Executive Assistant & Office Manager III - Petersburg

Live Casino & Hotel; Petersburg (VA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant/Office Manager III to provide comprehensive administrative support to senior management. In this dynamic role, you'll coordinate travel, manage schedules, and supervise administrative staff, all while thriving in a fast-paced environment. With a focus on leadership development and mentorship, this position offers a unique opportunity to grow within a vibrant team. Join a company that values diversity, service, and career advancement in an exciting casino atmosphere, where every day brings new challenges and rewards.

Benefits

Generous Bonus Structure

Comprehensive Health Coverage

Retirement Savings with Company Match

Leadership Development & Mentorship Programs

Tuition Reimbursement

Exclusive Discounts on Travel, Services, Goods, and Entertainment

Qualifications

• 5-8 years supporting C-level executives in a professional office.
• Supervisory experience and ability to work in a high-pressure environment.

Responsibilities

• Provide administrative support to the General Manager and senior management.
• Coordinate travel arrangements and organize meetings.
• Supervise administrative staff and manage office equipment.

Skills

Microsoft Office Suite

Problem-solving

Time management

Analytical skills

Education

Associate’s degree in secretarial science

Equivalent experience

Tools

Office equipment

Job description

Overview

Why We Need Your Talents:

With our rapid projected expansion, the Live! Casino & Hotel Brand is searching for the right talent to grow with the organization and help drive our future success.

The Executive Assistant/Office Manager III is responsible for providing comprehensive executive administrative support to the General Manager and senior management team. This role includes supervising the administrative staff and coordinating office services, budget preparation, reporting, and control.

Responsibilities

Where You'll Make an Impact:

1. Provide administrative support to the General Manager and senior management, including managing schedules, handling correspondence, mail, and document filing, and taking meeting notes.
2. Coordinate heavy travel arrangements (domestic & international).
3. Organize meetings, including room setup, AV equipment, conference calls, and refreshments.
4. Supervise administrative staff regarding scheduling, workload, and daily routines.
5. Manage office equipment operations, including phones, copiers, and computers.
6. Assist in preparing and managing budgets, reports, and statistical records.
7. Research and analyze data for projects and initiatives.
8. Track attendance records for administrative staff.
9. Plan and execute office moves and furniture orders.
10. Organize executive team outings and events.
11. Serve as backup to the Corporate Executive Assistant Office Manager.
12. Extend compliments in accordance with the property’s comp matrix.
13. Perform other duties as assigned.

Skills to Help You Succeed

• Proficiency with modern office equipment and software, including Microsoft Office Suite.
• Ability to analyze needs and results.
• Problem-solving skills for complex issues.
• Ability to work under time pressures and in an interruptive environment.
• Maintain concentration for extended periods.

Qualifications

• 5 to 8 years of experience supporting a C-level executive in a professional office environment.
• Two-year associate’s degree in secretarial science, office management, or equivalent experience and education.
• At least one year of supervisory experience.
• Ability to work in an environment with alcohol and smoking exposure.
• Must obtain and maintain licensure as required by regulatory entities.

What We Offer

• Generous Bonus Structure
• Comprehensive Health Coverage
• Retirement Savings with Company Match
• Leadership Development & Mentorship Programs
• Tuition Reimbursement
• Exclusive Discounts on Travel, Services, Goods, and Entertainment

Being A Part of Our Team

Our management team can expect:

• To support and celebrate diversity and build a strong team.
• To prioritize service to guests and the community.
• Tools, resources, and opportunities for career growth.
• An exciting, unique industry experience.
• To work hard and have fun.

Note: We operate 24/7 in a high-energy casino environment, including exposure to alcohol and smoking.