Extension Assistant II, Water Wise (Willcox, AZ)

University of Arizona College of Medicine - Phoenix; Northern (KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability programs

Paid time off

Tuition reduction

Retirement plans

Job summary

University of Arizona College of Medicine - Phoenix is seeking an energetic coordinator to support Water Wise Youth outreach in Cochise County. You will manage logistics for education programs, prepare materials, and assist with events while engaging youth, volunteers, and partners to promote water conservation.

The role involves coordinating schedules, tracking participation, and supporting communications.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of relevant experience, or an equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to Fleet Safety Policy.

Responsibilities

• Coordinate logistics for extension programs, workshops, and events including room reservations, equipment, and materials.
• Carry out routine outreach activities and inform local residents about extension offerings.
• Provide administrative support for information sessions and community presentations, including sign-in materials and AV needs.
• Monitor attendance, program metrics, and participant feedback for reports and assessments.
• Coordinate schedules for volunteers and participants and track hours for program documentation.

Skills

Office procedures & logistics

Event planning

Coordination

Customer service

Record keeping

Public outreach

Driving trailer operations

Education

High school diploma or equivalency

Tools

MS Office

Website updates

Job description

Position Highlights

This position provides outreach and logistical support for Cooperative Extension's Water Wise Youth programs in Cochise County. The role delivers engaging water conservation education in classrooms and community settings, works with youth, educators, volunteers, and community partners, and assists with educational activities and outreach events. Responsibilities include coordinating schedules and program details, preparing educational materials, maintaining program records, and supporting communications that help inspire water conservation and environmental stewardship among Arizona youth.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

Program Logistics Coordination

• Deliver support for Cooperative Extension educational programs, workshops, seminars, and contests delivered through extension offices in Arizona communities, in assigned focus areas such as agriculture, youth development (e.g., 4-H), natural resources, family and consumer sciences, or community development.
• Coordinate logistical details for extension educational programs, workshops, seminars, and contests in assigned focus areas, including reserving rooms, arranging equipment, and organizing materials.
• Confirm event details with presenters, staff, and community partners, and communicate schedules and expectations to participants.
• Prepare and organize materials and supplies so programs begin on time and run smoothly.

Outreach and Community Communication

• Carry out routine outreach activities, such as distributing flyers, sending email invitations, and posting program updates on websites and social media, to inform local residents about extension offerings in assigned focus areas.
• Respond to participant and community inquiries about program offerings, eligibility, and registration, and route more complex questions to extension professionals or faculty.
• Maintain contact lists for participants, volunteers, and partners to support ongoing communication.

Administrative and Session Support

• Provide administrative support for public extension information sessions and community presentations, including preparing agendas, sign-in materials, handouts, and basic audio‑visual needs.
• Support on‑site delivery of events by greeting attendees, managing sign-in, and assisting facilitators with materials during sessions.
• Help ensure accessibility and a welcoming environment for a variety of participants.

Data Tracking and Documentation

• Monitor and track attendance, program metrics, and participant feedback for extension programs using established forms and databases.
• Compile routine evaluation data, basic statistics (such as counts and percentages), and participant comments to support internal reports and outreach assessments.
• Maintain organized records of events, outreach activities, and participant lists for future reference and reporting.

Volunteer and Participant Scheduling

• Coordinate schedules for volunteers and participants to ensure adequate coverage for extension program operations and community events across Arizona counties.
• Confirm assignments, shifts, and instructions with volunteers in advance of events.
• Track volunteer hours and participation for program documentation and recognition.

Knowledge, Skills, and Abilities

• General knowledge of office procedures, event planning logistics, and basic outreach methods.
• Skill in coordinating multiple tasks, schedules, and deadlines with careful attention to detail.
• Ability to use common software for email, word processing, spreadsheets, and basic website or social media updates.
• Strong customer service and interpersonal skills for working with various community members, youth, volunteers, and partners.
• Ability to work under general supervision, apply established procedures, and resolve routine issues independently.
• Ability to maintain accurate records and handle confidential participant information appropriately.
• Ability to drive the "Rolling River" trailer to events which would include connecting the trailer to a vehicle and setting up, tearing down, and driving it back to storage location.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Basic understanding of water resources and water conservation principles.
• Experience teaching youth in various environments including school classrooms, community events, and field trips.

FLSA

Non-Exempt

Employment Conditions

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Agriculture and Extension

Benefits Eligible: Yes - Full Benefits

Compensation

Rate of Pay: $16.50 - $20.63

Compensation Type: hourly rate

Grade: 3

Compensation Guidance: The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Information

Career Stream and Level: OC2

Job Family: Extension

Job Function: Agriculture & Extension

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Vacancy & Application

Number of Vacancies: 1

Contact Information for Candidates: Kim McReynolds
[e-mail]

Open Date: 9/30/2026

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.