and operational support for the Dallas Fab Shop. The role focuses on coordinating across departments, maintaining records, and ensuring efficient office operations.

The ideal candidate is highly organized with at least 3 years of related experience, proficient in Word, Excel and PowerPoint, and able to manage multiple tasks with sound judgment. Onsite role with minimal travel.

Qualifications

• High school diploma or equivalent.
• Minimum three (3) years of directly related administrative experience in a production/manufacturing/design/engineering environment.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks simultaneously and establish priorities with accuracy.
• Demonstrated ability to exercise independent judgment in job responsibilities.

Responsibilities

• Organize and prioritize daily work activities.
• Type, format, and prepare reports, correspondence, memos, and other documents.
• Coordinate with departments to ensure documentation is complete and accurate.
• Maintain regular communication with key personnel across departments and locations.
• Maintain filing systems and department databases.
• Submit and track project time reports.
• Assist finance with approvals and vendor invoice records.
• Solicit pricing quotations and prepare material request docs.
• Enter material request info into Syteline and prepare purchase orders.
• Assist with special projects and maintain office supplies.
• Prepare envelopes and packages for shipment.
• Adhere to safety procedures and maintain a clean workspace.

Job description

At Ovivo Ultra Pure Water+ by Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment.

An Office Administrator is expected to provide professional administrative and operational support for the Ovivo Dallas Fab Shop while ensuring efficient office operations and effective coordination across departments.

We are looking for a highly organized individual who is excited to be a part of changing how the world views our most critical resource - Water.

What You Will Do

• Organize and prioritize daily work activities while adapting to changing business needs and department priorities.
• Type, format, and prepare reports, correspondence, memos, and other technical or confidential documents.
• Coordinate with departments and offices to ensure documentation is appropriate, complete, and accurate.
• Maintain regular communication with key personnel across departments and office locations.
• Establish and maintain filing systems and department databases.
• Collect, submit, and track project time reports.
• Support the finance team by obtaining required approvals and maintaining vendor and supplier invoice records.
• Solicit pricing quotations from vendors and suppliers and prepare material request documentation.
• Enter material request information into Syteline and prepare purchase orders.
• Assist with special assignments and projects as requested.
• Maintain office supply inventory to support daily operations.
• Prepare and coordinate envelopes and small packages for shipment.
• Perform all work in accordance with established safety procedures.
• Maintain a clean, organized, and professional workspace.
• Perform other duties as assigned.

Position Details

This is an onsite role based out of Dallas, TX.

Minimal travel may be required, primarily for training purposes.

Minimum Qualifications

• High school diploma or equivalent.
• Minimum three (3) years of directly related administrative experience in a production, manufacturing, design, engineering, or similar environment; and/or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
• Ability to respond effectively to sensitive inquiries and situations requiring sound judgment.
• Demonstrated ability to exercise independent judgment in the performance of job responsibilities.
• No immigration sponsorship available for this role.

Preferred Qualifications

• Experience with Syteline ERP software.
• Experience supporting purchasing, procurement, finance, or manufacturing operations.
• University coursework or degree preferred.
• Strong organizational and communication skills.
• Ability to work effectively in a fast-paced environment while maintaining attention to detail.

Careers Advancing Ovivo by Ecolab'sWater Technology Solutions

Help shape the future of water and technology by joining a team that drives innovation in ultrapurewater solutions -critical to industries powering global progress. These careers offer the chance to make an impact that matters solving complex challenges, collaborating across borders, and creating solutions that protect vital resources. If you're passionate about watercircularity,sustainabilityand technology, explore opportunities where your expertise fuels advancement and your growth is supported.

Annual or Hourly Compensation Range:

$24-26/hr Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans(Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program
• on-Site childcare and fitness facilities may be available at select Ecolab locations.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.