Extern Coordinator

Institute for Business and Tec; San Jose (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Institute for Business & Technology is seeking an energetic Externship Coordinator to support Allied Health programs. The role begins with an initial three-month Career Services assignment, assisting students with job search, resumes, and workshops, before transitioning into the Externship Coordinator function.

You will develop and manage cardiovascular sonography externship sites, coordinate placements, and maintain compliance documentation while engaging healthcare partners and students

Qualifications

• Minimum 3 years in an Allied Health field or related healthcare setting.
• Postsecondary credential; an associate degree is preferred.
• Experience in career services, externships, or employer relations is a plus.
• Strong communication and relationship-building abilities are essential.
• Excellent organization, follow-through, and attention to detail.
• Comfort working with students, employers, faculty, and school leadership.
• Proficiency with Microsoft Office and electronic recordkeeping.

Responsibilities

• Assist students and graduates with job searches, resumes, and interviews.
• Support group workshops, seminars, and one-on-one coaching sessions.
• Develop relationships with local employers and identify opportunities.
• Maintain contact with graduates and track placements and documentation.
• Participate in job fairs, employer outreach, and related activities.
• During Career Services phase, ensure regulatory standards are met.
• Transition to Externship Coordinator to manage healthcare externship sites.
• Identify externship partners and coordinate student placements.
• Present externship seminars and match students to suitable sites.
• Monitor progress and communicate with students and site supervisors.

Skills

Strong communication

Relationship-building

Highly organized

Attention to detail

Team collaboration

Education

Postsecondary certificate/diploma

Associate degree preferred

Tools

Microsoft Office

Electronic records systems

Job description

Description

Externship Coordinator

Initial 3-Month Assignment in Career Services

We are seeking an energetic and organized Externship Coordinator who is passionate about helping students successfully transition from the classroom into their careers.

Important: The person hired for this position will initially serve as a Career Services Coordinator for approximately three months before transitioning into the Externship Coordinator role for the Allied Health programs. In the Externship Coordinator role, the individual will also assist with the development and management of Cardiovascular Sonography externship sites. Candidates should be comfortable performing the responsibilities associated with both roles.

What You'll Do

During the initial Career Services assignment:

• Assist students and graduates with job searches, resumes, interviewing, and career preparation.
• Assist in group workshops, seminars and individual touchpoints.
• Develop relationships with local employers and identify employment opportunities for graduates.
• Maintain regular contact with graduating students and graduates seeking employment.
• Track placements and maintain accurate records and required documentation.
• Participate in job fairs, employer outreach, and other career-related activities.
• Assist the team in maintaining Regulatory and Company standards/ percentages.

After transitioning to Externship Coordinator:

• Develop and maintain relationships with healthcare providers and other externship partners.
• Identify qualified externship sites and coordinate student placements.
• Present externship seminars.
• Match students with appropriate sites based on their program and skills.
• Prepare students for externship and communicate expectations.
• Monitor student progress and communicate regularly with students and site supervisors.
• Maintain accurate placement, agreement, evaluation, and compliance documentation.
• Assist with employer outreach and Program Advisory Committee activities.

The Right Fit

We're looking for someone who is personable, proactive, organized, and comfortable reaching out to employers and developing new relationships. You should enjoy working directly with students and take pride in helping them move from education into employment.

If you have an Allied Health background and enjoy connecting students with opportunities, we'd like to hear from you.

AN EQUAL OPPORTUNITY EMPLOYER.

Institute for Business & Technology is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Mikhail Education Corporation does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job-related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, or veteran status. Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

Requirements

What We're Looking For

• At least 3 years of experience in an Allied Health field, such as Medical Assisting, Laboratory Assisting, or a similar healthcare-related field.
• Postsecondary certificate or diploma required; Associate degree preferred.
• Career Services, externship, recruiting, employer relations, or post-secondary education experience is a plus.
• Strong communication and relationship-building skills.
• Excellent organization, follow-through, and attention to detail.
• Comfortable working with students, employers, faculty, and school leadership.
• Proficiency with Microsoft Office and electronic recordkeeping systems.