FAA Regulatory Operations Coordinator

Shield; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Equity

Bonus

Benefits

Job summary

Shield AI is seeking an FAA Regulatory Operations & Program Coordinator to establish and manage the administrative processes that support FAA authorizations across the company.

This full-time individual contributor role will create enterprise visibility into registrations, authorizations, applications, operating limitations, renewals, and future regulatory needs while coordinating work across V-BAT, Hivemind, X-BAT, and supporting teams.

Qualifications

• Bachelor's degree in aviation management, business, public administration, regulatory affairs, project or program management, engineering, or a related discipline.
• 3-5+ years of experience in aviation regulatory operations, project or program coordination, flight operations administration, airworthiness or certification program support, UAS operations, or related regulated environment.
• Demonstrated experience coordinating regulatory applications, authorizations, certifications, or comparable controlled-submission processes.
• Experience managing multiple concurrent workstreams using integrated schedules, action and decision logs, dependency tracking, controlled records, and concise status reporting.
• Working knowledge of FAA aviation or UAS authorization processes and the judgment to distinguish administrative coordination from technical and regulatory decision authority.
• Strong professional and technical writing skills, with the ability to organize complex subject matter inputs into accurate, review-ready packages.
• Strong cross-functional communication, organization, attention to detail, and follow-through, with proficiency in Microsoft Office, Teams, SharePoint, and project-tracking or document-management tools.

Responsibilities

• Establish and manage an enterprise FAA regulatory operations process covering FAA DroneZone, aircraft registrations and N-numbers, COA and airspace authorization activities, waiver submissions, and other applicable FAA systems.
• Maintain a single authoritative tracker for active authorizations, pending applications, operating limitations, account ownership, expiration and renewal dates, dependencies, decisions, and anticipated needs.
• Coordinate intake, prioritization, schedule, development, review, submission, and follow-up of FAA-related packages across V-BAT, Hivemind, X-BAT, and supporting organizations; collect SME inputs and confirm completeness, version control, and approval status before submission.
• Manage procedural correspondence, submission status, records, and administrative coordination with the FAA, UAS test sites, and other authorization stakeholders; route technical questions to appropriate experts.
• Lead recurring cross-program regulatory status and planning reviews, document decisions and actions, and elevate schedule risks, unresolved dependencies, and approaching expirations.
• Support current and emerging authorization pathways, including Section 927 waivers, experimental certification, BVLOS, higher-altitude, and one-to-many operations, under the direction of the responsible technical and regulatory leads.
• Develop standardized submission workflows, templates, checklists, records controls, and role definitions; identify opportunities to automate routine tracking, reminders, and reporting while preserving program-specific account and submission responsibilities.
• Develop dashboards and concise status reports covering application volume, cycle time, aging actions, renewals, approval risks, and regulatory dependencies.
• Maintain a forward-looking FAA authorization roadmap aligned with planned tests, demonstrations, customer activities, new aircraft, missions, operating environments, and airspace needs; monitor FAA process changes and coordinate impact reviews with experts.
• Perform other duties as assigned.

Skills

Cross-functional comm

Strong writing

Attention to detail

Organization

Follow-through

Project coordination

Education

Bachelor's degree

Tools

MS Office

Teams

SharePoint

Document management

Job description

Shield AI is seeking an FAA Regulatory Operations & Program Coordinator to establish and manage the administrative processes that support FAA authorizations across the company.

This full-time individual contributor role will create enterprise visibility into registrations, authorizations, applications, operating limitations, renewals, and future regulatory needs while coordinating work across V-BAT, Hivemind, X-BAT, and supporting teams.