Extra Help - Medical Office Assistant - Surgery

University of Illinois Chicago; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

An established urban public research university seeks an Extra Help Medical Office Assistant to support the Division of Plastic, Reconstructive, & Cosmetic Surgery. In this temporary role, you will perform essential receptionist duties, manage patient data entry, and assist with billing and scheduling tasks. This position offers a unique opportunity to contribute to a vibrant academic environment while gaining valuable experience in a healthcare setting. If you are detail-oriented and thrive in a busy office, this role is perfect for you!

Qualifications

• High school diploma required; experience in data entry and patient care systems preferred.
• Strong communication skills and ability to operate office equipment essential.

Responsibilities

• Perform data entry for patient information and maintain financial files.
• Assist with scheduling and coordinate administrator's calendar.

Skills

Data Entry

Patient Care Systems

Office Equipment Operation

Scheduling

Communication Skills

Education

High School Diploma or Equivalent

Tools

Word Processing Software

Spreadsheet Software

Job description

Extra Help - Medical Office Assistant - Surgery

This Position is temporary and limited to 900 hours.

Hiring Department: Division of Plastic, Reconstructive, & Cosmetic Surgery

Location: Chicago, IL USA

Requisition ID: 1031613

Hours per Week: 37.5

# of Positions: 3

Posting Close Date: Friday, April 25, 2025

Salary: The rate of pay for this position is $25.50 per hour.

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage.

Position Summary

The Extra Help Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Division of Plastic, Reconstructive, & Cosmetic Surgery in the Department of Surgery. This is an extra help vacancy that will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.

Duties & Responsibilities

1. Performs data entry entering patient information into the computerized patient care systems particularly records and automated billing assuring accuracy of data entered for insurance/demographic information only.
2. Assists surgery financial clearance team in monitoring the completion of patient billing & charge ticket for surgical services performed.
3. Establishes, maintains, and updates patient financial files and activity summaries.
4. Monitors and updates comprehensive patient records.
5. Works independently in monitoring work queues and/or outlook calendars.
6. Operates office equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records.
7. Assists with complex scheduling for meetings/events.
8. Coordinates the administrator's schedule; invites and notifies participants.
9. Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. High School diploma or equivalent.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14705?c=uic