External Job Title Executive Assistant & Office Manager III - Petersburg

Visitlive; Petersburg (VA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant/Office Manager to provide comprehensive support to the General Manager and senior executives. This role involves managing office operations, coordinating travel, and ensuring efficient communication within a dynamic, high-energy environment. Ideal candidates will have significant experience in a professional office setting, strong supervisory skills, and proficiency in modern office software. Join a vibrant team where your contributions will drive success and foster a culture of excellence and growth.

Benefits

Generous Bonus Structure

Comprehensive Health Coverage

Retirement Savings with Company Match

Leadership Skills Development & Mentorship Programs

Tuition Reimbursement

Exclusive Discounts on Travel, Services, Goods and Entertainment

Qualifications

• 5-8 years of experience supporting C-level executives.
• 1 year of supervisory experience required.

Responsibilities

• Provide administrative support to the General Manager and executive team.
• Coordinate heavy travel arrangements and meetings.

Skills

Microsoft Office

PowerPoint

Excel

Supervisory Skills

Problem Solving

Time Management

Education

Associates Degree in Secretarial Science/Office Management

Tools

Personal Computers

Office Equipment

Job description

Overview

Why We Need Your Talents:

With our rapid projected expansion, the Live! Casino & Hotel Brand is searching for the right talent to grow with the organization and help drive our future success.

The Executive Assistant/Office Manager III is responsible for providing full service executive administrative support to the General Manager and the senior executive management team while providing direct/indirect supervisory and work direction to executive office administrative team as well as the property’s departmental administrative staff team members. The Executive Assistant/Office Manager III will coordinate all office services, assist with budget preparation, reporting and control.

Responsibilities (Text Only)

Where You'll Make an Impact: - Provide administrative support to the General Manager and the senior executive management team to include answering multiple phone lines, routing calls, composing general correspondences, opening/distributing mail, maintain document files/filing, managing daily schedule, and on taking notes/minutes at meetings. - Coordinating heavy travel arrangements (domestic & international). - Set up and coordinate meetings for the General Manager and other members of the executive team which may include room set up of audio-visual equipment, conference phones, and ordering refreshments. - Provide work direction with regards to scheduling, workload, coverage, and the day-to-day routine/duties of the administrative assistant staff consisting of 10 admins. - Responsible for the management and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones/tablets and personal computers. - Coordinate preparation, collection and management of budget, operating reports and other statistical records with the executive office and outside sources as directed by the General Manager. - Research and analyze data to support General Manager sponsored/related projects and initiatives. - Track time and attendance records for the property’s administrative staff. - Layout, plan, organize, and execute all office layout moves and ordering of office furniture. - Planning and organizing executive team outings, activities, and receptions. - Serve as backup to Corporate Executive Assistant Office Manager. - Ability to extend complimentariesin accordance with the property comp matrix. - Other duties as assigned. Skills to Help You Succeed: - Must be proficient in the use of modern office equipment and software packages inclusive of but not limited to Personal Computers, Microsoft Office, Power Point and Excel. - Ability to analyze and interpret department needs and results. - Ability to recognize, manage and solve complex issues/problems. - Ability to perform assigned duties under frequent time pressures in an interruptive environment. - Ability to maintain mental concentration for extended periods of time.

Qualifications

Must-Haves:

• Five (5) to Eight (8) years of experience in a professional office environment supporting a C-level executive.

• Two (2) year associates degree in secretarial science/office management or a combination of experience and education in an equivalent field.

• Must have at least one (1) year of supervisory experience

• You will be exposed to an alcohol and smoking environment and must be able to work in such an environment.
• Must have the ability to secure and maintain licensure as required by Virginia Gaming Control Board or any other applicable regulatory entity as may be required to perform assigned duties, or as required by Live’s operating standards.

What We Offer

Perks We Offer You

• Generous Bonus Structure
• Comprehensive Health Coverage
• Retirement Savings with Company Match
• Leadership Skills Development & Mentorship Programs
• Tuition Reimbursement
• Exclusive Discounts on Travel, Services, Goods and Entertainment

Being A Part of Our Team

Individuals that are chosen to be part of our Management Team can expect:

• To support and build a strong team, while valuing and celebrating our diversity
• To be given the power and responsibility to prioritize service to our guests and community.
• To be given the tools, resources, and opportunity to grow in their career.
• To be part of an exciting experience unlike any other in the Industry.
• To work hard and have fun.

We are a 24-hour, 7 days per week high energy casino environment which includes exposure to alcohol and smoking.